Electronic Health Records (EHR) Administrator in Pennsylvania Career Overview

As an Electronic Health Records (EHR) Administrator, you play a vital role in the healthcare industry by managing and maintaining the electronic health record systems that ensure the efficient delivery of patient care. Your responsibilities encompass a range of key functions that contribute to the quality and accessibility of health information.

  • You oversee the implementation and operation of EHR systems within healthcare facilities, ensuring they meet regulatory standards and support clinical workflows.
  • Your work involves training healthcare staff on the proper use of these systems, enhancing their ability to document patient care efficiently and accurately.
  • You are responsible for data integrity, which includes auditing records, resolving discrepancies, and ensuring the confidentiality and security of patient information.
  • You collaborate with IT departments and vendors to troubleshoot technical issues, enabling seamless access to vital patient data for healthcare providers.
  • Your efforts directly impact patient safety and quality of care, as accurate and accessible health records are essential for informed clinical decision-making.

Your role as an EHR Administrator is increasingly important in today's digital age, where healthcare organizations rely on technological solutions to support patient management and streamline operations.

Electronic Health Records (EHR) Administrator Salary in Pennsylvania

Annual Median: $66,090
Hourly Median: $31.77

Data sourced from Career One Stop, provided by the BLS Occupational Employment and Wage Statistics wage estimates.

Required Education To Become an Electronic Health Records (EHR) Administrator in Pennsylvania

To become an Electronic Health Records (EHR) Administrator in Pennsylvania, you need to obtain specific educational qualifications and training. Here are the recommended college degree programs:

  • Health Information Management (HIM): This program covers the management of patient health information and data, including the use of EHR systems. Coursework typically includes data management, medical coding, and health data systems.

  • Health Information Technology (HIT): In this program, you will learn about technology applications in healthcare, particularly how to implement and manage EHR systems. You will gain knowledge in electronic data management and health IT systems.

  • Health and Medical Administrative Services: This degree focuses on the administrative aspects of healthcare settings, including the management of health records. You may study topics like healthcare policy, medical staff management, and operations in health services.

  • Health Care Administration and Management: This program provides insight into the administrative functions of healthcare delivery. You will learn about organizational behavior, healthcare regulations, and the implementation of technology like EHR systems within medical facilities.

  • Health Sciences: A broader program that encompasses various aspects of health and wellness, preparing you for the administrative duties related to patient care and health information systems. Coursework may include health policy, ethics, and health informatics.

In addition to a relevant degree, you may benefit from obtaining certification, such as the Registered Health Information Administrator (RHIA) or Registered Health Information Technician (RHIT), depending on the specific responsibilities of your role and organization. Completing internships or practical training in healthcare settings will further enhance your qualifications.

Best Schools to become a Electronic Health Records (EHR) Administrator in Pennsylvania 2024

#1DuPage County

DeVry University-Illinois

Naperville, IL

In-State Tuition:$14,392
Out-of-State Tuition:$14,392
Admission Rate:43%
Graduation Rate:43%
Total Enrollment:26,384
#2Salt Lake County

Western Governors University

Salt Lake City, UT

In-State Tuition:$7,404
Out-of-State Tuition:$7,404
Admission Rate:N/A
Graduation Rate:49%
Total Enrollment:156,935
#3Merrimack County

Southern New Hampshire University

Manchester, NH

In-State Tuition:$15,000
Out-of-State Tuition:$15,000
Admission Rate:96%
Graduation Rate:41%
Total Enrollment:164,091
#4Maricopa County

University of Phoenix-Arizona

Phoenix, AZ

In-State Tuition:$9,552
Out-of-State Tuition:$9,552
Admission Rate:N/A
Graduation Rate:18%
Total Enrollment:88,891
#5Tippecanoe County

Purdue University Global

West Lafayette, IN

In-State Tuition:$10,080
Out-of-State Tuition:$13,356
Admission Rate:N/A
Graduation Rate:20%
Total Enrollment:45,125
#6Hennepin County

Capella University

Minneapolis, MN

In-State Tuition:$14,328
Out-of-State Tuition:$14,328
Admission Rate:N/A
Graduation Rate:N/A
Total Enrollment:39,727
Electronic Health Records (EHR) Administrator Job Description:
  • Apply knowledge of healthcare and information systems to assist in the design, development, and continued modification and analysis of computerized healthcare systems.
  • Abstract, collect, and analyze treatment and followup information of patients.
  • May educate staff and assist in problem solving to promote the implementation of the healthcare information system.
  • May design, develop, test, and implement databases with complete history, diagnosis, treatment, and health status to help monitor diseases.

