Information Management Assistant in Tennessee Career Overview
As an Information Management Assistant, you play a vital role in facilitating the efficient operation of organizations by managing and organizing information assets. Your responsibilities often include:
Data Management: You handle the collection, categorization, and storage of information, ensuring that data is readily accessible and well-organized for further analysis and usage.
Documentation Support: You assist in the creation and maintenance of documentation systems, enabling other staff members to find and utilize information efficiently.
Information Retrieval: You ensure that data is easy to retrieve, helping teams locate necessary documents and records promptly to support decision-making processes.
System Maintenance: You contribute to the ongoing upkeep of information systems, ensuring that they function smoothly and meet the evolving needs of the organization.
Collaboration: You work closely with various departments, facilitating communication and information flow among team members to support cohesive project execution.
Compliance and Security: You help maintain data integrity and security, adhering to organizational policies and procedures to safeguard sensitive information.
Information Management Assistants are essential in ensuring that organizations can navigate the complexities of data while supporting strategic initiatives with reliable information. Your role directly influences the productivity and effectiveness of the workforce, highlighting the significance of organized information management in various sectors.
Information Management Assistant Salary in Tennessee
Data sourced from Career One Stop, provided by the BLS Occupational Employment and Wage Statistics wage estimates.
Required Education To Become an Information Management Assistant in Tennessee
To become an Information Management Assistant in Tennessee, you should pursue relevant educational qualifications and training. Here are the recommended degree programs:
Information Science Studies: A degree in Information Science Studies provides you with a strong foundation in the principles of information management, data organization, and retrieval processes.
Information Resources Management: This program focuses on the strategic management of information resources, equipping you with skills to oversee data management practices effectively.
Information Technology: A degree in Information Technology covers essential technical skills in computing and data systems, preparing you for the technological aspects of information management.
Management Information Systems: This program teaches you how to manage and utilize information systems to support organizational decision-making processes.
Systems Science and Theory: A focus on Systems Science and Theory will help you understand complex systems and their applications in managing information effectively across various platforms.
In addition to these degree programs, consider seeking internships or cooperative education experiences during your studies to gain practical experience in the field.
Best Schools to become a Information Management Assistant in Tennessee 2024
University of Maryland Global Campus
DeVry University-Illinois
University of Phoenix-Arizona
University of the Cumberlands
Western Governors University
Wake Technical Community College
- File correspondence, cards, invoices, receipts, and other records in alphabetical or numerical order or according to the filing system used.
- Locate and remove material from file when requested.
Information Management Assistant Required Skills and Competencies in Tennessee
Organizational Skills: You need to manage and organize information effectively, ensuring that data is easily accessible and logically structured.
Attention to Detail: A keen eye for detail allows you to spot errors and inconsistencies in data, which is essential for maintaining the integrity of information.
Technical Proficiency: Familiarity with various information management software, databases, and Microsoft Office Suite, especially Excel, is important for handling and analyzing data.
Communication Skills: You must communicate clearly and effectively, both in writing and verbally. This includes the ability to convey complex information in an understandable manner to stakeholders.
Analytical Thinking: The ability to analyze data and derive meaningful insights is key. You should be skilled in data analysis and interpretation to support informed decision-making.
Problem-Solving Skills: You will encounter challenges that require innovative solutions. Being resourceful and able to troubleshoot issues is necessary for effective information management.
Time Management: Balancing multiple tasks and meeting deadlines requires efficient time management skills. Prioritizing activities based on urgency and importance is essential.
Collaboration: You should work well with others across various departments. Being a team player and fostering positive relationships will enhance project outcomes.
Adaptability: Technology and information practices continually evolve, so being flexible and willing to learn new tools and procedures is important.
Confidentiality: Understanding and respecting the importance of data privacy and security is vital, as you will handle sensitive information regularly.
Project Management: Familiarity with project management methodologies can help you coordinate tasks and resources effectively.
Developing these skills and competencies will enhance your performance as an Information Management Assistant, enabling you to contribute effectively to your organization.
Job Duties for Information Management Assistants
Input data, such as file numbers, new or updated information, or document information codes into computer systems to support document and information retrieval.
Perform general office activities, such as typing, answering telephones, operating office machines, processing mail, or securing confidential materials.
Scan or read incoming materials to determine how and where they should be classified or filed.
Electronic mail software
- Email software
- Microsoft Outlook
Presentation software
- Microsoft PowerPoint
Spreadsheet software
- Microsoft Excel
Basic Skills
- Listening to others, not interrupting, and asking good questions
- Reading work related information
Problem Solving
- Noticing a problem and figuring out the best way to solve it
Job Market and Opportunities for Information Management Assistant in Tennessee
The job market for Information Management Assistants in Tennessee is characterized by a robust demand driven by several key factors:
Increasing Data Management Needs: As organizations continue to generate vast amounts of data, the need for skilled professionals to manage, organize, and maintain that information is growing across various sectors, including healthcare, education, finance, and government.
Technological Advancements: The rise of digital transformation initiatives across businesses is creating opportunities for Information Management Assistants. Organizations are seeking individuals who can support data governance, records management, and compliance with digital policies.
