Delivery Invoice Clerk in Oregon Career Overview
As a Delivery Invoice Clerk, you play an essential role in the logistics and supply chain sector. Your responsibilities center around managing the invoicing process related to deliveries, ensuring that all transactions are accurately recorded and processed. Given the expansion of e-commerce and global trade, the significance of your role continues to grow within various industries.
Key aspects of your position include:
- Invoice Management: You verify and process invoices for products delivered, confirming that all details align with shipping documents and other records.
- Collaboration: Working closely with delivery personnel, sales teams, and accounting departments, you facilitate effective communication to resolve discrepancies and ensure timely payment.
- Record Keeping: Maintaining accurate records is fundamental. You are responsible for organizing and updating invoice files, so they are readily accessible for audits or inquiries.
- Support Functions: You may assist customers and vendors with invoice-related questions, acting as a point of contact for resolving billing issues.
Your contributions help maintain the financial health of organizations by ensuring that the invoicing process runs smoothly, which is vital for cash flow and customer satisfaction. By managing delivery invoices efficiently, you help prevent discrepancies that could lead to delayed payments or customer dissatisfaction, reinforcing the importance of your role within the supply chain framework.
Delivery Invoice Clerk Salary in Oregon
Data sourced from Career One Stop, provided by the BLS Occupational Employment and Wage Statistics wage estimates.
Required Education To Become a Delivery Invoice Clerk in Oregon
To become a Delivery Invoice Clerk in Oregon, you typically need to complete specific educational qualifications and training. Here are the recommended degree programs:
Accounting and Business Management
- Courses in this program often cover fundamental accounting principles, financial reporting, and management practices relevant for handling invoices and billing processes.
Business Administration and Management
- This program provides a broad understanding of business operations, emphasizing administrative management, organizational behavior, and effective communication skills.
Business Operations Support and Secretarial Services
- This training focuses on administrative skills, including managing office tasks, handling correspondence, and understanding business documentation.
General Office Occupations and Clerical Services
- This educational pathway prepares students for various office-related roles, providing a solid foundation in clerical duties, document handling, and data entry.
Receptionist
- While this program is more customer service-oriented, it equips students with essential communication and organizational skills, which are beneficial in a clerical role related to deliveries and invoices.
Pursuing any of these programs will provide you with the foundational knowledge necessary to succeed as a Delivery Invoice Clerk.
Best Schools to become a Delivery Invoice Clerk in Oregon 2024
University of Phoenix-Arizona
Southern New Hampshire University
Western Governors University
Colorado Technical University-Colorado Springs
Grand Canyon University
Liberty University
- Compile, compute, and record billing, accounting, statistical, and other numerical data for billing purposes.
- Prepare billing invoices for services rendered or for delivery or shipment of goods.
Delivery Invoice Clerk Required Skills and Competencies in Oregon
Attention to Detail: You must be precise in checking invoices against delivery records to ensure accuracy and compliance.
Numerical Proficiency: Strong abilities in math are essential for calculating totals, handling discounts, and verifying amounts due.
Data Entry Skills: Proficiency in entering information into databases and software systems efficiently and accurately is a key competency.
Communication Skills: Clear verbal and written communication is necessary for liaising with delivery personnel, customers, and team members regarding invoice details and discrepancies.
Organizational Skills: You should be able to manage multiple invoices and records, maintaining order and prioritizing tasks effectively.
Problem-Solving Abilities: You need to handle discrepancies or issues with invoices quickly and efficiently, identifying solutions that align with company policies.
Time Management: Effective time management skills will help you meet deadlines and manage the high volume of transactions that occur within the delivery process.
Proficiency in Software Applications: Familiarity with accounting and invoicing software, as well as spreadsheet applications, is important for performing your duties.
Customer Service Orientation: A focus on providing excellent service to clients and responding to inquiries with professionalism will enhance customer relationships.
Basic Knowledge of Accounting Principles: Understanding basic accounting concepts can assist you in accurately processing invoices and related financial documents.
Job Duties for Delivery Invoice Clerks
Prepare itemized statements, bills, or invoices and record amounts due for items purchased or services rendered.
Resolve discrepancies in accounting records.
Verify accuracy of billing data and revise any errors.
Accounting software
- Intuit QuickBooks
- Sage 50 Accounting
Medical software
- Epic Systems
- MEDITECH software
Presentation software
- Microsoft PowerPoint
Basic Skills
- Reading work related information
- Using math to solve problems
Problem Solving
- Noticing a problem and figuring out the best way to solve it
Job Market and Opportunities for Delivery Invoice Clerk in Oregon
The job market for Delivery Invoice Clerks in Oregon presents a favorable outlook, marked by consistent demand and various opportunities across the state.
Demand: As e-commerce and logistics industries continue to expand, there is a steady need for professionals who can manage invoicing and delivery documentation. This role is essential for maintaining efficient operations and supporting customer satisfaction.
Growth Potential: The growth potential in this field aligns with the upward trajectory of the logistics sector. Many companies are investing in technology and systems to streamline their billing processes, which may create new positions or enhance existing roles for Delivery Invoice Clerks.
