Information Management Assistant in Oklahoma Career Overview
As an Information Management Assistant, you play a key role in the effective organization, handling, and dissemination of information within various sectors. Your responsibilities typically include:
- Data Management: Overseeing the collection, storage, and retrieval of information to ensure accurate and efficient data processing.
- Support Functions: Assisting staff and clients with information-related queries and providing necessary documentation as requested.
- Record Keeping: Maintaining organized filing systems, both physical and electronic, to facilitate quick access to vital information.
- Compliance: Ensuring that data handling practices comply with relevant laws and regulations, protecting the confidentiality and integrity of sensitive information.
- Collaboration: Working with various departments to aid in the development of information management strategies that align with organizational goals.
This role is essential in today’s information-driven environment, where the ability to manage data effectively contributes to improved operational efficiency and informed decision-making. Your work supports the overall infrastructure of organizations and ensures that valuable information is both accessible and reliable, enhancing productivity and fostering innovation within the workplace.
Information Management Assistant Salary in Oklahoma
Data sourced from Career One Stop, provided by the BLS Occupational Employment and Wage Statistics wage estimates.
Required Education To Become an Information Management Assistant in Oklahoma
To become an Information Management Assistant, you typically need to attain specific educational qualifications. Here is an outline of the recommended degree programs that provide the necessary knowledge and skills for this role:
Associate's Degree
- An associate degree in a related field can provide foundational knowledge if you are entering the workforce quickly.
- Bachelor's Degree
- A bachelor's degree is generally preferred and can significantly enhance your career prospects. Relevant degree programs include:
- Information Science Studies
- Focuses on the collection, classification, storage, retrieval, and dissemination of information.
- Information Resources Management
- Emphasizes managing and optimizing the use of information resources within organizations.
- Information Technology
- Covers a broader scope of technology used in managing information and its systems.
- Management Information Systems
- Blends business and technology, concentrating on systems used to collect, store, and analyze data for decision-making.
- Systems Science and Theory
- Studies the theoretical foundations of complex systems, important for understanding organizational processes and information flows.
- Information Science Studies
- A bachelor's degree is generally preferred and can significantly enhance your career prospects. Relevant degree programs include:
- Certifications and Specialized Training
- While a degree is essential, additional certifications in specific tools or software related to information management can also be beneficial.
It is advisable to consult specific program details from colleges or universities in Oklahoma to find suitable institutions that offer these academic paths.
Best Schools to become a Information Management Assistant in Oklahoma 2024
University of Maryland Global Campus
DeVry University-Illinois
University of Phoenix-Arizona
University of the Cumberlands
Western Governors University
Wake Technical Community College
- File correspondence, cards, invoices, receipts, and other records in alphabetical or numerical order or according to the filing system used.
- Locate and remove material from file when requested.
Information Management Assistant Required Skills and Competencies in Oklahoma
Organizational Skills: You should be able to manage multiple tasks efficiently, prioritize responsibilities, and maintain order in both physical and digital filing systems.
Attention to Detail: Ensuring accuracy in data entry and management is essential. You need to carefully review documents and information to prevent errors and maintain quality.
Technical Proficiency: Familiarity with information management systems, databases, and software such as Microsoft Office Suite, along with specialized data management tools, is important for your role.
Communication Skills: Strong verbal and written communication skills are necessary. You will interact with various stakeholders, explain processes clearly, and prepare reports or documentation.
Analytical Skills: The ability to interpret data, identify trends, and make recommendations based on your findings will enhance your effectiveness in information management.
Problem-Solving Skills: You should be able to address issues that arise in information management processes and develop practical solutions to improve efficiency.
Confidentiality and Integrity: Handling sensitive information requires a commitment to confidentiality and ethical standards. You must be trusted to protect data integrity.
Teamwork and Collaboration: Being able to work well in a team environment is essential. Collaborating with colleagues across departments will help achieve common goals.
Adaptability: The capacity to adapt to new technologies, methods, and changes in regulations or organizational processes will help you thrive in a dynamic work environment.
Time Management: You will need to utilize your time effectively to meet deadlines and ensure that tasks are completed in a timely manner.
Job Duties for Information Management Assistants
Input data, such as file numbers, new or updated information, or document information codes into computer systems to support document and information retrieval.
Perform general office activities, such as typing, answering telephones, operating office machines, processing mail, or securing confidential materials.
Scan or read incoming materials to determine how and where they should be classified or filed.
Electronic mail software
- Email software
- Microsoft Outlook
Presentation software
- Microsoft PowerPoint
Spreadsheet software
- Microsoft Excel
Basic Skills
- Listening to others, not interrupting, and asking good questions
- Reading work related information
Problem Solving
- Noticing a problem and figuring out the best way to solve it
Job Market and Opportunities for Information Management Assistant in Oklahoma
The job market for Information Management Assistants in Oklahoma demonstrates promising potential, characterized by a growing demand for professionals in various sectors. Here’s an overview of the current landscape:
Demand for Information Management Assistants:
- Increased reliance on data and information technology across industries has driven the need for skilled information management staff.
