Delivery Invoice Clerk in Pennsylvania Career Overview

As a Delivery Invoice Clerk, you play a significant role in the logistical and financial aspects of a business. Your focus primarily revolves around ensuring that all delivery-related documentation is accurate and properly managed. Your responsibilities are vital for maintaining the flow of information between various departments and stakeholders within a company, including suppliers, drivers, and accounting teams.

Key aspects of the role include:

  • Invoice Processing: You are responsible for preparing and verifying invoices related to delivery transactions, ensuring all details are correct and correspond with purchase orders.

  • Data Entry: Your position requires precision in entering invoice details into databases or tracking systems, maintaining up-to-date records for auditing purposes.

  • Communication: A critical part of your job involves liaising with internal teams and external partners to resolve discrepancies and confirm delivery details, fostering smooth operations.

  • Record Keeping: You maintain organized files of invoices and delivery documentation, which are essential for financial reporting and analysis.

  • Problem Solving: In the event of billing issues or delivery errors, your ability to investigate and rectify these matters is key to upholding customer satisfaction and operational efficiency.

Your work supports the overall financial health of the organization and enhances supply chain effectiveness, making your role an essential component in the success of the delivery and logistics industry in Pennsylvania.

Delivery Invoice Clerk Salary in Pennsylvania

Annual Median: $44,040
Hourly Median: $21.17

Data sourced from Career One Stop, provided by the BLS Occupational Employment and Wage Statistics wage estimates.

Required Education To Become a Delivery Invoice Clerk in Pennsylvania

To pursue a career as a Delivery Invoice Clerk in Pennsylvania, you typically need a high school diploma or equivalent. However, obtaining further education can enhance your qualifications. The following college degree programs are particularly relevant:

  • Accounting and Business Management: This program provides a solid foundation in financial principles, which is essential for managing invoices and understanding billing processes.

  • Business Administration and Management: A degree in this field covers various aspects of business operations, including finance, which can be beneficial when handling invoices.

  • Business Operations Support and Secretarial Services: This program focuses on the administrative skills necessary for supporting business operations, including managing documents and records related to delivery and invoicing.

  • General Office Occupations and Clerical Services: A degree in this area prepares you for various clerical duties, including data entry and document management, which are critical for the role of a Delivery Invoice Clerk.

  • Receptionist: Training in this program can equip you with essential customer service skills along with administrative knowledge, aiding in efficient communication and organization of invoices.

Completing any of these programs can provide you with the foundational education necessary to succeed as a Delivery Invoice Clerk.

Best Schools to become a Delivery Invoice Clerk in Pennsylvania 2024

#1Maricopa County

University of Phoenix-Arizona

Phoenix, AZ

In-State Tuition:$9,552
Out-of-State Tuition:$9,552
Admission Rate:N/A
Graduation Rate:18%
Total Enrollment:88,891
#2Merrimack County

Southern New Hampshire University

Manchester, NH

In-State Tuition:$15,000
Out-of-State Tuition:$15,000
Admission Rate:96%
Graduation Rate:41%
Total Enrollment:164,091
#3Salt Lake County

Western Governors University

Salt Lake City, UT

In-State Tuition:$7,404
Out-of-State Tuition:$7,404
Admission Rate:N/A
Graduation Rate:49%
Total Enrollment:156,935
#4El Paso County

Colorado Technical University-Colorado Springs

Colorado Springs, CO

In-State Tuition:$12,036
Out-of-State Tuition:$12,036
Admission Rate:N/A
Graduation Rate:20%
Total Enrollment:24,808
#5Maricopa County

Grand Canyon University

Phoenix, AZ

In-State Tuition:$16,407
Out-of-State Tuition:$16,407
Admission Rate:78%
Graduation Rate:45%
Total Enrollment:101,816
#6Lynchburg City

Liberty University

Lynchburg, VA

In-State Tuition:$15,467
Out-of-State Tuition:$15,467
Admission Rate:99%
Graduation Rate:66%
Total Enrollment:96,709
Delivery Invoice Clerk Job Description:
  • Compile, compute, and record billing, accounting, statistical, and other numerical data for billing purposes.
  • Prepare billing invoices for services rendered or for delivery or shipment of goods.

Delivery Invoice Clerk Required Skills and Competencies in Pennsylvania

  • Attention to Detail: You must carefully review invoices and shipping documents to ensure accuracy in financial figures and delivery details.

