Delivery Invoice Clerk in New Jersey Career Overview

As a Delivery Invoice Clerk, you play a vital role in the logistics and transportation industry by ensuring that all delivery transactions are accurately documented and processed. Your responsibilities encompass the following aspects:

  • Documentation Management: You are responsible for preparing, reviewing, and managing invoices and related documentation for delivered goods. This involves verifying details such as quantities, prices, and delivery dates to maintain accuracy.

  • Data Entry: Attention to detail is crucial as you enter and update delivery information in the company's database. Accurate data entry ensures that financial records reflect true business operations.

  • Communication: You regularly interact with delivery personnel, customers, and various departments within the organization. Strong communication skills help clarify discrepancies or processing issues and facilitate smoother operations.

  • Problem Resolution: Occasionally, issues can arise concerning invoicing or discrepancies in deliveries. You work to identify and resolve these issues swiftly, helping to maintain client satisfaction and streamline processes.

  • Compliance: Staying updated on industry regulations and company policies is essential. You ensure that all transactions comply with legal standards and company procedures, safeguarding the business against potential disputes.

  • Reporting: Generating reports related to deliveries, invoicing, and payments may also be part of your role. These reports can assist management in making informed decisions regarding inventory and operations.

Your position as a Delivery Invoice Clerk is integral to the efficient functioning of supply chains, as accurate invoicing minimizes delays in payment and supports overall business operations. Your work helps ensure that products flow seamlessly from suppliers to customers, contributing to the organization’s success.

Delivery Invoice Clerk Salary in New Jersey

Annual Median: $48,080
Hourly Median: $23.12

Data sourced from Career One Stop, provided by the BLS Occupational Employment and Wage Statistics wage estimates.

Required Education To Become a Delivery Invoice Clerk in New Jersey

To become a Delivery Invoice Clerk, you should consider the following educational qualifications and training programs:

  • Associate Degree in Accounting and Business Management: This program provides foundational knowledge in accounting principles, financial reporting, and business analytical skills. Coursework may cover areas such as bookkeeping, payroll management, and accounts payable/receivable processes.

  • Associate Degree in Business Administration and Management: This degree focuses on various aspects of business operations, management principles, and organizational behavior. You will gain insights into business ethics, marketing strategies, and financial management, all of which are beneficial in invoice processing.

  • Associate Degree in Business Operations Support and Secretarial Services: This program emphasizes administrative skills and support functions within a business environment. Training includes document preparation, office management, and the use of various business software applications.

  • Certificate in General Office Occupations and Clerical Services: A certificate in this field typically covers fundamental office skills, including filing systems, data entry, and customer service techniques, which are essential for processing invoices accurately.

  • Certificate in Receptionist Training: While primarily focused on front-office roles, this program offers valuable training in communication and organizational skills. A solid foundation in customer interaction and record-keeping can be advantageous in managing delivery invoices.

Pursuing one or more of these educational paths will equip you with the necessary knowledge and training to excel as a Delivery Invoice Clerk.

Best Schools to become a Delivery Invoice Clerk in New Jersey 2024

#1Maricopa County

University of Phoenix-Arizona

Phoenix, AZ

In-State Tuition:$9,552
Out-of-State Tuition:$9,552
Admission Rate:N/A
Graduation Rate:18%
Total Enrollment:88,891
#2Merrimack County

Southern New Hampshire University

Manchester, NH

In-State Tuition:$15,000
Out-of-State Tuition:$15,000
Admission Rate:96%
Graduation Rate:41%
Total Enrollment:164,091
#3Salt Lake County

Western Governors University

Salt Lake City, UT

In-State Tuition:$7,404
Out-of-State Tuition:$7,404
Admission Rate:N/A
Graduation Rate:49%
Total Enrollment:156,935
#4El Paso County

Colorado Technical University-Colorado Springs

Colorado Springs, CO

In-State Tuition:$12,036
Out-of-State Tuition:$12,036
Admission Rate:N/A
Graduation Rate:20%
Total Enrollment:24,808
#5Maricopa County

Grand Canyon University

Phoenix, AZ

In-State Tuition:$16,407
Out-of-State Tuition:$16,407
Admission Rate:78%
Graduation Rate:45%
Total Enrollment:101,816
#6Lynchburg City

Liberty University

Lynchburg, VA

In-State Tuition:$15,467
Out-of-State Tuition:$15,467
Admission Rate:99%
Graduation Rate:66%
Total Enrollment:96,709
Delivery Invoice Clerk Job Description:
  • Compile, compute, and record billing, accounting, statistical, and other numerical data for billing purposes.
  • Prepare billing invoices for services rendered or for delivery or shipment of goods.