- Organizations in healthcare, education, government, and private sectors are actively seeking Information Management Assistants to support data organization, records management, and information processing.
Growth Potential:
- The field is projected to witness significant growth over the next few years.
- As businesses continue to digitize and streamline operations, the role of Information Management Assistants will be increasingly vital in maintaining and managing electronic records, ensuring compliance, and facilitating data access.
- The advancement of technologies, such as cloud computing and data analytics, presents opportunities for Information Management Assistants to adapt and take on additional responsibilities, further enhancing their value in the workplace.
Geographical Hotspots:
- Major cities like Oklahoma City and Tulsa are leading hubs for job opportunities in this field. These urban centers host numerous health systems, educational institutions, and corporate offices that consistently seek information management support.
- Additionally, smaller cities such as Norman and Broken Arrow are experiencing growth in administrative and professional services, contributing to an increase in demand for Information Management Assistants.
- Key sectors in these areas include healthcare facilities, schools, governmental agencies, and tech-focused companies, all of which offer diverse opportunities for employment.
In navigating the job market, you will find a variety of pathways and industries where your expertise as an Information Management Assistant can thrive.
Top Related Careers to Information Management Assistant 2024
Additional Resources To Help You Become an Information Management Assistant in Oklahoma
American Society of Information Management (ASIM)
- Website: asiminternational.org
- Description: A professional organization dedicated to advancing the information management profession. Offers networking opportunities, resources, and professional development.
International Association for Information and Data Quality (IAIDQ)
- Website: iaidq.org
- Description: This association provides resources, certification programs, and best practices for data quality management.
Association for Information Systems (AIS)
- Website: aisnet.org
- Description: AIS promotes the study and use of information systems and helps professionals keep updated with research and job opportunities.
Society for Information Management (SIM)
- Website: simnet.org
- Description: SIM is a network of IT leaders that offers knowledge sharing, networking, and professional development for information management professionals.
National Archives and Records Administration (NARA)
- Website: archives.gov
- Description: NARA provides guidelines and resources related to records management and preservation, which are vital for information management assistants.
AIIM (Association for Intelligent Information Management)
- Website: aiim.org
- Description: A global community that provides education, advocacy, and certification in the field of information management and governance.
Project Management Institute (PMI)
- Website: pmi.org
- Description: Offers resources for project management principles that are often applied in information management scenarios.
LinkedIn Learning
- Website: linkedin.com/learning
- Description: Provides a variety of online courses on information management topics, software tools, and professional skills development.
Oklahoma CareerTech
- Website: okcareertech.org
- Description: Offers resources for career and technical education in Oklahoma, including information management training programs.
U.S. Bureau of Labor Statistics (BLS) – Occupational Outlook Handbook
- Website: bls.gov/ooh
- Description: Provides up-to-date information about job outlook, salary statistics, and required qualifications for careers in information management.
Utilizing these resources will enhance your knowledge, provide networking opportunities, and help you stay updated on industry standards in the field of information management.
Frequently Asked Questions (FAQs) About Information Management Assistant in Oklahoma
What are the primary duties of an Information Management Assistant?
As an Information Management Assistant, your primary responsibilities include organizing and maintaining data systems, assisting in the development of information management policies, ensuring data accuracy, and supporting staff in accessing and utilizing information resources.What qualifications are needed to become an Information Management Assistant?
Typically, an associate degree in information technology, data management, or a related field is required. Employers may also value relevant certifications, such as those from the Association for Information and Image Management (AIIM).Is prior experience necessary for this role?
While some employers may prefer candidates with prior experience in data management or administrative roles, entry-level positions may be available for recent graduates or those with relevant educational backgrounds.What skills are important for success as an Information Management Assistant?
Key skills include attention to detail, proficiency with database management software, strong organizational abilities, effective communication skills, and a working knowledge of data privacy and security regulations.What is the typical salary range for an Information Management Assistant in Oklahoma?
Salaries for Information Management Assistants in Oklahoma can range from approximately $30,000 to $50,000 per year, depending on experience, location, and the specific organization.Are there opportunities for advancement in this career?
Yes, with experience and further education, you can advance to roles such as Information Management Specialist, Data Manager, or even Chief Information Officer (CIO) over time.What types of employers hire Information Management Assistants?
You can find employment in a variety of sectors including healthcare, finance, education, government agencies, and private corporations, all of which require effective information management strategies.How can I stay current with trends in information management?
Staying informed can be achieved by joining relevant professional organizations, attending workshops and seminars, and following industry publications and online platforms focused on information management.What software or tools should an Information Management Assistant be familiar with?
Familiarity with database management systems (like Microsoft Access and SQL), spreadsheet tools (such as Microsoft Excel), and content management systems is essential. Additionally, knowledge of data visualization tools can be beneficial.Can this role be performed remotely?
Many aspects of the Information Management Assistant role can be executed remotely, particularly tasks involving data entry, organization, and management, although availability may depend on employer policies.