  • Organizational Skills: The ability to maintain organized records and digital files is essential for efficient invoice management and data retrieval.

  • Computer Proficiency: You should have a strong command of accounting software and spreadsheet applications to process invoices and manage financial information.

  • Communication Skills: Effective written and verbal communication is vital for interacting with clients, vendors, and internal teams to resolve invoice discrepancies or clarify information.

  • Time Management: You will need to prioritize tasks effectively to meet deadlines and ensure timely processing of invoices.

  • Problem-Solving Abilities: The role often requires you to identify discrepancies or issues in invoices and find solutions to resolve them promptly.

  • Customer Service Orientation: A focus on delivering exceptional service to clients can enhance relationships and ensure payment processes run smoothly.

  • Analytical Skills: Strong analytical abilities help you assess financial data, interpret payment trends, and generate reports as needed.

  • Basic Accounting Knowledge: Familiarity with fundamental accounting principles aids in understanding and processing invoices accurately.

  • Adaptability: You should be flexible in responding to changes in procedures or technology, maintaining efficiency in a dynamic work environment.

Job Duties for Delivery Invoice Clerks

  • Prepare itemized statements, bills, or invoices and record amounts due for items purchased or services rendered.

  • Resolve discrepancies in accounting records.

  • Verify accuracy of billing data and revise any errors.

Technologies and Skills Used by Delivery Invoice Clerks

Accounting software

  • Intuit QuickBooks
  • Sage 50 Accounting

Medical software

  • Epic Systems
  • MEDITECH software

Presentation software

  • Microsoft PowerPoint

Basic Skills

  • Reading work related information
  • Using math to solve problems

Problem Solving

  • Noticing a problem and figuring out the best way to solve it

Job Market and Opportunities for Delivery Invoice Clerk in Pennsylvania

The job market for Delivery Invoice Clerks in Pennsylvania presents a favorable landscape with a steady demand for skilled professionals in this role. Here are some key aspects to consider regarding the current market dynamics, growth potential, and regional hotspots in the state:

  • Demand for Delivery Invoice Clerks: The e-commerce sector has undergone significant expansion, driving the need for professionals who can manage logistics and billing processes efficiently. As companies scale their operations, the role of the Delivery Invoice Clerk becomes increasingly essential to ensure accurate invoicing and customer satisfaction.

  • Growth Potential: The demand for Delivery Invoice Clerks is projected to grow as businesses seek to enhance their operational efficiency and streamline their invoicing processes. This growth is largely due to the rise of online shopping and the corresponding increase in delivery services. Opportunities for advancement exist within the field as well, with experienced clerks often moving into supervisory roles or specialized areas that focus on logistics management.

  • Geographical Hotspots: Certain areas in Pennsylvania stand out as prime locations for Delivery Invoice Clerk positions:

    • Philadelphia: As the largest city in the state, Philadelphia has a thriving economy with numerous companies in the retail, logistics, and e-commerce sectors, leading to a consistent demand for clerical staff.
    • Pittsburgh: Known for its diverse economy, Pittsburgh is home to many distribution centers and logistics firms, providing ample job opportunities.
    • Harrisburg: The state capital boasts a growing business environment which has resulted in an expanded need for clerical positions in delivery and invoicing.
    • Allentown and the Lehigh Valley: This region has seen significant development in warehouse operations and distribution, creating openings for Delivery Invoice Clerks as businesses strive to optimize their invoicing systems.

Potential opportunities for Delivery Invoice Clerks are not limited to metropolitan areas; smaller towns and rural regions are also experiencing growth in logistics and delivery services, catering to local needs. As businesses continue to adapt to the evolving market landscape, the role of Delivery Invoice Clerks is expected to remain in high demand, providing a solid footing for those entering the field.

