Electronic Health Records (EHR) Administrator in Virginia Career Overview

As an Electronic Health Records (EHR) Administrator, you play a key role in the management and optimization of health information systems within healthcare organizations. Your position is essential in ensuring that medical records are accurately maintained, securely stored, and readily accessible to authorized users.

In this capacity, your responsibilities typically include:

  • System Management: Overseeing the EHR system, including installation, configuration, and upgrades, ensuring it meets healthcare regulations and standards.
  • Data Integrity: Monitoring and maintaining the accuracy and completeness of patient data within the EHR, which is vital for patient care and compliance.
  • User Support: Providing training and support to healthcare staff on EHR usage, facilitating smooth operations and addressing any technical issues that arise.
  • Compliance Oversight: Ensuring that the EHR system adheres to legal standards and policies, safeguarding patient confidentiality and data security.
  • Collaboration: Working closely with healthcare providers, IT staff, and management to streamline processes and improve the overall efficiency of health information management.

Your role is essential in fostering effective communication among healthcare providers, enhancing patient care quality, and supporting clinical decision-making. By managing electronic records, you contribute to a more efficient healthcare system, allowing providers to focus on delivering superior patient care.

Electronic Health Records (EHR) Administrator Salary in Virginia

Annual Median: $67,260
Hourly Median: $32.34

Data sourced from Career One Stop, provided by the BLS Occupational Employment and Wage Statistics wage estimates.

Required Education To Become an Electronic Health Records (EHR) Administrator in Virginia

To become an Electronic Health Records (EHR) Administrator, you will need to fulfill specific educational qualifications and training requirements. These typically include:

  • Bachelor’s Degree in Health Information Management
    This program focuses on the management of patient health information and electronic medical records. It prepares you for the technical and administrative aspects of EHR systems.

  • Bachelor’s Degree in Health Information Technology
    This degree emphasizes the technology behind health information systems. Coursework generally includes data management, system analysis, and software applications related to healthcare.

  • Bachelor’s Degree in Health and Medical Administrative Services
    This program provides a foundation in the administrative functions within healthcare facilities. It often covers healthcare law, policy, and technology, which are essential for managing EHR systems.

  • Bachelor’s Degree in Health Care Administration and Management
    This degree centers on the operational aspects of healthcare organizations. It prepares you to oversee EHR systems as part of larger management responsibilities within healthcare settings.

  • Bachelor’s Degree in Health Sciences
    This interdisciplinary program covers various aspects of health, including healthcare policies and practices. It provides a solid background that can be beneficial for understanding the role of EHRs in patient care and management.

In addition to a bachelor’s degree, you may also consider pursuing certifications related to healthcare information systems. These optional certifications can enhance your knowledge and potentially improve your career prospects in this field.

Best Schools to become a Electronic Health Records (EHR) Administrator in Virginia 2024

#1DuPage County

DeVry University-Illinois

Naperville, IL

In-State Tuition:$14,392
Out-of-State Tuition:$14,392
Admission Rate:43%
Graduation Rate:43%
Total Enrollment:26,384
#2Salt Lake County

Western Governors University

Salt Lake City, UT

In-State Tuition:$7,404
Out-of-State Tuition:$7,404
Admission Rate:N/A
Graduation Rate:49%
Total Enrollment:156,935
#3Merrimack County

Southern New Hampshire University

Manchester, NH

In-State Tuition:$15,000
Out-of-State Tuition:$15,000
Admission Rate:96%
Graduation Rate:41%
Total Enrollment:164,091
#4Maricopa County

University of Phoenix-Arizona

Phoenix, AZ

In-State Tuition:$9,552
Out-of-State Tuition:$9,552
Admission Rate:N/A
Graduation Rate:18%
Total Enrollment:88,891
#5Tippecanoe County

Purdue University Global

West Lafayette, IN

In-State Tuition:$10,080
Out-of-State Tuition:$13,356
Admission Rate:N/A
Graduation Rate:20%
Total Enrollment:45,125
#6Hennepin County

Capella University

Minneapolis, MN

In-State Tuition:$14,328
Out-of-State Tuition:$14,328
Admission Rate:N/A
Graduation Rate:N/A
Total Enrollment:39,727
Electronic Health Records (EHR) Administrator Job Description:
  • Apply knowledge of healthcare and information systems to assist in the design, development, and continued modification and analysis of computerized healthcare systems.
  • Abstract, collect, and analyze treatment and followup information of patients.
  • May educate staff and assist in problem solving to promote the implementation of the healthcare information system.
  • May design, develop, test, and implement databases with complete history, diagnosis, treatment, and health status to help monitor diseases.

