Explore Electronic Health Records (EHR) Administrator Schools (2024)

Looking to start your journey as an Electronic Health Records (EHR) Administrator? Finding the right education is key. Here's a curated list of schools offering quality Electronic Health Records (EHR) Administrator programs:

  • We've identified top institutions known for excellent Electronic Health Records (EHR) Administrator education.
  • Options include both local schools and nationally recognized programs.
  • Each listing highlights relevant degree programs for aspiring Electronic Health Records (EHR) Administrator professionals.
  • You'll also find information on related career paths in the field.

Browse through these options to find a program that aligns with your career goals in the Electronic Health Records (EHR) Administrator industry.

Top Electronic Health Records (EHR) Administrator Schools (2024)

View our ranking methodology here
#1DuPage County

DeVry University-Illinois

Naperville, IL

In-State Tuition:$14,392
Out-of-State Tuition:$14,392
Admission Rate:43%
Graduation Rate:43%
Total Enrollment:26,384
#2Salt Lake County

Western Governors University

Salt Lake City, UT

In-State Tuition:$7,404
Out-of-State Tuition:$7,404
Admission Rate:N/A
Graduation Rate:49%
Total Enrollment:156,935
#3Merrimack County

Southern New Hampshire University

Manchester, NH

In-State Tuition:$15,000
Out-of-State Tuition:$15,000
Admission Rate:96%
Graduation Rate:41%
Total Enrollment:164,091
#4Maricopa County

University of Phoenix-Arizona

Phoenix, AZ

In-State Tuition:$9,552
Out-of-State Tuition:$9,552
Admission Rate:N/A
Graduation Rate:18%
Total Enrollment:88,891
#5Tippecanoe County

Purdue University Global

West Lafayette, IN

In-State Tuition:$10,080
Out-of-State Tuition:$13,356
Admission Rate:N/A
Graduation Rate:20%
Total Enrollment:45,125
#6Hennepin County

Capella University

Minneapolis, MN

In-State Tuition:$14,328
Out-of-State Tuition:$14,328
Admission Rate:N/A
Graduation Rate:N/A
Total Enrollment:39,727

Electronic Health Records (EHR) Administrator Required Education (2024)

  • Minimum Education Requirements:

    • A high school diploma or GED is typically the minimum requirement for entry-level positions.
    • An associate degree in health information technology, medical office administration, or a related field is often preferred. This may assist in gaining a foundational understanding of healthcare systems, patient privacy laws, and basic health record management.

  • Advanced Education Options:

    • A bachelor's degree in health information management, healthcare administration, or a related discipline can enhance your qualifications and broaden your expertise in data management, healthcare regulations, and electronic health record systems.
    • A master’s degree in health information management, healthcare administration, or a related field may be beneficial for those seeking leadership or specialized roles within EHR management. This advanced education can provide deeper insight into strategic planning, informatics, and policy development.

Electronic Health Records (EHR) Administrator Professional Certifications & Licenses (2024)

To establish yourself as an Electronic Health Records (EHR) Administrator, obtaining relevant certifications and licenses is essential. These credentials validate your expertise and enhance your competitiveness in the job market. Here are the key certifications and licenses you should consider:

  • Certified Electronic Health Records Specialist (CEHRS)
    Offered by the National Healthcareer Association (NHA), this certification demonstrates proficiency in managing EHR systems, patient records, and medical billing practices.

  • Registered Health Information Administrator (RHIA)
    Awarded by the American Health Information Management Association (AHIMA), this certification is aimed at individuals who manage and protect health information across various settings, ensuring compliance with regulations.

  • Certified Health Data Analyst (CHDA)
    Also provided by AHIMA, this certification is suitable for EHR Administrators involved in health data analysis and management, emphasizing skills in data management and analytics.

  • Certified Information Systems Security Professional (CISSP)
    Offered by (ISC)², this certification focuses on cybersecurity within healthcare, ensuring that you can protect sensitive patient data effectively.

  • Health Informatics Certification (HIMSS)
    This certification, provided by the Healthcare Information and Management Systems Society (HIMSS), acknowledges professionals who utilize data analytics and EHR systems to improve patient care and outcomes.

  • Electronic Health Records Specialist (EHRS)
    This certification, provided by various organizations, can enhance your qualifications specific to EHR implementation and management.

