Information Management Assistant in Kansas Career Overview
As an Information Management Assistant, you play a vital role in supporting the organization’s information management systems. Your responsibilities involve a range of tasks centered on the collection, organization, and maintenance of data, ensuring that information is accessible and accurately managed.
- You are responsible for inputting and updating data in various databases and information systems, which is essential for keeping organizational records current and effective.
- Assisting in the development and implementation of information management policies and procedures helps to standardize practices across the organization.
- Your work often includes generating reports and analyzing data to assist decision-makers in understanding trends and making informed choices.
- You collaborate with other departments to ensure that information flows smoothly and that employees have access to the data they need to perform their roles effectively.
- Maintaining confidentiality and security of sensitive information is an important aspect of your position, as it safeguards the organization against data breaches and ensures compliance with regulations.
- Additionally, you may be involved in training team members on new information management tools and best practices, promoting organizational efficiency and data literacy.
Ultimately, your role as an Information Management Assistant contributes significantly to the operational effectiveness of the organization, as accurate and well-maintained information is fundamental to achieving business objectives.
Information Management Assistant Salary in Kansas
Data sourced from Career One Stop, provided by the BLS Occupational Employment and Wage Statistics wage estimates.
Required Education To Become an Information Management Assistant in Kansas
To become an Information Management Assistant, you typically need a relevant educational background. Here are the specific college degree programs that can prepare you for this career:
Information Science Studies
- Focuses on the processing, management, and dissemination of information. This program equips you with the knowledge to handle information systems and understand user needs.
Information Resources Management
- Concentrates on the strategic management of information resources. This degree helps you learn how to manage and leverage data for decision-making and organizational efficiency.
Information Technology
- Emphasizes the application of technology in managing information systems. This program covers various IT principles, including hardware, software, networking, and data management.
Management Information Systems
- Combines business practices and IT principles to manage information systems effectively. This degree prepares you to analyze and design information systems tailored to meet organizational needs.
Systems Science and Theory
- Provides a foundation in systems thinking and analysis. This program focuses on understanding complex systems and their interactions, which is essential for managing information processes.
These educational programs typically require a bachelor's degree. Some roles may necessitate additional certifications or training in specialized software or systems related to information management.
Best Schools to become a Information Management Assistant in Kansas 2024
University of Maryland Global Campus
DeVry University-Illinois
University of Phoenix-Arizona
University of the Cumberlands
Western Governors University
Wake Technical Community College
- File correspondence, cards, invoices, receipts, and other records in alphabetical or numerical order or according to the filing system used.
- Locate and remove material from file when requested.
Information Management Assistant Required Skills and Competencies in Kansas
Organizational Skills: You need the ability to manage multiple tasks efficiently, ensuring that records and documents are easily accessible and organized.
Attention to Detail: Being meticulous is essential. You will handle large volumes of data and documents, and accuracy is critical to avoid mistakes.
Technical Proficiency: Familiarity with various information management systems, databases, and software applications is necessary. This includes proficiency in spreadsheet and word processing tools.
Communication Skills: You should be able to convey information clearly, both in writing and verbally, to colleagues and clients. This includes creating reports and presenting data effectively.
Problem-Solving Skills: You will often encounter challenges that require you to think critically and develop solutions, particularly when managing data discrepancies or technical issues.
Time Management: The ability to prioritize tasks and manage your time effectively is vital in meeting deadlines and ensuring productivity.
Data Management: You need a solid understanding of data collection, processing, and storage methods, as well as compliance with data privacy regulations.
Teamwork: Collaborative skills are important, as you will work with various departments and team members, requiring you to contribute positively in a group setting.
Adaptability: The ability to adjust to new technologies and processes is important, as the landscape of information management is continually evolving.
Analytical Skills: You should be able to interpret data trends and analyze information to support decision-making processes within the organization.
Job Duties for Information Management Assistants
Input data, such as file numbers, new or updated information, or document information codes into computer systems to support document and information retrieval.
Perform general office activities, such as typing, answering telephones, operating office machines, processing mail, or securing confidential materials.
Scan or read incoming materials to determine how and where they should be classified or filed.
Electronic mail software
- Email software
- Microsoft Outlook
Presentation software
- Microsoft PowerPoint
Spreadsheet software
- Microsoft Excel
Basic Skills
- Listening to others, not interrupting, and asking good questions
- Reading work related information
Problem Solving
- Noticing a problem and figuring out the best way to solve it
Job Market and Opportunities for Information Management Assistant in Kansas
The job market for Information Management Assistants in Kansas is currently robust, reflecting a steady demand for professionals skilled in organizing and managing information. Several factors contribute to this positive outlook:
Increasing Demand: With the rapid digitization of data across various sectors, organizations are seeking qualified individuals who can efficiently handle information management tasks. As businesses and government agencies expand their digital footprint, the need for Information Management Assistants is growing.
