Delivery Invoice Clerk in Oklahoma Career Overview
As a Delivery Invoice Clerk, you play a vital role in the logistics and delivery sector. Your primary responsibilities revolve around the management and processing of invoices related to shipments and deliveries.
Key aspects of your role include:
Invoice Preparation: You ensure that invoices are accurately prepared, reflecting the details of delivered goods and services, which is critical for maintaining financial integrity.
Data Entry and Record-Keeping: You are responsible for entering transaction data into systems, maintaining comprehensive records that support both operational efficiency and regulatory compliance.
Communication with Stakeholders: You interact with various stakeholders, including delivery personnel, customers, and suppliers, to clarify invoice details and resolve any discrepancies that may arise.
Support for Financial Operations: Your work provides essential support for accounting and finance departments, enabling timely payments and reconciliations that keep business operations running smoothly.
Problem-Solving: You address any invoicing or delivery issues, ensuring that discrepancies are documented and resolved quickly, contributing directly to customer satisfaction and loyalty.
The importance of your role cannot be understated; by ensuring accurate invoicing and maintaining organized records, you facilitate the financial health of the company and enhance its service delivery capabilities. Your attention to detail and organizational skills contribute significantly to the efficiency of the logistics operations within the industry.
Delivery Invoice Clerk Salary in Oklahoma
Data sourced from Career One Stop, provided by the BLS Occupational Employment and Wage Statistics wage estimates.
Required Education To Become a Delivery Invoice Clerk in Oklahoma
To pursue a career as a Delivery Invoice Clerk in Oklahoma, you should consider the following educational qualifications and training programs:
Associate's Degree in Accounting and Business Management: This program provides foundational knowledge in financial principles, accounting practices, and business operations, equipping you with essential skills for managing invoicing and financial documentation.
Associate's Degree in Business Administration and Management: This degree emphasizes skills in administration, management techniques, and business operations, preparing you to effectively handle invoicing responsibilities and support the overall business workflow.
Associate's Degree in Business Operations Support and Secretarial Services: This program focuses on the skills necessary for administrative support, including knowledge of office procedures and management which are beneficial for tasks related to invoice processing.
Associate's Degree in General Office Occupations and Clerical Services: This degree offers training in various clerical tasks, including record keeping, data entry, and office management, all of which are relevant to the daily duties of a Delivery Invoice Clerk.
Certificate in Receptionist: A certificate program in receptionist training can help you develop essential front-office skills, customer service techniques, and administrative tasks that can complement invoicing responsibilities.
Consider pursuing one or more of these educational pathways to establish a strong foundation for your career as a Delivery Invoice Clerk.
Best Schools to become a Delivery Invoice Clerk in Oklahoma 2024
University of Phoenix-Arizona
Southern New Hampshire University
Western Governors University
Colorado Technical University-Colorado Springs
Grand Canyon University
Liberty University
- Compile, compute, and record billing, accounting, statistical, and other numerical data for billing purposes.
- Prepare billing invoices for services rendered or for delivery or shipment of goods.
Delivery Invoice Clerk Required Skills and Competencies in Oklahoma
Attention to Detail: You must be meticulous when reviewing invoices and ensuring that all information is accurate. Small errors can lead to significant issues in billing and customer satisfaction.
Organizational Skills: Effective filing and tracking of invoices and deliveries are essential. You should be able to manage multiple invoices simultaneously while keeping records organized and easily accessible.
Time Management: Balancing deadlines and prioritizing tasks are vital. You need to efficiently manage your time to ensure timely processing of invoices and prompt response to customer inquiries.
Communication Skills: Strong verbal and written communication skills are necessary for interacting with vendors, customers, and team members. You must convey information clearly and address any concerns or discrepancies.
Technical Proficiency: Familiarity with invoice processing software and accounting systems is important. You should be comfortable using spreadsheets and other digital tools to streamline your workload.
Problem-Solving Abilities: You need to be adept at identifying discrepancies or issues with invoices and finding efficient solutions. This may require investigating data and collaborating with others to resolve problems promptly.
Numerical Aptitude: A strong grasp of arithmetic and basic accounting principles is essential. You should be able to perform calculations accurately and efficiently, ensuring that financial records are precise.
Customer Service Orientation: A focus on providing excellent customer service will help you address inquiries and resolve issues effectively, fostering positive relationships with clients.
Adaptability: The ability to adjust to changing processes or tools in a dynamic work environment is important. You should be open to learning new methods that enhance efficiency and productivity.
Confidentiality: You must follow ethical guidelines and handle sensitive information with the utmost discretion. Maintaining confidentiality regarding billing and customer data is critical to building trust and compliance.
Job Duties for Delivery Invoice Clerks
Prepare itemized statements, bills, or invoices and record amounts due for items purchased or services rendered.
Resolve discrepancies in accounting records.
Verify accuracy of billing data and revise any errors.
Accounting software
- Intuit QuickBooks
- Sage 50 Accounting
Medical software
- Epic Systems
- MEDITECH software
Presentation software
- Microsoft PowerPoint
Basic Skills
- Reading work related information
- Using math to solve problems
Problem Solving
- Noticing a problem and figuring out the best way to solve it
Job Market and Opportunities for Delivery Invoice Clerk in Oklahoma
The job market for Delivery Invoice Clerks in Oklahoma is shaped by various factors including industry needs, technological advancements, and economic conditions. Here are key points regarding demand, growth potential, and geographical hotspots:
Demand: There has been a steady demand for Delivery Invoice Clerks due to the continuous expansion of the logistics and transportation sectors. As e-commerce continues to rise, businesses require efficient handling of invoicing processes, which creates opportunities for clerks specializing in this area.