  • State Licenses
    While specific licenses for EHR Administrators may not be widespread, it is important to be aware of any state-specific requirements related to health information management or administrative roles in healthcare. Check your state's health department for possible licensure requirements.

Pursuing these certifications and licenses will not only validate your skills but also position you as a knowledgeable and credible professional in the field of Electronic Health Records administration.

Job Duties for Electronic Health Records (EHR) Administrators

  • Assign the patient to diagnosis-related groups (DRGs), using appropriate computer software.

  • Compile medical care and census data for statistical reports on diseases treated, surgery performed, or use of hospital beds.

  • Design databases to support healthcare applications, ensuring security, performance and reliability.

Technologies Used by Electronic Health Records (EHR) Administrators

Data base user interface and query software

  • Microsoft SQL Server
  • Structured query language SQL

Desktop communications software

  • Eko

Medical software

  • Epic Systems
  • eClinicalWorks EHR software

Electronic Health Records (EHR) Administrator Internships, Apprenticeships & Practical Training

As you pursue a career as an Electronic Health Records (EHR) Administrator, gaining practical experience through internships or apprenticeships is essential. Here are some opportunities that can help you develop the necessary skills and enhance your resume:

  • Healthcare Facilities Internships

    • Many hospitals and clinics offer internships specifically for students interested in medical records and health information technology. During your internship, you may assist in the management of patient records, ensure data accuracy, and support healthcare staff in navigating EHR systems.

  • Health Information Management Programs

    • Universities and colleges with Health Information Management (HIM) programs often provide internship placements for students. These internships typically involve working with health data analysts or administrators, allowing you to learn about the standards of data quality and regulatory compliance specific to EHRs.

  • Technology Vendor Apprenticeships

    • Companies that develop EHR software, such as Epic, Cerner, or Allscripts, sometimes offer apprenticeship programs. These are ideal for gaining insight into the design, implementation, and troubleshooting of EHR systems. You'll work alongside IT professionals while learning how software impacts healthcare operations.

  • Government Health Departments

    • Many state and federal health departments seek interns to assist in EHR-related projects. These roles usually focus on data reporting, policy compliance, and improving EHR utilization to enhance public health outcomes. Such internships offer valuable experience in the regulatory aspects of health records management.

  • Non-Profit Healthcare Organizations

    • Non-profits that focus on community health often require assistance with their EHR systems. An internship here could involve supporting efforts to streamline data collection processes or helping with the training of staff on EHR software usage.

  • Remote Internships

    • With the rise of telehealth and remote work opportunities, you may find virtual internships that involve working with EHR systems or health informatics roles from home. These positions can provide the flexibility to gain experience from anywhere while developing skills related to remote health record management.

  • Job Shadowing Programs

    • Consider arranging job shadowing experiences with EHR Administrators or health information managers. This allows you to observe daily operations, understand workplace dynamics, and ask questions in a real-world setting, enriching your knowledge about the role.

  • Capstone Projects or Practicum Placements

    • Certain educational programs may require a capstone project or practicum placement, which can function similarly to an internship. Engaging in projects that focus on evaluating EHR systems or developing user training materials will give you hands-on experience directly relevant to an EHR Administrator's responsibilities.

Engaging in these internships or practical training opportunities can significantly enhance your understanding and skills in EHR management, preparing you for a successful career in this vital healthcare field.

Electronic Health Records (EHR) Administrator Continuing Education & Professional Development (2024)

As an Electronic Health Records (EHR) Administrator, staying current with evolving technologies, regulations, and best practices is essential. Here are several avenues for continuing education and professional development that can help enhance your expertise and advance your career:

  • Certification Programs

    • Consider obtaining certifications such as the Certified Electronic Health Record Specialist (CEHRS) or the Registered Health Information Administrator (RHIA). These credentials validate your proficiency and may improve your job prospects.
    • Explore certifications from organizations like the Health Information Management Systems Society (HIMSS) or the American Health Information Management Association (AHIMA) which offer specialized training in health IT and informatics.

  • Workshops and Webinars

    • Participate in workshops related to EHR systems, data management, and health informatics. These workshops often provide hands-on experience with the latest software and tools.
    • Attend webinars focusing on regulatory changes, hospital updates, and case studies that affect EHR usage. These can be conveniently accessed from your location.

