Information Management Assistant in Minnesota Career Overview
As an Information Management Assistant, you play a supportive role in the management and organization of information systems within an organization. Your primary responsibility is to ensure the accurate handling and storage of data, which is vital for decision-making processes. Here are key aspects of this role:
Data Management: You assist in maintaining databases, ensuring that information is up-to-date, accessible, and secure. This includes data entry, record keeping, and data retrieval tasks.
Collaboration: You work closely with various departments to collect and manage information, aiding in collaborative efforts that enhance operational efficiency.
Compliance and Ethics: Your job involves understanding and adhering to data-related policies and regulations, which is essential for protecting sensitive information and ensuring legal compliance.
Documentation: You are responsible for preparing reports and documentation that support the organization’s goals and strategies, making your role integral to communication within the team.
Technology Utilization: Proficiency in various software and systems is necessary for efficiently managing information, as technology plays a central role in data handling.
Problem-Solving: You help identify issues related to data management and propose solutions, contributing to overall improvements in information systems.
In summary, your role as an Information Management Assistant is fundamental to maintaining the backbone of information flow in an organization, ensuring that data is managed effectively and contributes to the overall success of your team.
Information Management Assistant Salary in Minnesota
Data sourced from Career One Stop, provided by the BLS Occupational Employment and Wage Statistics wage estimates.
Required Education To Become an Information Management Assistant in Minnesota
To become an Information Management Assistant in Minnesota, you typically need to fulfill the following educational and training requirements:
Associate's Degree: Many entry-level positions may accept candidates with an Associate's Degree in relevant fields such as Information Science Studies or Management Information Systems.
Bachelor's Degree: Most employers prefer candidates with a Bachelor’s Degree. Consider pursuing one of the following degree programs:
- Information Science Studies: Focuses on the acquisition, organization, and dissemination of information.
- Information Resources Management: Emphasizes the management of information resources and incorporates business principles.
- Information Technology: Covers technical skills and knowledge about computer systems, software, and networks.
- Management Information Systems: Combines information technology with management skills, preparing you for various roles in information management.
- Systems Science and Theory: Concentrates on the theoretical aspects of information systems, promoting analytical thinking and problem-solving skills.
Certification: While not always required, obtaining a certification in related fields can enhance your qualifications. Look for certifications related to information management, data management, or IT.
Internships and Practical Experience: Gaining practical experience through internships or cooperative education programs while pursuing your degree is beneficial. These opportunities can provide hands-on experience in information management tasks and processes, complementing your academic knowledge.
Best Schools to become a Information Management Assistant in Minnesota 2024
University of Maryland Global Campus
DeVry University-Illinois
University of Phoenix-Arizona
University of the Cumberlands
Western Governors University
Wake Technical Community College
- File correspondence, cards, invoices, receipts, and other records in alphabetical or numerical order or according to the filing system used.
- Locate and remove material from file when requested.
Information Management Assistant Required Skills and Competencies in Minnesota
Attention to Detail: You need to ensure accuracy in data entry and management, identifying discrepancies or errors in information effectively.
Organizational Skills: You should be adept at managing multiple datasets and documents, ensuring that all information is systematically organized and easily accessible.
Technical Proficiency: Familiarity with various information management systems, databases, and software applications is essential. This includes proficiency in Microsoft Office Suite and data management software.
Analytical Thinking: You must possess the ability to analyze data to extract useful insights and identify trends that can inform decision-making processes.
Communication Skills: Clear and effective written and verbal communication is necessary for conveying information to team members and stakeholders.
Problem-Solving Skills: You should be able to address issues that arise in information management and develop practical solutions quickly.
Team Collaboration: The ability to work well with others, sharing information and insights, while also supporting team goals is important.
Adaptability: You need to be flexible in managing changing priorities and workflows, adjusting your approach as needed to meet organizational demands.
Data Privacy Awareness: Understanding best practices for data security and compliance with privacy laws is fundamental to protect sensitive information.
Time Management: You should be able to prioritize tasks effectively to meet deadlines and manage workloads efficiently.
Job Duties for Information Management Assistants
Input data, such as file numbers, new or updated information, or document information codes into computer systems to support document and information retrieval.
Perform general office activities, such as typing, answering telephones, operating office machines, processing mail, or securing confidential materials.
Scan or read incoming materials to determine how and where they should be classified or filed.
Electronic mail software
- Email software
- Microsoft Outlook
Presentation software
- Microsoft PowerPoint
Spreadsheet software
- Microsoft Excel
Basic Skills
- Listening to others, not interrupting, and asking good questions
- Reading work related information
Problem Solving
- Noticing a problem and figuring out the best way to solve it
Job Market and Opportunities for Information Management Assistant in Minnesota
The job market for Information Management Assistants in Minnesota reflects positive trends, with several key aspects influencing demand and growth potential in this field.
Increased Demand: The ongoing digital transformation across various industries has bolstered the need for organizations to manage data effectively. This shift has led to a heightened demand for Information Management Assistants who can support data organization, retrieval, and management processes.
Growth Potential: The occupation is projected to grow in tandem with the expansion of information management roles within companies. As businesses increasingly recognize the importance of data-driven decision-making, the demand for skilled professionals in support roles like Information Management Assistant continues to rise. Opportunities are especially promising in sectors such as healthcare, finance, and technology.