Healthcare Sector Expansion: Tennessee has a significant healthcare industry, with numerous hospitals and health systems based in cities like Nashville, Memphis, and Knoxville. This sector requires Information Management Assistants to help manage patient records and ensure compliance with regulations.
Higher Education Institutions: With a strong presence of universities and colleges, especially in urban centers like Nashville and Chattanooga, there is a demand for information management support related to student records, research data, and administrative documentation.
Growth potential for Information Management Assistants in Tennessee is notable:
Job Growth Projections: The Bureau of Labor Statistics projects an increase in employment in the broader field of information clerks and related roles, indicating a healthy outlook for those entering or advancing in this career.
Emphasis on Compliance and Data Protection: As organizations become more vigilant about data security and privacy, Information Management Assistants who can navigate compliance issues are likely to experience more job opportunities.
Geographical hotspots for Information Management Assistants include:
Nashville: Known for its booming healthcare and technology sectors, Nashville offers a significant number of job openings in information management, driven by both established institutions and startups.
Memphis: This city is another hub, particularly for healthcare and logistics companies, which rely heavily on effective information management to function efficiently.
Knoxville and Chattanooga: These cities are emerging as important centers for business and education, promoting demand for information management roles as local businesses expand and adapt to digital practices.
Overall, if you are considering a career as an Information Management Assistant in Tennessee, you can expect favorable job prospects bolstered by the expanding need for effective information handling across various industries.
Top Related Careers to Information Management Assistant 2024
Additional Resources To Help You Become an Information Management Assistant in Tennessee
American Health Information Management Association (AHIMA)
The AHIMA offers a wealth of resources including certifications, professional development, and networking opportunities for those in health information management.
Visit AHIMANational Association of Professional Women (NAPW)
NAPW provides resources for women professionals, including networking events and industry-specific information that can benefit Information Management Assistants.
Visit NAPWSociety of American Archivists (SAA)
SAA is a professional organization that focuses on archivists and information professionals. Their site provides publications, newsletters, and guidelines that can be valuable for your career.
Visit SAAU.S. Department of Labor - Bureau of Labor Statistics (BLS)
This government site provides information on job outlook, salary expectations, and employment statistics related to information management roles.
Visit BLSTennessee Department of Labor and Workforce Development
The state-specific labor department offers resources including job listings, training programs, and employment statistics for Tennessee residents.
Visit TDOLWDLinkedIn Learning
Provides a variety of online courses on topics like data management, information systems, and professional skills that are essential for Information Management Assistants.
Visit LinkedIn LearningCoursera
Collaborates with universities and organizations to offer online courses and specializations, including those focused on information technology and management.
Visit CourseraData Management Association (DAMA)
A global organization promoting the understanding and use of data as a crucial organizational asset, offering certifications, resources, and networking.
Visit DAMALocal Community Colleges in Tennessee
Many colleges offer degree and certificate programs in information management, data analysis, and related fields. Consider institutions like:- Nashville State Community College
Visit Nashville State - Southwest Tennessee Community College
Visit Southwest Tennessee
- Nashville State Community College
Professional Networking Groups
Look for local chapters or online groups related to information management on platforms like Meetup, which can provide opportunities for networking and professional development.
Visit Meetup
Utilizing these resources can enhance your knowledge and skills as an Information Management Assistant, making you more competitive in the job market.
Frequently Asked Questions (FAQs) About Information Management Assistant in Tennessee
What is the primary role of an Information Management Assistant?
As an Information Management Assistant, your main responsibilities include organizing, storing, and maintaining information in various formats. You will help ensure data accuracy and security and may assist in responding to information requests.What skills are essential for an Information Management Assistant?
You will need strong organizational skills, attention to detail, and proficiency in data management software. Familiarity with data privacy laws and regulations, as well as effective communication skills, is also important.What kind of education is required to become an Information Management Assistant?
Typically, a high school diploma or equivalent is required, though many employers prefer an associate degree or higher in information management, library science, or a related field.Are certifications beneficial for an Information Management Assistant?
Yes, obtaining certifications such as the Certified Records Manager (CRM) or the Information Governance Professional (IGP) can enhance your qualifications and career prospects.What are the typical work environments for Information Management Assistants in Tennessee?
You can find employment in a variety of settings including government offices, hospitals, libraries, educational institutions, and corporate enterprises.What is the salary range for Information Management Assistants in Tennessee?
The salary can vary based on experience and location, but as of 2023, the average salary ranges from $30,000 to $50,000 per year.What are the opportunities for advancement in this career?
With experience and additional education, you could advance to positions such as Information Manager, Records Supervisor, or even Chief Information Officer (CIO) in larger organizations.Is job security favorable for Information Management Assistants?
Yes, as businesses and organizations continue to generate vast amounts of data, the need for skilled information management professionals is expected to grow, providing good job security.What software tools should I be familiar with as an Information Management Assistant?
Proficiency in database management systems, Microsoft Office Suite, and specialized management software like SharePoint or document management systems is typically required.Can I work remotely as an Information Management Assistant?
Many employers are increasingly offering remote work options, especially for tasks that involve data entry and digital information management. However, some roles may still require in-person attendance for effective collaboration or security purposes.