  • Conferences and Networking Events

    • Attend industry conferences such as the HIMSS Global Health Conference & Exhibition or the American Medical Informatics Association (AMIA) Annual Symposium. These events offer sessions on cutting-edge developments in EHR technology and policy.
    • Network with other professionals in your field, which can lead to mentorship opportunities and insights about emerging trends.

  • Online Courses and Degree Programs

    • Look for accredited online courses that focus on health informatics, data analytics, or health information management. Many universities offer these programs at the undergraduate and graduate levels.
    • Consider pursuing a Master’s degree in Health Informatics or a related field to deepen your knowledge and open up advanced career opportunities.

  • Professional Memberships

    • Join professional associations such as HIMSS or AHIMA. Membership often provides access to exclusive resources, including journal subscriptions, online forums, and industry reports.
    • Being part of a professional network can keep you updated on best practices and new technologies.

  • Continuing Education Units (CEUs)

    • Engage in activities that offer CEUs, which are often required to maintain certification. This may include attending workshops, completing online courses, or participating in relevant committee work.

  • Mentoring and Coaching

    • Seek mentorship from seasoned EHR Administrators. A mentor can provide guidance, insights, and advice that can help you broaden your skill set and navigate your career path.
    • Consider coaching opportunities that focus on specific areas of EHR administration, such as project management, compliance, or user training.

  • Self-Study and Research

    • Regularly read journals, articles, and publications dedicated to health information technology to keep yourself informed about the latest research and practices in the field.
    • Explore case studies and white papers that can provide insights into various EHR implementations and their impacts on healthcare delivery.

By engaging in these continuing education and professional development opportunities, you will enhance your skills, increase your professional value, and keep pace with the dynamic nature of the healthcare landscape.

What To Look For When Deciding On Campus vs Online Degree Programs for Electronic Health Records (EHR) Administrators (2024)

When considering your path as an Electronic Health Records (EHR) Administrator, you'll encounter two primary educational modalities: online programs and campus-based programs. Both options have distinct characteristics, advantages, and potential drawbacks that can influence your decision.

Online Education Programs

  • Flexible Scheduling: Online programs allow you to study at your own pace and schedule. This flexibility is ideal if you are balancing work, family, or other commitments.

  • Geographic Freedom: You can enroll in programs offered by institutions across the country without the need to relocate. This opens up a wider selection of programs that might suit your interests or career goals.

  • Technology Integration: Online programs often incorporate current digital tools and learning platforms, giving you hands-on experience with the technology you'll use in your career.

  • Self-Discipline Required: While flexibility can be an advantage, it also requires good time management and self-motivation. You will need to stay organized and committed to your studies.

  • Limited Face-to-Face Interaction: You might miss out on direct interaction with instructors and peers, which can impact networking opportunities and collaborative learning experiences.

  • Potential Perception Issues: Some employers may still have a bias towards traditional degrees. Be prepared to demonstrate your skills and knowledge during the job search process.

Campus-Based Education Programs

  • Structured Environment: Campus programs typically offer a more structured learning environment, which can be beneficial if you thrive on routine and direct supervision.

  • Access to In-Person Resources: You have direct access to faculty, academic advisors, and campus resources such as libraries and labs, which can enhance your learning experience.

  • Networking Opportunities: Attending classes in person allows for more opportunities to connect with peers, faculty, and professionals in the field, facilitating valuable networking.

  • Immediate Support: In-person interactions might provide quicker access to support from instructors, allowing for immediate feedback on assignments or clarification of concepts.

  • Campus Life Experience: If you enjoy engaging in campus activities, clubs, and events, a traditional campus program may suit you better, providing a well-rounded college experience.

  • Potential Commuting Challenges: Depending on your location, commuting to campus can add time and costs to your educational journey.

Decision Factors

When choosing between an online and campus-based program, consider the following:

  • Your learning style: Do you prefer a more self-directed approach, or do you thrive in structured environments?
  • Your schedule: Can you accommodate a fixed class schedule, or do you need more flexibility?
  • Career goals: Research your desired employers to understand their preferences regarding online versus traditional education.

By weighing these factors, you can make an informed decision that aligns with your educational needs and career aspirations as an Electronic Health Records Administrator.

