Delivery Invoice Clerk in Kentucky Career Overview
As a Delivery Invoice Clerk, you play a vital role in the supply chain management process. Your responsibilities primarily revolve around the accurate documentation and processing of invoices related to deliveries. Here are some key aspects of this role:
Documentation Accuracy: You ensure that all invoices reflect the details of the deliveries made, including quantities, descriptions, and pricing, which is essential for maintaining financial integrity in the business.
Coordination with Departments: This position requires you to work closely with various departments, including shipping, receiving, and accounting, to facilitate smooth operations and to resolve any discrepancies.
Customer Relations: You may interact with clients and vendors to address inquiries related to invoices, ensuring clarity and fostering positive relationships.
Record Keeping: Accurate record maintenance is critical. You are responsible for organizing and managing invoice records, which support audits and provide insight into financial reports.
Compliance: Adhering to industry regulations and company policies is vital. You help ensure that all invoicing practices comply with legal standards and organizational guidelines.
Technology Utilization: Proficiency in invoice management software and other relevant technology is essential for efficient processing and tracking of deliveries.
Impact on Cash Flow: Your work directly influences the company's cash flow by ensuring timely billing and improved revenue cycle management.
Through your attention to detail and organizational skills, you contribute significantly to the operational efficiency and financial health of the organization. Your role is integral in ensuring that the logistics of invoicing run smoothly, fostering both internal and external business relationships.
Delivery Invoice Clerk Salary in Kentucky
Data sourced from Career One Stop, provided by the BLS Occupational Employment and Wage Statistics wage estimates.
Required Education To Become a Delivery Invoice Clerk in Kentucky
To become a Delivery Invoice Clerk in Kentucky, you will generally need the following educational qualifications and training:
Accounting and Business Management: A degree in Accounting and Business Management provides a solid foundation in financial principles, bookkeeping, and effective management practices. Knowledge gained in this program is valuable for handling invoices and understanding financial documents.
Business Administration and Management: Pursuing a degree in Business Administration and Management equips you with essential knowledge of business operations, organizational behavior, and financial management, which are important for efficient handling of delivery invoices.
Business Operations Support and Secretarial Services: A program in Business Operations Support and Secretarial Services focuses on administrative tasks and office management, preparing you for the clerical duties related to monitoring and processing delivery invoices.
General Office Occupations and Clerical Services: This program provides training in general office skills, including data entry, filing, and record-keeping—all of which are relevant for the responsibilities of a Delivery Invoice Clerk.
Receptionist: While primarily focused on front-desk operations, a degree or certification in Receptionist training offers valuable skills in customer service and communication, which can be beneficial in roles interacting with clients regarding delivery invoices.
Each of these educational pathways can equip you with the necessary knowledge and practical experience required for a successful career as a Delivery Invoice Clerk in Kentucky.
Best Schools to become a Delivery Invoice Clerk in Kentucky 2024
University of Phoenix-Arizona
Southern New Hampshire University
Western Governors University
Colorado Technical University-Colorado Springs
Grand Canyon University
Liberty University
- Compile, compute, and record billing, accounting, statistical, and other numerical data for billing purposes.
- Prepare billing invoices for services rendered or for delivery or shipment of goods.
Delivery Invoice Clerk Required Skills and Competencies in Kentucky
Attention to Detail: You must have the ability to carefully review invoices and delivery information to ensure accuracy, minimizing errors that could affect billing and customer satisfaction.
Organizational Skills: You will need to manage multiple invoices and delivery documents efficiently. Keeping your workspace orderly and your records systematic allows for quicker retrieval and processing.
Communication Skills: Effective communication, both verbal and written, is essential. You need to interact with delivery personnel, customers, and internal teams to clarify issues and provide updates.
Numerical Proficiency: A strong aptitude for handling numbers is necessary for calculating totals, managing discounts, and verifying financial information related to deliveries.
Technical Skills: Familiarity with invoicing software, spreadsheets, and databases is important for managing electronic records and performing data entry tasks competently.
Problem-Solving Skills: Your ability to identify issues, investigate discrepancies, and resolve conflicts will greatly influence the efficiency of the invoicing process.
Time Management: You must effectively prioritize tasks to meet deadlines, especially during peak delivery times, to ensure timely invoicing and payment processing.
Customer Service Orientation: A focus on customer satisfaction is vital. You need to address customer inquiries and resolve issues related to delivery invoices promptly and courteously.
Adaptability: The ability to adjust to new systems and processes, as well as changes in workload, is important in keeping up with the dynamic nature of delivery operations.
Confidentiality: Handling sensitive financial information with discretion is essential to maintain trust and comply with regulations regarding data privacy.
Job Duties for Delivery Invoice Clerks
Prepare itemized statements, bills, or invoices and record amounts due for items purchased or services rendered.
Resolve discrepancies in accounting records.
Verify accuracy of billing data and revise any errors.
Accounting software
- Intuit QuickBooks
- Sage 50 Accounting
Medical software
- Epic Systems
- MEDITECH software
Presentation software
- Microsoft PowerPoint
Basic Skills
- Reading work related information
- Using math to solve problems
Problem Solving
- Noticing a problem and figuring out the best way to solve it
Job Market and Opportunities for Delivery Invoice Clerk in Kentucky
The job market for Delivery Invoice Clerks in Kentucky reflects a steady demand within the logistics and transportation sectors. As businesses continue to expand their operations and enhance their delivery processes, the need for skilled professionals who can manage invoicing and documentation efficiently is growing.