Electronic Health Records (EHR) Administrator Required Skills and Competencies in Pennsylvania

  • Technical Proficiency: You should possess a strong understanding of Electronic Health Record systems, including their architecture, functionality, and integration capabilities. Familiarity with various software applications used in healthcare settings is essential.

  • Data Management Skills: Collecting, organizing, and analyzing electronic health data is a critical part of your role. You must have the ability to maintain data accuracy and integrity within EHR systems.

  • Regulatory Knowledge: Understanding healthcare laws and regulations, such as HIPAA and HITECH, is necessary. You should be capable of ensuring that EHR implementations comply with these legal standards for patient privacy and data protection.

  • Communication Skills: Effective verbal and written communication skills are vital. You will interact with healthcare professionals, IT teams, and vendors, requiring you to convey technical information clearly and facilitate training sessions.

  • Problem-Solving Abilities: You are expected to troubleshoot issues related to EHR systems adeptly. Developing solutions for system errors, user problems, and workflow inefficiencies is part of your responsibilities.

  • Project Management Skills: You should be adept in project management principles to lead EHR implementation projects. This includes planning, execution, and monitoring of various phases of EHR projects.

  • Organizational Skills: Prioritizing tasks and managing multiple projects or requests simultaneously requires strong organizational abilities. You will handle various responsibilities within tight deadlines.

  • Attention to Detail: Precision is vital in maintaining patient records and ensuring data entry accuracy. You need to exhibit a high level of attention to detail to minimize errors.

  • Interpersonal Skills: You must work collaboratively with clinicians, administrators, and IT staff. Building relationships and fostering teamwork will help in successful EHR system implementation and maintenance.

  • Adaptability: The healthcare technology landscape is continually evolving. You should be open to ongoing learning and adapting to new software updates, regulations, and industry best practices.

Job Duties for Electronic Health Records (EHR) Administrators

  • Assign the patient to diagnosis-related groups (DRGs), using appropriate computer software.

  • Compile medical care and census data for statistical reports on diseases treated, surgery performed, or use of hospital beds.

  • Design databases to support healthcare applications, ensuring security, performance and reliability.

Technologies Used by Electronic Health Records (EHR) Administrators

Data base user interface and query software

  • Microsoft SQL Server
  • Structured query language SQL

Desktop communications software

  • Eko

Medical software

  • Epic Systems
  • eClinicalWorks EHR software

Job Market and Opportunities for Electronic Health Records (EHR) Administrator in Pennsylvania

The job market for Electronic Health Records (EHR) Administrators in Pennsylvania reflects a growing demand influenced by the ongoing transformation in healthcare technology.

  • High Demand: As healthcare facilities increasingly adopt digital solutions, there is a pressing need for EHR Administrators who can manage and optimize these systems. The focus on patient data management and regulatory compliance boosts the necessity for skilled professionals in this field.

  • Growth Potential: Employment opportunities for EHR Administrators are projected to see significant growth in the coming years. This trend is driven by:

    • The continued integration of technology in healthcare practices.
    • Regulatory changes that necessitate more thorough documentation and data handling.
    • Expanding healthcare facilities that require robust EHR systems to improve patient care.

  • Geographical Hotspots: Certain regions in Pennsylvania are emerging as leading hubs for EHR job opportunities:

    • Philadelphia: This urban center boasts numerous hospitals, medical centers, and healthcare networks that rely heavily on EHR systems, generating a wealth of job openings.
    • Pittsburgh: Known for its advanced healthcare services and technology integration, the demand for EHR Administrators is strong in both hospitals and private practices in this area.
    • Harrisburg: As the state capital, Harrisburg has a concentration of healthcare providers and governmental agencies requiring proficient EHR management.
    • Allentown and Reading: These growing metropolitan areas are also seeing increased healthcare services, contributing to the rising need for EHR professionals.

With the focus on enhancing patient care and operational efficiency through technology, the opportunities in this field are promising for current and future EHR Administrators in Pennsylvania.