Growth Potential:
- The logistics industry in Oklahoma is experiencing growth, which is likely to translate into an increased need for administrative support roles such as Delivery Invoice Clerks.
- As companies adopt more sophisticated invoicing and delivery management software, clerks with competencies in these areas will find themselves in higher demand.
Geographical Hotspots:
- Oklahoma City: As a central hub for various industries, including retail and logistics, Oklahoma City offers numerous opportunities for Delivery Invoice Clerks. The presence of major shipping and logistics companies enhances job prospects.
- Tulsa: With its growing economy and strategic location, Tulsa serves as a significant point for distribution and delivery services, fostering demand for invoicing specialists in the area.
- Norman and Broken Arrow: These smaller cities are seeing growth in their service sectors, leading to increased job openings for clerks as local businesses scale up their operations.
Industry Sectors: Delivery Invoice Clerks can find opportunities across several industries, including:
- Retail and e-commerce
- Transportation and logistics firms
- Warehousing services
Understanding these dynamics in the Oklahoma job market for Delivery Invoice Clerks can guide your search for opportunities and help you position yourself effectively for employment in this field.
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Additional Resources To Help You Become a Delivery Invoice Clerk in Oklahoma
Oklahoma Employment Security Commission (OESC)
- Explore resources for job seekers, including information about workplace trends and career assistance specific to Oklahoma.
- Website: OESC
U.S. Bureau of Labor Statistics (BLS)
- Access detailed reports on job outlook, salary data, and employment statistics related to administrative support roles, including delivery invoice clerks.
- Website: BLS
American Association of Administrative Professionals (AAAP)
- Discover professional development opportunities, certification programs, and industry best practices that can enhance your career in administrative roles.
- Website: AAAP
National Association of Professional Women (NAPW)
- A valuable network for women in various professions that provides resources, support, and opportunities for professional growth.
- Website: NAPW
LinkedIn Learning
- Utilize online courses to improve your proficiency in accounting, invoicing software, and organizational skills, which are essential for a delivery invoice clerk.
- Website: LinkedIn Learning
Coursera
- Take advantage of courses related to business administration, accounting principles, and customer service that are relevant to the role of a delivery invoice clerk.
- Website: Coursera
Oklahoma Small Business Development Center (OSBDC)
- Access mentoring and workshops that can enhance your understanding of small business operations, which may include invoice processing and delivery logistics.
- Website: OSBDC
Indeed Employer Resources
- View articles and tools specifically for job seekers interested in administrative positions, including tips for resume writing and interview preparation.
- Website: Indeed
American Management Association (AMA)
- Find training programs and resources for improving management skills, professionalism, and operational efficiency, which can benefit your career growth.
- Website: AMA
CareerOneStop
- Utilize tools for career exploration, job searching, and skills assessment tailored to various occupations, including administrative and clerical positions.
- Website: CareerOneStop
Engaging with these resources will support your journey as a delivery invoice clerk, providing the tools and knowledge necessary to advance in your career.
Frequently Asked Questions (FAQs) About Delivery Invoice Clerk in Oklahoma
What are the primary responsibilities of a Delivery Invoice Clerk?
As a Delivery Invoice Clerk, your main duties include processing delivery invoices, verifying accuracy and completeness of billing information, coordinating with delivery personnel and customers, and maintaining organized records of all transactions. You also prepare reports and assist with audits as required.What qualifications do I need to become a Delivery Invoice Clerk?
Typically, a high school diploma or equivalent is required. Some employers may prefer candidates with an associate degree in business or accounting. Strong organizational and communication skills, along with proficiency in accounting software and spreadsheets, are essential.Is prior experience necessary for this position?
While some entry-level positions may be available for those without experience, many employers prefer candidates with previous experience in billing, invoicing, or a related administrative role. Internships or volunteer work in relevant fields can also be beneficial.What skills are most important for a Delivery Invoice Clerk?
Key skills for success in this role include attention to detail, strong mathematical skills, excellent communication abilities, and proficiency in computer software, particularly accounting and spreadsheet programs (such as Excel). Time management and problem-solving skills are also valuable.What is the typical salary range for a Delivery Invoice Clerk in Oklahoma?
Salaries can vary based on experience, location, and the specific employer. Typically, Delivery Invoice Clerks in Oklahoma earn between $30,000 and $45,000 annually, with potential for increases based on performance and tenure.What are the job prospects for a Delivery Invoice Clerk?
The demand for Delivery Invoice Clerks is steady as organizations continue to need skilled professionals for their accounting and billing departments. With experience, opportunities for advancement to supervisory or management roles can arise.What industries commonly employ Delivery Invoice Clerks?
Delivery Invoice Clerks are employed across various sectors, including logistics, retail, manufacturing, and transportation. Any business that deals with the delivery of goods and services may require this role.Is this position typically full-time or part-time?
Most Delivery Invoice Clerk positions are full-time. However, part-time opportunities may exist, particularly in smaller companies or during peak delivery seasons.What are the working conditions like for this role?
Working conditions are generally standard for office environments. Delivery Invoice Clerks usually work in an office setting, using computers and other office equipment. Depending on the organization, some roles may require occasional travel to assist with deliveries or audits.Are there opportunities for professional development in this career?
Yes, there are opportunities for professional development. You can enhance your qualifications through certification programs in accounting or financial management. Additionally, gaining experience in related fields may open doors to more advanced positions.