Delivery Invoice Clerk in Tennessee Career Overview
As a Delivery Invoice Clerk, your role centers around managing the documentation that accompanies shipments and deliveries. Your responsibilities are essential to ensuring that both the company and its customers maintain accurate records of products delivered, invoices issued, and payments processed.
Key aspects of the role include:
Documentation Management: You prepare, verify, and process delivery invoices, ensuring that all necessary information is included and accurate. This includes details about the products delivered, quantities, and prices.
Record Keeping: Maintaining organized records of all delivery transactions is critical. This enables easy retrieval for future reference and supports auditing processes.
Communication: You act as a liaison between various departments including sales, shipping, and accounting. Effective communication is necessary to resolve any discrepancies that may arise regarding invoices or deliveries.
Customer Service: Addressing inquiries related to invoices or delivery issues is part of your job. Your attention to detail helps to provide clarity and build trust with customers.
Financial Coordination: Your role supports the financial health of the organization by ensuring timely billing and processing of payments, thereby affecting cash flow and revenue management.
In summary, as a Delivery Invoice Clerk, your contributions are integral to the efficiency of operations within a company, impacting customer satisfaction and the overall financial performance of the business.
Delivery Invoice Clerk Salary in Tennessee
Data sourced from Career One Stop, provided by the BLS Occupational Employment and Wage Statistics wage estimates.
Required Education To Become a Delivery Invoice Clerk in Tennessee
To become a Delivery Invoice Clerk in Tennessee, you will typically need the following educational qualifications and training:
High School Diploma or Equivalent: This is generally the minimum requirement for entry-level positions. Courses in mathematics, computer literacy, and business can be beneficial.
Associate Degree: Earning an associate degree can enhance your qualifications. Relevant programs include:
- Accounting and Business Management: This program equips you with foundational knowledge in accounting principles and business operations, which can be directly applicable to invoicing processes.
- Business Administration and Management: This degree provides a broad understanding of business functions, helping you manage documents and communicate effectively within an organization.
- Business Operations Support and Secretarial Services: This program prepares you for various office environments, covering administrative tasks that relate to invoice processing and customer communication.
- General Office Occupations and Clerical Services: Focusing on clerical skills, this program offers training in various office procedures, making you well-suited for the role of a Delivery Invoice Clerk.
- Receptionist: Although more focused on front-end operations, this training can provide essential skills in customer interaction and basic office support.
On-the-Job Training: Many employers provide on-the-job training that allows you to learn the specific invoicing procedures and software used by the company.
Pursuing any of these educational pathways can aid you in starting a successful career as a Delivery Invoice Clerk.
Best Schools to become a Delivery Invoice Clerk in Tennessee 2024
University of Phoenix-Arizona
Southern New Hampshire University
Western Governors University
Colorado Technical University-Colorado Springs
Grand Canyon University
Liberty University
- Compile, compute, and record billing, accounting, statistical, and other numerical data for billing purposes.
- Prepare billing invoices for services rendered or for delivery or shipment of goods.
Delivery Invoice Clerk Required Skills and Competencies in Tennessee
Attention to Detail: You must possess a keen eye for detail to ensure accuracy in processing invoices and orders, minimizing errors that could impact billing or delivery.
Organizational Skills: Effective organization is essential for managing multiple invoices and delivery schedules, as well as maintaining financial records systematically.
Time Management: You should be able to prioritize tasks efficiently to meet deadlines, ensuring timely invoicing and payment processing.
Communication Skills: Strong verbal and written communication abilities are necessary for interaction with customers, suppliers, and other team members to resolve issues and clarify details.
Data Entry Proficiency: You need to be skilled in inputting data accurately and quickly, as this is a fundamental part of managing invoicing systems.
Customer Service Orientation: A strong focus on customer service helps to address inquiries and resolve disputes effectively, contributing to customer satisfaction.
Technical Skills: Familiarity with accounting software, invoicing applications, and general office software (such as spreadsheets and word processing) is essential for performing your duties.
Problem-Solving Skills: The ability to identify issues and devise appropriate solutions is important when discrepancies arise in invoicing or delivery processes.
Numerical Proficiency: A solid understanding of basic mathematics is necessary for calculating totals, discounts, and adjustments on invoices.
Adaptability: You should be open to learning new systems and processes as technology and procedures evolve within the organization.
Team Collaboration: Working effectively with others is vital, as you may need to collaborate with various departments to ensure smooth operations and accurate record-keeping.
Job Duties for Delivery Invoice Clerks
Prepare itemized statements, bills, or invoices and record amounts due for items purchased or services rendered.
Resolve discrepancies in accounting records.
Verify accuracy of billing data and revise any errors.
Accounting software
- Intuit QuickBooks
- Sage 50 Accounting
Medical software
- Epic Systems
- MEDITECH software
Presentation software
- Microsoft PowerPoint
Basic Skills
- Reading work related information
- Using math to solve problems
Problem Solving
- Noticing a problem and figuring out the best way to solve it
Job Market and Opportunities for Delivery Invoice Clerk in Tennessee
The job market for Delivery Invoice Clerks in Tennessee presents a promising landscape characterized by steady demand and potential for growth. Here's a closer look at the current trends and opportunities:
Demand for Delivery Invoice Clerks: With the rise of e-commerce and logistics companies in Tennessee, there is a consistent need for professionals adept in managing delivery invoices. Companies are increasingly seeking individuals who can efficiently handle invoicing processes, ensuring accuracy in billing and facilitating smooth transactions.