Demand: The increasing reliance on e-commerce and the expansion of logistics companies have spurred demand for Delivery Invoice Clerks. Companies require experts to ensure accurate invoicing and record-keeping to facilitate smooth transactions and maintain customer satisfaction.
Growth Potential: The field offers solid growth potential, as organizations are focusing on streamlining their operations. As innovations in technology continue to transform the logistics industry, there may be opportunities for Advancement and specialization.
Geographical Hotspots: Key areas in Kentucky that are experiencing growth in this role include:
- Louisville: As a major distribution hub, the presence of UPS and other logistics companies generates a significant number of opportunities for Delivery Invoice Clerks.
- Lexington: The city’s growing retail sector and proximity to thoroughfares create a favorable environment for logistics and related administrative roles.
- Covington: With its strategic positioning close to Cincinnati, businesses in Covington are increasingly in need of clerks to manage invoicing for their delivery operations.
With the current trends in logistics and delivery services, there are ample opportunities on the horizon for those pursuing a career as a Delivery Invoice Clerk in Kentucky.
Top Related Careers to Delivery Invoice Clerk 2024
Additional Resources To Help You Become a Delivery Invoice Clerk in Kentucky
American Society of Administrative Professionals (ASAP)
- Website: asap.org
- Description: Offers resources, training, and certifications for administrative professionals, including skills relevant to invoice management.
National Association of Professional Women (NAPW)
- Website: napw.com
- Description: Provides networking opportunities, education, and resources for women in various professional roles, including invoicing and clerical work.
Indeed Career Guide: Invoicing Clerk Role
- Website: indeed.com
- Description: Features articles on job expectations, skills needed, and salary information for invoice clerks.
Kenton County Public Library
- Website: kentonlibrary.org
- Description: Offers access to a variety of resources, including books and online courses related to office administration and invoicing.
Workforce Kentucky
- Website: workforce.ky.gov
- Description: Provides job seekers with resources, training programs, and employment opportunities specifically in Kentucky.
Online Courses and Certifications (Coursera, edX, Udemy)
- Coursera: coursera.org
- edX: edx.org
- Udemy: udemy.com
- Description: Offers a range of online courses covering accounting, invoice processing, and office management, beneficial for skill enhancement.
Institute of Financial Operations (IFO)
- Website: financialops.org
- Description: Provides certifications, industry news, and professional development opportunities in finance and operations, including invoicing.
American Association of Individuals with Disabilities (AAIDD)
- Website: aaidd.org
- Description: Offers resources and advocacy for people with disabilities, including information related to employment in various fields.
The Balance Careers
- Website: thebalancecareers.com
- Description: Features articles on career planning, job searching, and tips specifically for billing and invoice clerks.
Kentucky Workforce Investment Board
- Website: kwib.ky.gov
- Description: Focuses on improving workforce development in Kentucky, providing resources and information on training programs and job opportunities.
Frequently Asked Questions (FAQs) About Delivery Invoice Clerk in Kentucky
What are the primary responsibilities of a Delivery Invoice Clerk?
As a Delivery Invoice Clerk, your main responsibilities include processing invoices, verifying billing information, preparing delivery documentation, and maintaining accurate records. You also communicate with delivery teams and clients to resolve any discrepancies or issues.What skills are essential for a Delivery Invoice Clerk?
Essential skills for this position include strong attention to detail, excellent organizational abilities, proficiency in data entry, and familiarity with accounting software. Good communication skills and the ability to work under pressure are also important.What education is required to become a Delivery Invoice Clerk?
Typically, a high school diploma or equivalent is required. Some employers may prefer candidates with additional coursework or an associate degree in accounting, finance, or a related field. Experience in administrative or clerical positions can also be beneficial.Is prior experience necessary for entering this field?
While some employers may require prior experience in bookkeeping or invoicing, entry-level positions may be available for those with strong organizational and computer skills. Gaining experience in related administrative roles can help you transition into this position.What technology or software should I be familiar with?
Familiarity with accounting software like QuickBooks, Microsoft Excel, and other invoicing programs is crucial. Additionally, being comfortable with office software and databases can enhance your efficiency in managing invoices and delivery records.Are there opportunities for advancement as a Delivery Invoice Clerk?
Yes, with experience, you may have opportunities to advance to positions such as accounts payable/receivable clerk, operations coordinator, or even supervisory roles within financial departments. Continuing education and training can further enhance your prospects.What is the typical salary range for a Delivery Invoice Clerk in Kentucky?
As of 2023, the salary for a Delivery Invoice Clerk in Kentucky can vary depending on experience and location but generally ranges from $30,000 to $40,000 annually. Entry-level positions may start lower, while experienced clerks can earn more.What are the working conditions like for this role?
Delivery Invoice Clerks usually work in an office environment during standard business hours. The position requires sitting for extended periods and using computers frequently. You may also need to communicate with external clients or delivery personnel.What industries hire Delivery Invoice Clerks?
Delivery Invoice Clerks are employed in various industries, including logistics, transportation, retail, and warehouse management. Companies that rely on shipping and receiving goods often have roles for invoice clerks to facilitate their operations.How can I improve my chances of landing a job as a Delivery Invoice Clerk?
Improving your chances can involve acquiring relevant experience through internships or entry-level administrative roles. Additionally, enhancing your technical skills, particularly in invoicing software and Excel, and tailoring your resume to highlight relevant experience can be beneficial.