Geographical Hotspots: Certain areas in Oregon show particularly strong demand for Delivery Invoice Clerks, including:
- Portland Metro Area: Being a hub for logistics, e-commerce, and retail operations, the Portland area offers numerous job openings and high competition among employers to attract talent.
- Salem: As the state capital, Salem hosts various governmental and private organizations that require meticulous invoice management and processing.
- Eugene: Known for its diverse economy, Eugene features a range of companies that need skilled clerks to handle their delivery invoicing needs.
- Bend: This rapidly growing city has seen an influx of businesses, particularly in tourism and outdoor retail, further increasing demand for administrative support roles.
Networking opportunities through local trade associations and job fairs can help you familiarize yourself with potential employers and the evolving needs of the industry. Additionally, many companies are willing to offer training for qualified candidates, making this an appealing entry point for individuals looking to break into the field.
Top Related Careers to Delivery Invoice Clerk 2024
Additional Resources To Help You Become a Delivery Invoice Clerk in Oregon
Bureau of Labor Statistics (BLS)
- Website: www.bls.gov
- Information on job outlook, salary data, and employment trends for roles in clerical and administrative support.
National Association of Secretaries of State (NASS)
- Website: www.nass.org
- Offers resources regarding record-keeping and administrative procedures pertinent to clerical roles.
Oregon Employment Department
- Website: www.oregon.gov/employ
- Provides localized labor market information, job listings, and resources for career development in Oregon.
American Management Association (AMA)
- Website: www.amanet.org
- Offers training and workshops focused on administrative skills that are beneficial for a Delivery Invoice Clerk.
Oregon Association of Clerical Workers (OACW)
- Website: www.oacw.org
- A professional organization that can provide networking opportunities and resources specific to clerical positions in Oregon.
LinkedIn Learning
- Website: www.linkedin.com/learning
- Access a variety of courses on invoicing software, data management, and general clerical skills.
Office of the Secretary of State - Oregon
- Website: sos.oregon.gov
- Offers guidelines and resources related to business and invoice filing in the state of Oregon.
National Career Development Association (NCDA)
- Website: www.ncda.org
- Provides resources for career development strategies and training opportunities relevant to various administrative roles.
Coursera
- Website: www.coursera.org
- Offers online courses in office administration, logistics, and invoicing processes that are valuable for developing your skills as a Delivery Invoice Clerk.
Local Community Colleges in Oregon
- Search for community colleges that offer courses in business administration, bookkeeping, and office management. Check websites like Oregon Community College Association for a list of colleges near you.
Job Boards Specific to Oregon
- Websites like OregonLive Jobs or Indeed Oregon may have listings specific to Delivery Invoice Clerk positions or related fields.
Networking Groups
- Consider joining professional networking groups or platforms like Meetup to connect with fellow clerical workers and share tips, job leads, and resources.
Frequently Asked Questions (FAQs) About Delivery Invoice Clerk in Oregon
What is the primary role of a Delivery Invoice Clerk?
The primary role of a Delivery Invoice Clerk is to manage and process invoices related to deliveries. This includes ensuring accuracy in billing, verifying delivery information, and maintaining records for financial transactions.What qualifications do I need to become a Delivery Invoice Clerk?
Typically, a high school diploma or equivalent is required. Additional certifications in bookkeeping or accounting can enhance your qualifications. Proficiency in software applications, particularly spreadsheets and accounting software, is also beneficial.What skills are important for a Delivery Invoice Clerk?
Key skills include attention to detail, strong organizational abilities, effective communication, and proficiency in data entry and accounting software. Familiarity with logistics and inventory management systems is also advantageous.What does a typical day look like for a Delivery Invoice Clerk?
A typical day involves reviewing invoices for accuracy, entering data into the system, responding to inquiries about billing issues, and coordinating with team members to resolve discrepancies.What is the salary range for Delivery Invoice Clerks in Oregon?
Salaries can vary based on experience and location, but as of now, Delivery Invoice Clerks in Oregon typically earn between $35,000 and $50,000 annually.Are there opportunities for advancement in this career?
Yes, there are several opportunities for advancement. With experience, you could move into supervisory roles or transition to positions in accounting, logistics management, or financial analysis.What industries employ Delivery Invoice Clerks?
Delivery Invoice Clerks can be found in various industries, including transportation, logistics, retail, and manufacturing, where goods are delivered and invoiced regularly.Do I need any prior experience to apply for this role?
While prior experience in roles related to invoicing or data entry can be beneficial, many companies offer entry-level positions with on-the-job training. It’s helpful to highlight any relevant skills or experiences in your application.What tools and software do Delivery Invoice Clerks commonly use?
Common tools include accounting software (such as QuickBooks or Sage), spreadsheet applications (like Microsoft Excel), and database management systems. Familiarity with electronic invoicing systems can also be beneficial.How can I improve my chances of getting hired as a Delivery Invoice Clerk?
Enhancing your resume with relevant coursework, certifications, or prior experience in invoicing or administrative roles can help. Additionally, developing soft skills such as communication and time management will make you a more appealing candidate.Is remote work an option for Delivery Invoice Clerks?
Some employers may offer remote work options, especially in organizations that use cloud-based invoicing and accounting software. However, this can vary by employer and the nature of the work involved.