Growth Potential: The role of Delivery Invoice Clerk is positioned within a dynamic sector that continues to evolve. As businesses prioritize efficiency in their supply chains, the demand for clerks who can streamline invoicing and manage record-keeping effectively is likely to increase. This creates opportunities for career advancement as companies look to promote skilled employees to supervisory or management positions.
Geographical Hotspots:
- Nashville: As one of Tennessee's largest cities and a hub for logistics companies, Nashville offers numerous opportunities for Delivery Invoice Clerks. The expanding economy here supports a diverse range of businesses, leading to a steady influx of job openings.
- Memphis: Known as a major distribution center, Memphis hosts several logistics and delivery firms. The presence of companies like FedEx further enhances the job market for Delivery Invoice Clerks, providing numerous roles within this sector.
- Knoxville: With a growing economy and a developing logistics sector, Knoxville also presents opportunities for professionals in this field. Companies in manufacturing and distribution are expanding their teams to ensure efficient operations.
- Chattanooga: This city is seeing a growth in various industries, including transportation and logistics. The increasing number of businesses requiring invoice management creates additional job openings for clerks in the area.
Industry Trends: The trend towards digitization and automation in invoicing is shaping the role of Delivery Invoice Clerks. Familiarity with invoicing software and electronic data interchange systems is becoming increasingly important, further influencing job opportunities in this field.
Being well-informed about the job market and geographical hotspots will position you favorably as you explore career opportunities as a Delivery Invoice Clerk in Tennessee.
Top Related Careers to Delivery Invoice Clerk 2024
Additional Resources To Help You Become a Delivery Invoice Clerk in Tennessee
American Institute of Professional Bookkeepers (AIPB)
Explore opportunities for certification and resources related to bookkeeping, which is essential for maintaining accurate delivery invoices.
AIPB Official WebsiteNational Association of Accountants (NAA)
This organization offers professional growth opportunities and networking events that can benefit delivery invoice clerks.
NAA Official WebsiteU.S. Bureau of Labor Statistics (BLS)
Review labor market information, job outlook, salary data, and educational requirements related to accounting and clerical positions.
BLS Employment ProjectionsCareerOneStop
An excellent resource for finding job postings, training programs, and wage data specific to Tennessee.
CareerOneStopTennessee Department of Labor and Workforce Development
Access state-specific resources, including job training programs and networking opportunities in the field of clerical work.
Tennessee Department of LaborLinkedIn Learning
Consider enrolling in online courses focused on invoicing, bookkeeping, and data management skills relevant to the role of a Delivery Invoice Clerk.
LinkedIn LearningLocal Community Colleges and Technical Schools
Investigate programs that offer business administration or accounting courses tailored to help you hone skills essential for delivery invoice management.Industry-Specific Journals and Blogs
Follow publications like "Accounting Today" and "The CPA Journal" for the latest trends, tips, and best practices in financial management and invoicing.Networking Platforms
Join professional groups on platforms such as LinkedIn to connect with other delivery invoice clerks and accounting professionals for advice and resources.
Frequently Asked Questions (FAQs) About Delivery Invoice Clerk in Tennessee
What are the primary responsibilities of a Delivery Invoice Clerk?
As a Delivery Invoice Clerk, your main responsibilities include verifying delivery details, generating invoices, maintaining records, and ensuring that billing matches the services rendered. You will also handle customer inquiries regarding billing discrepancies and assist in resolving issues.What qualifications do I need to become a Delivery Invoice Clerk?
Most positions require a high school diploma or equivalent. Some employers may prefer candidates with an associate degree in business or a related field. Proficiency in data entry, basic accounting principles, and familiarity with invoicing software are also beneficial.What skills are essential for a Delivery Invoice Clerk?
Key skills include attention to detail, strong organizational abilities, effective communication, and customer service skills. Proficiency with spreadsheets and invoicing software is crucial, as is the ability to work under pressure to meet deadlines.What is the typical work environment for a Delivery Invoice Clerk?
Delivery Invoice Clerks typically work in an office setting within logistics, shipping, or delivery companies. You may work closely with warehouse staff, delivery personnel, and customer service teams to ensure smooth operations.Is experience in accounting necessary for this role?
While not always required, having experience in accounting or related fields can be advantageous. Understanding basic accounting principles will help you perform tasks related to invoicing and financial record-keeping more efficiently.What advancement opportunities exist for a Delivery Invoice Clerk?
Advancement opportunities can include positions such as Billing Specialist, Accounts Receivable Clerk, or even management roles within the finance department. Continuing education and certifications in accounting or finance can enhance your career prospects.How much can I expect to earn as a Delivery Invoice Clerk in Tennessee?
The salary for a Delivery Invoice Clerk in Tennessee varies based on experience and location, but as of 2023, the average annual salary typically ranges from $30,000 to $45,000. Factors such as company size and specific job duties can also impact earnings.What are common challenges faced in this role?
Common challenges may include dealing with high volumes of data, managing tight deadlines, and rectifying billing discrepancies. You may also face pressure to resolve customer inquiries promptly while maintaining accuracy in billing.What tools or software are commonly used by Delivery Invoice Clerks?
Delivery Invoice Clerks often use invoicing software, spreadsheets (like Microsoft Excel), and accounting programs (such as QuickBooks) to manage invoices and track financial information. Familiarity with logistics software can also be beneficial.Can I work remotely as a Delivery Invoice Clerk?
While some positions may offer remote work opportunities, most Delivery Invoice Clerk roles require you to be on-site due to the need for collaboration with other departments and access to physical records. However, this may vary by employer.