Delivery Invoice Clerk Required Skills and Competencies in New Jersey

  • Attention to Detail: You must have a keen eye for detail to accurately process and verify invoices, ensuring that all information is correct and comprehensive.

  • Organizational Skills: You need to manage a variety of tasks efficiently, including tracking deliveries, sorting invoices, and maintaining records. Good organizational skills help streamline workflows.

  • Numerical Proficiency: A strong aptitude for numbers is essential as you will frequently handle calculations, verify quantities, and ensure accurate billing.

  • Communication Skills: You should possess effective verbal and written communication skills to interact with delivery personnel, customers, and other departments. Clarity in communication helps resolve issues promptly.

  • Computer Literacy: Familiarity with invoice management software and other relevant applications is critical. You must be proficient in using spreadsheets, databases, and basic accounting software.

  • Problem-Solving Abilities: You will encounter discrepancies and challenges that require quick thinking and creative solutions. Being able to identify problems and address them efficiently is key.

  • Time Management: You need to prioritize tasks effectively and meet deadlines, especially during peak delivery times or end-of-month reporting periods.

  • Customer Service Orientation: A focus on customer satisfaction is important, as you may need to assist clients by providing accurate billing information and addressing inquiries or concerns.

  • Teamwork: You will often collaborate with other departments, so being a cooperative team player enhances the efficiency of the delivery and invoicing process.

  • Adaptability: The ability to adjust to new software, procedures, and changes in company policies is vital in this role. Being flexible can help you thrive in a dynamic work environment.

Job Duties for Delivery Invoice Clerks

  • Prepare itemized statements, bills, or invoices and record amounts due for items purchased or services rendered.

  • Resolve discrepancies in accounting records.

  • Verify accuracy of billing data and revise any errors.

Technologies and Skills Used by Delivery Invoice Clerks

Accounting software

  • Intuit QuickBooks
  • Sage 50 Accounting

Medical software

  • Epic Systems
  • MEDITECH software

Presentation software

  • Microsoft PowerPoint

Basic Skills

  • Reading work related information
  • Using math to solve problems

Problem Solving

  • Noticing a problem and figuring out the best way to solve it

Job Market and Opportunities for Delivery Invoice Clerk in New Jersey

The job market for Delivery Invoice Clerks in New Jersey is influenced by several key factors, including the growth of e-commerce, logistics, and the overall demand for efficient supply chain management. Here are some insights into the current landscape:

  • Demand: There is a steady demand for Delivery Invoice Clerks in New Jersey, largely driven by the state's robust logistics and transportation infrastructure. As businesses continue to rely on effective invoicing and delivery processes, opportunities in this field remain strong.

  • Growth Potential: The role of Delivery Invoice Clerk is expected to see moderate growth in the coming years. With increasing emphasis on efficiency in operations, companies are likely to seek skilled clerks who can ensure accurate billing and documentation, translating to a more streamlined workflow.

  • Geographical Hotspots:

    • Northern New Jersey: Areas like Bergen and Essex counties have a dense concentration of logistics companies, making them prime locations for job opportunities. The proximity to major transportation hubs enhances the demand for professionals in this field.
    • Central New Jersey: Regions such as Middlesex and Mercer counties are significant players in the distribution sector and often require Delivery Invoice Clerks to manage the flow of goods and maintain accurate invoicing.
    • Southern New Jersey: Camden and Gloucester counties are also experiencing growth in delivery services, driven by the expansion of e-commerce, leading to increased job openings in invoicing roles.

  • Industry Sectors: Various sectors including retail, food distribution, and manufacturing are actively hiring Delivery Invoice Clerks. The versatility of the role allows for employment across multiple industries, providing room for job diversification.

  • Networking Opportunities: Engaging with professional organizations and local job fairs can expose you to potential employers in the logistics and delivery sectors. Building connections in these areas may enhance your chances of securing a position.