Electronic Health Records (EHR) Administrator Typical Career Path (2024)

As you consider a career as an Electronic Health Records (EHR) Administrator, it’s essential to understand the typical career progression within this field. This role typically evolves through several stages, starting from entry-level positions and advancing to more senior roles. Here’s a breakdown of what you might expect:

Entry-Level Positions

  • Health Information Technician

    • Responsible for managing and organizing health information data.
    • Involves data entry, ensuring accuracy, and utilizing EHR systems.
    • May require an associate degree in health information technology or a related field.

  • EHR Support Specialist

    • Provides support to healthcare staff using the EHR system.
    • Assists in troubleshooting issues and training users on the system.
    • Often requires familiarity with EHR software and basic troubleshooting skills.

  • Medical Billing Specialist

    • Works on processing patient billing and insurance claims using EHR systems.
    • Involves understanding coding and billing practices within healthcare.
    • Relevant certifications, such as Certified Professional Coder (CPC), may be advantageous.

Mid-Level Roles

  • EHR Analyst

    • Focuses on analyzing data to improve EHR usage and functionality.
    • Works on data integrity, user training, and implementation of new features.
    • Usually requires a bachelor’s degree in health information management or a related field.

  • Health Information Manager

    • Oversees the management and protection of patient health information.
    • Responsible for compliance with regulations and improving data management practices.
    • Experience in healthcare administration and relevant certifications, such as Registered Health Information Administrator (RHIA), can be beneficial.

  • EHR Implementation Specialist

    • Responsible for the installation and optimization of EHR systems in healthcare settings.
    • Works closely with healthcare staff to ensure a smooth transition to new systems.
    • Strong project management skills and experience with EHR software are typically required.

Advanced Roles

  • EHR Director

    • Leads the strategic planning and management of EHR systems within an organization.
    • Responsible for overseeing the EHR team and ensuring compliance with standards and regulations.
    • Often requires significant experience in health information management and a master's degree or relevant certifications.

  • Chief Information Officer (CIO)

    • Oversees all information technology operations, including EHR systems.
    • Develops strategies for technology integration across the organization.
    • Advanced leadership skills and extensive experience in healthcare IT are typically necessary for this role.

  • Consultant in Health Information Technology

    • Provides expert advice to healthcare organizations on optimizing their EHR systems.
    • Assists in best practices, compliance strategies, and system enhancements.
    • Often requires extensive industry knowledge and often a combination of experience and educational qualifications.

Each step in this career path represents an opportunity for growth and specialization within the field of Electronic Health Records. Your progression will depend on your education, experience, and the skills you develop over time.

Related Fields and Alternative Career Paths to Electronic Health Records (EHR) Administrators (2024)

As you consider a career as an Electronic Health Records (EHR) Administrator, it’s insightful to explore related fields and alternative paths that can benefit from your skills and education. The knowledge and experience gained in EHR administration can lead to several promising career opportunities. Here are some relevant options:

  • Health Information Technician:

    • Similar educational background in health information management.
    • Focuses on organizing and managing health data while ensuring data privacy.
    • Often requires similar technical skills, such as familiarity with coding and database management.

  • Clinical Data Analyst:

    • Emphasizes analyzing healthcare data for research and operational improvements.
    • Requires strong analytical skills and a background in data management.
    • Can pivot from EHR administration roles focused on data accuracy and reporting.

  • Health IT Consultant:

    • Works with healthcare facilities to optimize technology use.
    • Combines knowledge of EHR systems with strategic planning and implementation.
    • Your experience in EHR systems positions you well for facilitating meaningful technology changes.

  • Clinical Informatics Specialist:

    • Bridges the gap between IT and clinical staff to improve healthcare delivery.
    • Involves leveraging EHR data to enhance patient care practices.
    • Requires a good understanding of both clinical workflows and health information systems.

  • Medical Billing and Coding Specialist:

    • Focuses on the financial aspects of healthcare, often overlapping with EHR systems.
    • Involves coding patient records for billing and insurance purposes.
    • Your background in EHR can provide a functional understanding of medical terminology and documentation.

  • Practice Manager:

    • Oversees the operations of a medical practice, including staff management and workflow optimization.
    • Knowledge of EHR can facilitate better management of patient records and improving operational efficiency.
    • Experience in an EHR role can be beneficial for understanding the necessary administrative processes.