Electronic Health Records (EHR) Administrator Required Skills and Competencies in Virginia

  • Technical Proficiency: A thorough understanding of electronic health record software and systems is essential. You should be comfortable navigating and troubleshooting various EHR platforms.

  • Data Management: Strong skills in managing, organizing, and maintaining large data sets are necessary. You should be proficient in data entry, data analysis, and ensuring data integrity.

  • Regulatory Knowledge: Familiarity with healthcare regulations, such as HIPAA and HITECH, is important. You need to understand patient privacy laws and secure handling of sensitive health information.

  • Communication: Effective verbal and written communication skills are required for collaborating with healthcare teams and training staff on EHR usage. You should be able to convey complex information clearly and concisely.

  • Problem-Solving: You must possess the ability to identify issues swiftly and develop effective solutions. This includes troubleshooting EHR system errors and addressing user concerns.

  • Attention to Detail: Precision is key in your role, as even small errors in data entry or record management can lead to significant consequences in patient care.

  • Project Management: Competence in managing projects, such as system implementations or upgrades, is important. You should be organized and able to prioritize tasks to meet deadlines.

  • Interpersonal Skills: Building relationships with medical staff, IT professionals, and other stakeholders is vital. You should be collaborative and able to work in a team-oriented environment.

  • Adaptability: The healthcare landscape is constantly evolving, which requires you to adapt to new technologies, regulations, and processes. A willingness to learn and evolve is critical.

  • Analytical Skills: Ability to analyze data trends and generate reports is beneficial. You should be able to utilize this information to improve workflow and EHR efficiency.

  • Training and Support: Experience in developing training materials and providing user support is necessary. You should be able to guide staff in navigating EHR systems effectively.

Job Duties for Electronic Health Records (EHR) Administrators

  • Assign the patient to diagnosis-related groups (DRGs), using appropriate computer software.

  • Compile medical care and census data for statistical reports on diseases treated, surgery performed, or use of hospital beds.

  • Design databases to support healthcare applications, ensuring security, performance and reliability.

Technologies Used by Electronic Health Records (EHR) Administrators

Data base user interface and query software

  • Microsoft SQL Server
  • Structured query language SQL

Desktop communications software

  • Eko

Medical software

  • Epic Systems
  • eClinicalWorks EHR software

Job Market and Opportunities for Electronic Health Records (EHR) Administrator in Virginia

The job market for Electronic Health Records (EHR) Administrators in Virginia is currently robust, reflecting the increasing emphasis on data management and the digitization of health records within healthcare facilities. Here are some key insights into the demand, growth potential, and geographical hotspots for EHR Administrators in the state:

  • High Demand: As healthcare systems transition to advanced electronic systems, there is a growing need for professionals who can oversee EHR implementations, management, and optimization. This demand is fueled by regulatory requirements, patient privacy concerns, and the need for efficient record-keeping.

  • Growth Potential: The Bureau of Labor Statistics projects employment in health information technology, including EHR Administration, to grow substantially over the next decade. This growth is driven by the ongoing advancements in technology, the need for compliance with healthcare regulations, and the emphasis on improving healthcare outcomes through better information management.

  • Healthcare Sector Expansion: Virginia's healthcare sector is expanding, with numerous hospitals, healthcare organizations, and clinics investing in their electronic health record systems. This expansion provides ample opportunities for EHR Administrators to find positions in various healthcare settings.

  • Geographical Hotspots:

    • Northern Virginia: This region, particularly around Fairfax County and Arlington, is home to a high concentration of healthcare providers, including hospitals, outpatient care centers, and technology firms specializing in healthcare solutions.
    • Richmond: As the state capital, Richmond features a significant number of healthcare institutions and offers opportunities for EHR professionals within both public and private sectors.
    • Tidewater Area: The Hampton Roads region, which includes cities like Norfolk and Virginia Beach, has a growing need for healthcare data management due to the presence of military hospitals and civilian healthcare providers.
    • Rural Areas: Smaller clinics and rural hospitals throughout Virginia are increasingly adopting EHR systems, creating unique opportunities for EHR Administrators who may prefer a less urban environment.

  • Interdisciplinary Opportunities: EHR Administrators are often needed not just in traditional medical settings but also in sectors such as health insurance, consulting firms, and health IT vendors. This versatility allows for a broader range of job opportunities across various industries that intersect with healthcare.

  • Networking and Professional Associations: Joining organizations such as the Virginia Health Information Management Association (VHIMA) can provide valuable networking opportunities to stay updated on industry trends and job openings, further enhancing your career prospects in this field.