Geographical Hotspots: Several regions in Minnesota present strong opportunities for Information Management Assistants.
Twin Cities (Minneapolis and St. Paul): The metropolitan area is home to numerous large corporations, healthcare systems, and educational institutions that require data management support. The high concentration of businesses enhances job availability in this sector.
Rochester: Known for its robust healthcare industry, particularly with the presence of the Mayo Clinic, Rochester offers ample opportunities for information management roles within medical and research facilities.
Duluth: As a growing hub for various industries, Duluth is seeing an increase in demand for data management positions, benefiting from investments in local businesses and technology firms.
Greater Minnesota: Smaller urban and rural regions are also experiencing growth in this domain. Many organizations are looking to streamline their data processes, creating job opportunities for Information Management Assistants outside the major urban centers.
Industry Trends: Emerging trends, such as cloud computing and data analytics, continue to shape the landscape for Information Management Assistants. Organizations are seeking professionals who can navigate these tools effectively, enhancing the potential for job growth.
Networking Opportunities: Engaging with professional organizations and industry events can further enhance your employment prospects. Events hosted by local chapters of national associations focused on data management and technology can provide valuable networking connections and insights into the job market.
Overall, the atmosphere for Information Management Assistants in Minnesota is favorable, with ample opportunities on the horizon as companies prioritize effective data management practices.
Top Related Careers to Information Management Assistant 2024
Additional Resources To Help You Become an Information Management Assistant in Minnesota
American Health Information Management Association (AHIMA)
- The leading organization for health information management professionals. Visit for certification information, resources, and professional development.
- Website: ahima.org
Association for Intelligent Information Management (AIIM)
- A global organization that provides education and certification aimed at information management professionals.
- Website: aiim.org
Minnesota Department of Employment and Economic Development (DEED)
- Offers valuable job market information, career resources, and resources specific to Minnesota’s economic landscape.
- Website: mn.gov/deed
National Association of Government Archives and Records Administrators (NAGARA)
- This organization provides information resources and professional development related to managing government records and information.
- Website: nagara.org
Society for Information Management (SIM)
- A professional association dedicated to advancing the management and application of information technology.
- Website: simnet.org
International Association for Privacy Professionals (IAPP)
- Offers resources related to privacy management, standards, certification, and the legal aspects of information management.
- Website: iapp.org
Coursera - Information Management Courses
- Provides online courses on information management topics delivered by reputable universities and organizations.
- Website: coursera.org
LinkedIn Learning
- Offers a variety of courses and video tutorials focusing on information management skills and software.
- Website: linkedin.com/learning
Minnesota State Colleges and Universities (MnSCU)
- Lists programs and courses related to information management and technology in Minnesota.
- Website: mnscu.edu
Information Systems Audit and Control Association (ISACA)
- Focuses on IT governance, risk management, compliance, and cybersecurity, offering certifications that can enhance your career in information management.
- Website: isaca.org
Utilizing these resources will help you gain further insights into the profession, hone your skills, and keep updated on industry trends.
Frequently Asked Questions (FAQs) About Information Management Assistant in Minnesota
What does an Information Management Assistant do?
An Information Management Assistant supports the organization and management of data and information systems. Your tasks may include data entry, maintaining records, generating reports, and ensuring compliance with data management policies.What skills are essential for an Information Management Assistant?
Key skills include proficiency in data entry and management software, strong attention to detail, excellent organizational skills, and good communication abilities. Familiarity with database systems and a basic understanding of information technology are also beneficial.What educational background is required for this position?
A high school diploma is typically the minimum requirement, but an associate degree in information management, business administration, or a related field may enhance your prospects. Additionally, certifications in data management or office administration can be beneficial.What are typical work environments for Information Management Assistants?
You may work in various settings, including corporate offices, government agencies, non-profits, and educational institutions. The role often involves both independent work and collaboration with other team members.How does one advance in this career?
Advancement can occur by gaining additional experience, pursuing further education, and obtaining relevant certifications. You may also advance to positions such as Information Manager, Data Analyst, or Coordinator roles in related fields.What tools and software are commonly used by Information Management Assistants?
You will likely use spreadsheet software like Microsoft Excel, database management systems such as SQL or Access, and document management tools. Familiarity with project management software and basic graphic design tools may also be advantageous.What is the job outlook for Information Management Assistants in Minnesota?
The job outlook for this role is promising, as organizations continue to recognize the importance of effective information management. Growth is expected in various sectors, particularly in healthcare, education, and technology.What is a typical salary range for Information Management Assistants?
Salaries can vary depending on experience, location, and the specific employer. In Minnesota, Information Management Assistants can expect to earn an average salary ranging from $40,000 to $60,000 annually.Are there professional organizations for Information Management Assistants?
Yes, organizations such as the Association for Information Management Professionals (AIM) offer resources for networking, continuing education, and professional development opportunities.What opportunities exist for continuing education?
Continuing education options include online courses, workshops, and certifications in data management and information technology. Many community colleges and universities in Minnesota also offer relevant degree programs and professional development courses.