In conclusion, while challenges such as automation and changing business models exist, the demand for Delivery Invoice Clerks in New Jersey remains resilient, presenting a variety of opportunities for job seekers in this field.

Top Related Careers to Delivery Invoice Clerk 2024

Invoice Processor
Freight Billing Specialist
Service Charge Analyst
Shipment Billing Coordinator

Additional Resources To Help You Become a Delivery Invoice Clerk in New Jersey

  • CareerOneStop
    Explore comprehensive career resources, including job descriptions, salary information, and skills necessary for the position.
    Visit CareerOneStop

  • Bureau of Labor Statistics (BLS)
    Access updated statistics on employment trends, job outlook, and earnings for roles in administrative work, including invoice processing.
    Visit BLS

  • National Association of Professional Women (NAPW)
    Join a network of women professionals, providing resources for career development, networking opportunities, and workshops.
    Visit NAPW

  • American Society of Administrative Professionals (ASAP)
    Gain access to training, events, and professional development resources tailored for administrative professionals, including clerks and assistants.
    Visit ASAP

  • New Jersey Department of Labor and Workforce Development
    Find state-specific resources, such as job training programs, labor market information, and resources for job seekers in New Jersey.
    Visit NJDOL

  • LinkedIn Learning
    Enhance your skills with online courses relevant to invoicing, accounting software, and general administrative tasks suitable for Delivery Invoice Clerks.
    Visit LinkedIn Learning

  • Coursera
    Explore courses on business administration, invoicing, and software applications commonly used in delivery invoicing.
    Visit Coursera

  • Professional certifications
    Consider pursuing a certification such as Certified Administrative Professional (CAP) which could enhance your qualifications. Information can be found through the International Association of Administrative Professionals.
    IAAP Certification

  • Local Community Colleges
    Investigate degree or certificate programs offered by New Jersey community colleges that focus on business administration or office management. Many colleges provide flexible schedules and online options.

These resources will support your career development and enhance your knowledge and skills as a Delivery Invoice Clerk.

Frequently Asked Questions (FAQs) About Delivery Invoice Clerk in New Jersey

  • What does a Delivery Invoice Clerk do?
    A Delivery Invoice Clerk is responsible for processing and managing invoices related to the delivery of goods. This includes verifying order details, ensuring accuracy in billing, and maintaining records of deliveries and payments.

  • What skills are essential for a Delivery Invoice Clerk?
    Key skills include attention to detail, strong organizational capabilities, effective communication, and proficiency in accounting software. Familiarity with spreadsheet applications, like Microsoft Excel, is also beneficial.

  • What education is required to become a Delivery Invoice Clerk?
    Typically, a high school diploma or equivalent is required. Some employers may prefer candidates with an associate degree in business or accounting, especially for more advanced positions.

  • Is previous experience necessary for this role?
    While not always required, prior experience in invoicing, billing, or a related administrative role can be advantageous. It helps candidates become familiar with standard practices and software used in the field.

  • What are the working hours for a Delivery Invoice Clerk?
    Most Delivery Invoice Clerks work full-time during regular business hours, Monday through Friday. However, some positions may require flexible hours or overtime during peak delivery periods.

  • Where can I find job opportunities as a Delivery Invoice Clerk in New Jersey?
    Job openings can be found through online job boards, company career pages, and local staffing agencies. Networking through professional organizations or LinkedIn can also be effective.

  • What is the average salary for a Delivery Invoice Clerk in New Jersey?
    Salaries can vary based on experience and location, but the average wage for a Delivery Invoice Clerk in New Jersey typically ranges from $35,000 to $50,000 annually.

  • Are there opportunities for advancement in this career?
    Yes, with experience and additional training, you can advance to roles such as billing supervisor, accounts payable specialist, or office manager. Furthering your education or obtaining relevant certifications can also enhance your career prospects.

  • What challenges might I face as a Delivery Invoice Clerk?
    Common challenges include managing high volumes of invoices, ensuring accuracy under tight deadlines, and resolving discrepancies in billing. Strong organizational skills and attention to detail are essential for overcoming these challenges.

  • Is there any specific software I need to know for this position?
    Proficiency in invoicing software like QuickBooks or SAP, as well as spreadsheet tools like Microsoft Excel, is often required. Familiarity with a company's particular software can be learned on the job.