Growth Potential: The field is expected to experience continued growth as more entities recognize the importance of effective information management. Your skills will be sought after in diverse industries, including healthcare, education, finance, and government services. As organizations invest in data management systems and training, opportunities are likely to multiply.
Geographical Hotspots: Several regions in Kansas are emerging as significant hubs for Information Management Assistants. Here are the key areas to consider:
Kansas City Metropolitan Area: This region is a major economic center, housing numerous businesses that require information management expertise. The diverse range of industries here provides ample opportunities.
Wichita: Known for its robust healthcare and manufacturing sectors, Wichita offers positions in various organizations looking to enhance their data management processes.
Topeka: As the state capital, Topeka is home to several government agencies and nonprofit organizations that need skilled information management professionals.
Lawrence: With its strong focus on education and research due to the presence of the University of Kansas, Lawrence presents opportunities within academic and research institutions.
Remote Work Opportunities: The rise of remote work has also expanded possibilities for Information Management Assistants. Many organizations now offer flexible work environments, enabling you to explore job opportunities beyond your immediate geographical area.
Keep an eye on job postings and network within these key regions, as the demand for Information Management Assistants is expected to remain strong in the foreseeable future.
Top Related Careers to Information Management Assistant 2024
Additional Resources To Help You Become an Information Management Assistant in Kansas
American Association of University Professors (AAUP)
Website: www.aaup.org
This organization supports higher education and the interests of faculty and academic professionals.International Association for Information and Data Quality (IAIDQ)
Website: www.iaidq.org
A global organization focused on advancing the principles and practices in the management of information and data quality.Society for Information Management (SIM)
Website: www.simnet.org
A professional association that provides networking and career development opportunities for IT professionals, including those in information management roles.National Archives and Records Administration (NARA)
Website: www.archives.gov
Offers tools and resources for professional development in records management and preservation.Institute of Certified Records Managers (ICRM)
Website: www.icrm.org
Provides certification and resources for records management professionals, including study materials and industry insights.AIIM (Association for Intelligent Information Management)
Website: www.aiim.org
Offers training, certifications, and resources for individuals involved in information management and governance.Kansas State Library
Website: www.kslib.info
Resources for library and information science professionals, including research guides and educational programs specific to Kansas.U.S. Bureau of Labor Statistics (BLS) - Information Management Specialists
Website: www.bls.gov/ooh/business-and-financial/management-analysts.htm
A source for job outlook, salary data, and information on necessary qualifications for careers in information management.Purdue Online Writing Lab (OWL)
Website: owl.purdue.edu
A resource for improving writing skills, which are essential for documentation and reporting in information management.LinkedIn Learning
Website: www.linkedin.com/learning
Offers numerous courses related to information management software, data analysis, and project management.
Consider exploring these resources to enhance your knowledge and skill set as an Information Management Assistant, and to stay updated with industry trends and best practices.
Frequently Asked Questions (FAQs) About Information Management Assistant in Kansas
What are the primary responsibilities of an Information Management Assistant?
As an Information Management Assistant, you'll be responsible for organizing, storing, and retrieving data. This includes maintaining databases, ensuring the accuracy of information, and supporting data management projects.What qualifications are required to become an Information Management Assistant?
Most positions require a high school diploma or GED, while an associate's degree in information management, library science, or a related field can be beneficial. Familiarity with database management systems and data entry software is also important.What skills are essential for success in this role?
Key skills include attention to detail, data entry proficiency, organizational skills, and the ability to work with various software applications. Strong communication skills are also important for collaborating with team members and assisting users.What types of organizations employ Information Management Assistants in Kansas?
Organizations across various sectors employ Information Management Assistants, including healthcare facilities, educational institutions, government agencies, and private companies that require data management support.What is the job outlook for Information Management Assistants in Kansas?
The demand for Information Management Assistants is expected to grow as businesses and organizations increasingly rely on data-driven decision-making. Keeping skills updated and being familiar with emerging technologies can enhance your career prospects.What are the typical work hours for this position?
Most Information Management Assistants work standard office hours, which are typically Monday through Friday, 8 AM to 5 PM. However, some positions may require flexibility to accommodate project deadlines.Is it possible to advance in this career?
Yes, there are opportunities for advancement. With experience and additional education, you could move into higher-level roles, such as Data Analyst or Information Manager, often leading to increased responsibilities and compensation.Where can I find job openings for Information Management Assistants in Kansas?
Job openings can be found on online job boards, company websites, and local employment agencies. Networking within professional associations and attending job fairs can also be effective in finding opportunities.What is the average salary for an Information Management Assistant in Kansas?
Salaries can vary based on experience, location, and the specific organization. However, the average salary typically ranges from $35,000 to $50,000 per year. It's advisable to research specific job listings in your area for more accurate figures.Are there continuing education opportunities for Information Management Assistants?
Yes, continuing education is encouraged. Many community colleges and universities offer certification and degree programs related to information management, data analytics, and records management. Online courses can also enhance your skills.