  • Quality Assurance Analyst in Healthcare:

    • Focuses on ensuring that the EHR systems meet quality and compliance standards.
    • Involves evaluating processes, identifying errors, and making recommendations for improvement.
    • Your skills in data accuracy and detail-oriented work are highly transferable to this role.

As you plan your career trajectory, consider how your education and hands-on experience as an EHR Administrator not only prepare you for these positions but also provide a solid foundation for advancing within the broader healthcare technology landscape.

Electronic Health Records (EHR) Administrator Frequently Asked Questions (FAQs) (2024)

  • What type of education is required to become an EHR Administrator?
    Typically, you will need at least an associate degree in health information technology, health administration, or a related field. However, many employers prefer candidates with a bachelor’s degree for more advanced positions.

  • Are there specific certifications I should pursue?
    Yes, obtaining certifications such as the Registered Health Information Administrator (RHIA) or Registered Health Information Technician (RHIT) can enhance your qualifications and career prospects. Additionally, certifications specific to EHR systems, such as Epic or Cerner certifications, may also be beneficial.

  • Do I need prior experience in healthcare or IT?
    While not always required, having a background in healthcare or IT can be advantageous. Experience in roles related to health information management, data analysis, or systems administration may provide you with the necessary skills.

  • Is a master’s degree beneficial for this role?
    A master’s degree in health informatics, health administration, or a related field may be beneficial, particularly for advanced positions or roles that involve management and leadership. However, it is not always a requirement.

  • What courses should I focus on during my studies?
    You should consider courses in health information systems, coding and classification, health data management, database management, and healthcare regulations. Familiarity with EHR software and data analytics would also be helpful.

  • Are online degrees or courses considered credible?
    Yes, as long as the program is accredited by a recognized accrediting body. Online education has become widely accepted, and many reputable institutions offer online degrees in health information technology.

  • How important is continuing education in this field?
    Continuing education is essential to stay current with evolving technologies, regulations, and best practices in health information management. Many certifications require continuing education credits for renewal.

  • What skills are most important for an EHR Administrator?
    Key skills include strong analytical skills, attention to detail, proficiency in EHR software and data management systems, knowledge of healthcare regulations, and effective communication abilities.

  • Can I transition to an EHR Administrator position from another healthcare role?
    Yes, transitioning from roles such as medical coding, health information technician, or other healthcare administrative positions is quite common. Relevant experience can help you move into this role more smoothly.

Additional Resources for Electronic Health Records (EHR) Administrators (2024)

  • American Health Information Management Association (AHIMA)

    • Offers resources related to health information management, including certification programs and educational materials.
    • Website: ahima.org

  • Health Information and Management Systems Society (HIMSS)

    • A valuable resource for professionals working with healthcare information systems, providing reports, conferences, and webinars tailored for EHR administrators.
    • Website: himss.org

  • National Coordinator for Health Information Technology (ONC)

    • Provides information on health IT standards, implementation guides, and resources about EHR adoption and interoperability.
    • Website: healthit.gov

  • Certification Commission for Health Informatics and Information Management (CCHIIM)

    • You can find certification details that can enhance your career prospects as an EHR administrator.
    • Website: cchiim.org

  • Centers for Medicare & Medicaid Services (CMS)

    • Offers guidelines and requirements regarding EHR systems and participation in programs such as Meaningful Use.
    • Website: cms.gov

  • National Institute of Health (NIH) – Health Data Standards

    • Provides documentation on health data standards that are essential in the development and management of EHR systems.
    • Website: nih.gov

  • Coursera

    • An online platform offering courses related to health informatics, data management, and EHR systems from accredited universities.
    • Website: coursera.org

  • edX

    • Offers professional certification programs and courses in health informatics from leading educational institutions, perfect for skill enhancement.
    • Website: edx.org

  • LinkedIn Learning

    • Features numerous courses on EHR systems, project management, and data analysis skills advantageous for EHR administrators.
    • Website: linkedin.com/learning

  • University Programs

    • Many universities offer degree programs in health informatics or health information management that can prepare you for a career as an EHR administrator. Consider researching local institutions for their specific offerings.

  • Books

    • Look for textbooks and reference materials on health informatics and EHR systems available on platforms such as Amazon, Google Books, or your local library for in-depth knowledge.

Utilizing these resources will help you build a solid educational foundation and stay updated on trends and best practices in the Electronic Health Records field.