Top Related Careers to Delivery Invoice Clerk 2024

Invoice Processor
Freight Billing Specialist
Service Charge Analyst
Shipment Billing Coordinator

Additional Resources To Help You Become a Delivery Invoice Clerk in Pennsylvania

  • Occupational Outlook Handbook (OOH) – U.S. Bureau of Labor Statistics
    Explore career outlooks, job descriptions, and salary information for various occupations, including similar roles in the administrative and clerical sectors.
    Visit OOH

  • American Data Management Association (ADMA)
    This organization provides resources for data management professionals, including best practices and trends relevant to invoice processing and management.
    Visit ADMA

  • National Association of Professional Women (NAPW)
    Find networking opportunities, industry news, and resources tailored to women in professional roles, including administrative and clerical positions.
    Visit NAPW

  • International Association of Administrative Professionals (IAAP)
    Gain access to training resources, certifications, and networking opportunities aimed at enhancing skills relevant to administrative professionals.
    Visit IAAP

  • Pennsylvania Department of Labor & Industry
    Use this site for information on labor laws, workforce development resources, and job postings relevant to clerical positions in Pennsylvania.
    Visit PA Dept. of Labor

  • Indeed Career Guide
    Access articles and resources that cover resume building, job searching tips, and insights into administrative professionals, including invoice clerks.
    Visit Indeed

  • LinkedIn Learning
    Consider enrolling in courses focused on administrative skills, invoice management, and office software to enhance your skill set as a Delivery Invoice Clerk.
    Visit LinkedIn Learning

  • National Association of Secretaries of State (NASS)
    Find resources on ethical practices and standards that may be relevant to clerical roles involving documentation and invoicing.
    Visit NASS

  • American Institute of Professional Bookkeepers (AIPB)
    This organization provides certification programs and resources on bookkeeping principles that can be beneficial for understanding invoice processing.
    Visit AIPB

  • JobScan
    Utilize this tool to optimize your resume and LinkedIn profile for pursue administrative roles such as Delivery Invoice Clerk.
    Visit JobScan

These resources can provide valuable insights into the skills, training, and professional development needed to succeed in a career as a Delivery Invoice Clerk in Pennsylvania.

Frequently Asked Questions (FAQs) About Delivery Invoice Clerk in Pennsylvania

  • What are the primary responsibilities of a Delivery Invoice Clerk?
    As a Delivery Invoice Clerk, you handle the preparation and processing of delivery invoices. This includes verifying delivery information, confirming pricing and payment terms, entering data into the accounting system, and ensuring that invoices are sent to customers in a timely manner.

  • What skills are necessary for this position?
    Key skills include attention to detail, strong organizational abilities, proficiency in data entry, and effective communication skills. Familiarity with accounting software and Microsoft Excel can also be beneficial.

  • What kind of education is required to become a Delivery Invoice Clerk?
    While specific educational requirements may vary, many employers prefer candidates with a high school diploma or equivalent. Some positions may require additional coursework in accounting or finance. An associate degree may enhance job prospects.

  • Is prior experience needed for this role?
    Many employers seek candidates with some relevant experience, particularly in accounting, finance, or office administration. However, entry-level positions may be available for those willing to learn.

  • What is the work environment like for a Delivery Invoice Clerk?
    This role typically takes place in an office setting, either within a logistics company, warehouse, or corporate environment. Most of your time will be spent at a desk, working with computer systems.

  • Are there opportunities for advancement within this career?
    Yes, there are opportunities for advancement. With experience, you may move into supervisory or managerial roles in the accounting or logistics departments. You could also consider specializing in logistics management or furthering your education in business or finance.

  • What is the average salary for a Delivery Invoice Clerk in Pennsylvania?
    Salaries can vary based on experience, location, and the size of the employer. As of 2023, the average salary for a Delivery Invoice Clerk in Pennsylvania ranges from approximately $30,000 to $45,000 per year.

  • What are the typical working hours for this profession?
    Most positions are full-time, with standard working hours typically falling between 8:00 AM and 5:00 PM, Monday through Friday. Some roles may require flexibility for overtime during busy periods.

  • What software or tools are commonly used in this role?
    Delivery Invoice Clerks often use accounting software such as QuickBooks or Sage, as well as spreadsheet programs like Microsoft Excel. Familiarity with inventory management systems may also be advantageous.

  • What are the key challenges faced in this role?
    You may encounter challenges such as managing high volumes of invoices during peak periods, ensuring accuracy in billing, and addressing discrepancies or disputes raised by customers.

  • How can I improve my chances of getting hired as a Delivery Invoice Clerk?
    Enhancing relevant skills like data entry accuracy, learning accounting software, pursuing additional certifications, and gaining experience in customer service or administrative roles can improve your employability in this field. Networking and tailoring your resume to highlight your experience related to invoicing and logistics can also be beneficial.