With a favorable job market that is projected to grow, Virginia offers a strategically advantageous environment for pursuing a career as an EHR Administrator.

Top Related Careers to Electronic Health Records (EHR) Administrator 2024

Health Informatics Specialist
Medical Information Systems Coordinator
Healthcare Database Manager

Additional Resources To Help You Become an Electronic Health Records (EHR) Administrator in Virginia

  • U.S. Department of Health and Human Services (HHS)
    Explore various resources regarding health information technology and regulations.
    HHS Health IT

  • Office of the National Coordinator for Health Information Technology (ONC)
    Access the latest news, policies, and guidelines concerning electronic health records and health information exchange.
    ONC Health IT

  • American Health Information Management Association (AHIMA)
    A leading organization for health information management professionals, offering certifications, educational resources, and a wealth of articles.
    AHIMA

  • Healthcare Information and Management Systems Society (HIMSS)
    Provides insights into healthcare technology, including EHR systems, with resources for education and professional development.
    HIMSS

  • Electronic Healthcare Network Accreditation Commission (EHNAC)
    Offers information regarding the accreditation and compliance processes for EHR systems to ensure quality and security.
    EHNAC

  • Society for Healthcare Strategy and Market Development (SHSMD)
    Useful for those looking to enhance their strategic skills within healthcare organizations.
    SHSMD

  • Centers for Medicare & Medicaid Services (CMS)
    Provides valuable information on regulations and policies that impact EHR systems, including the EHR Incentive Programs.
    CMS

  • Medscape
    A comprehensive source for healthcare professionals offering articles, news, and resources related to EHRs and technology in healthcare.
    Medscape

  • CareerOneStop
    This resource offers information on job roles, certifications, and training programs specifically for EHR administrators.
    CareerOneStop

  • LinkedIn Learning
    Browse a variety of courses related to electronic health records systems, compliance, and health information management.
    LinkedIn Learning

  • Coursera
    Enroll in online courses offered by universities on EHR systems, health information technology, and data analytics in healthcare.
    Coursera

  • Local Community Colleges in Virginia
    Check with nearby colleges for specific programs or certifications in health information management and EHR administration.
    Example: Northern Virginia Community College

Utilizing these resources will help you expand your knowledge and stay updated on trends and best practices in the field of electronic health records administration.

Frequently Asked Questions (FAQs) About Electronic Health Records (EHR) Administrator in Virginia

  • What does an Electronic Health Records (EHR) Administrator do?
    An EHR Administrator is responsible for managing and maintaining electronic health record systems within healthcare organizations. This includes overseeing data entry, ensuring data accuracy and security, training staff on system usage, and coordinating with IT teams to resolve technical issues.

  • What qualifications do I need to become an EHR Administrator?
    Typically, a bachelor’s degree in health information management, health informatics, or a related field is required. Additionally, gaining certifications such as Registered Health Information Administrator (RHIA) or Certified Electronic Health Record Specialist (CEHRS) can enhance your qualifications.

  • What skills are important for an EHR Administrator?
    Key skills include proficiency in electronic health record systems, strong analytical skills, attention to detail, excellent communication abilities, and knowledge of healthcare regulations and data privacy laws.

  • Is prior experience necessary for this role?
    While some positions may require prior experience in health information management or healthcare IT, entry-level positions may be available to candidates with relevant educational backgrounds or internships.

  • What is the average salary for an EHR Administrator in Virginia?
    The average salary for an EHR Administrator in Virginia ranges from $70,000 to $90,000 per year, depending on factors such as experience, location, and the size of the healthcare facility.

  • What are common workplaces for EHR Administrators?
    Common workplaces include hospitals, clinics, health systems, insurance companies, and government agencies involved in healthcare delivery.

  • What are the career advancement opportunities for EHR Administrators?
    EHR Administrators can advance to positions such as EHR Manager, Health IT Director, or Chief Information Officer (CIO) with additional experience and further education or certifications.

  • How can I stay current with changes in EHR technology?
    Staying current can be achieved through continuous education, attending relevant conferences, participating in professional associations, subscribing to industry publications, and completing ongoing training related to new technologies and regulations.

  • Is remote work an option for EHR Administrators?
    Yes, many EHR Administrators may have the option to work remotely, depending on the policies of their employers and the nature of the projects they manage.

  • What impact does the position of EHR Administrator have on patient care?
    The role is vital for ensuring that accurate and timely patient data is available to healthcare providers, ultimately leading to improved patient care, safety, and efficiency within the healthcare system.