Top Related Careers to Electronic Health Records (EHR) Administrator 2024

Health Informatics Specialist
Medical Information Systems Coordinator
Healthcare Database Manager

Additional Resources To Help You Become an Electronic Health Records (EHR) Administrator in Pennsylvania

  • U.S. Department of Health and Human Services (HHS)
    Explore the official resources related to Electronic Health Records (EHR) at the HHS website. You can find guidelines, regulations, and updates regarding health information technology.
    Visit HHS

  • American Health Information Management Association (AHIMA)
    AHIMA is a leading organization that focuses on health information management. They provide resources including certifications, training programs, and industry best practices.
    Visit AHIMA

  • HealthIT.gov
    This government website offers extensive resources on the adoption and implementation of health information technology. You’ll find information on EHR incentives, interoperability, and health information exchange.
    Visit HealthIT.gov

  • Electronic Health Record Association (EHRA)
    EHRA represents the EHR industry and provides updates on innovations, advocacy efforts, and a variety of educational resources relevant to EHR systems.
    Visit EHRA

  • Centers for Medicare & Medicaid Services (CMS)
    The CMS website contains valuable information about EHR Incentive Programs, meaningful use criteria, and regulations affecting EHR systems in healthcare settings.
    Visit CMS

  • National Institute of Standards and Technology (NIST)
    NIST offers guidelines and resources related to the security and interoperability of health information systems, including best practices for managing EHR data securely.
    Visit NIST

  • Pennsylvania Health Care Cost Containment Council (PHC4)
    This resource provides insights on health care data in Pennsylvania, including statistics and reports that can help EHR Administrators understand regional health trends and system efficiencies.
    Visit PHC4

  • Online Learning Platforms (Coursera, edX, Udemy)
    Consider completing courses focused on EHR administration, health informatics, and data management on popular online platforms to enhance your skills and knowledge.

  • Books

    • Health Informatics: Practical Guide for Healthcare and Information Technology Professionals
      • Offers a detailed overview of health informatics, including EHR systems.
    • Electronic Health Records: A Practical Guide for Professionals and Organizations
      • This book covers practical aspects of EHR implementation and management.

  • Professional Networking Sites (LinkedIn Groups, Reddit)
    Engage with peer groups focused on EHR administration and health informatics to share knowledge, ask questions, and stay updated on industry trends.

Utilizing these resources can enhance your knowledge, professional development, and networking opportunities in the field of Electronic Health Records administration.

Frequently Asked Questions (FAQs) About Electronic Health Records (EHR) Administrator in Pennsylvania

  • What does an Electronic Health Records (EHR) Administrator do?
    An EHR Administrator manages and oversees the implementation, maintenance, and optimization of electronic health record systems within healthcare organizations. This role involves ensuring data integrity, training staff on EHR usage, troubleshooting system issues, and ensuring compliance with healthcare regulations.

  • What qualifications do I need to become an EHR Administrator in Pennsylvania?
    Typically, a bachelor’s degree in health information management, health informatics, or a related field is required. Relevant certifications, such as Certified Electronic Health Records Specialist (CEHRS) or Registered Health Information Administrator (RHIA), can enhance your qualifications.

  • Is prior experience required for this role?
    While some entry-level positions may be available, most EHR Administrator roles prefer candidates with prior experience in healthcare IT, data management, or health information systems. Gaining experience through internships or entry-level jobs in a healthcare setting can be beneficial.

  • What skills are essential for an EHR Administrator?
    Important skills include:

    • Proficiency in EHR software
    • Knowledge of healthcare regulations and data privacy laws
    • Strong analytical and problem-solving abilities
    • Excellent communication skills for training and support
    • Understanding of clinical workflows and health information management

  • What is the expected salary for an EHR Administrator in Pennsylvania?
    Salaries for EHR Administrators can vary based on experience, education, and the specific healthcare organization. As of 2023, the average salary typically falls between $70,000 and $90,000 annually, but this can be higher in metropolitan areas or larger healthcare systems.

  • What are the job prospects for EHR Administrators?
    The demand for EHR Administrators is expected to remain strong due to the ongoing adoption of electronic health records and the need for compliance with healthcare regulations. As healthcare continues to modernize, skilled professionals in this field will be increasingly sought after.

  • Can I work remotely as an EHR Administrator?
    Remote work options can vary by employer. Some organizations may offer flexible work arrangements or fully remote positions, while others may require on-site presence, especially for training and support tasks.

  • What are the typical work hours for an EHR Administrator?
    Most EHR Administrators work standard business hours, though some positions may require occasional evenings or weekends for training sessions, system updates, or troubleshooting urgent issues.

  • How can I advance my career in EHR administration?
    Advancement opportunities may include pursuing higher-level positions such as EHR Manager, Health Informatics Director, or specialized roles in data analytics. Continuing education and obtaining advanced certifications can also facilitate career growth.

  • Are there professional organizations for EHR Administrators?
    Yes, joining professional organizations such as the Healthcare Information and Management Systems Society (HIMSS) or the American Health Information Management Association (AHIMA) can provide networking opportunities, resources, and professional development options.