Administrative Data Clerk in West Virginia Career Overview

As an Administrative Data Clerk, you play an essential role in the smooth operation of various organizations. Your responsibilities primarily involve managing and organizing data, which contributes significantly to the overall efficiency and effectiveness of business processes.

Key aspects of this role include:

  • Data Management: You are responsible for entering, updating, and maintaining accurate records within databases, ensuring that information is readily accessible for other team members.

  • Documentation: Your work often involves sorting and filing important documents, which is vital for compliance and easy retrieval in the future.

  • Support Functions: By providing administrative support, you help facilitate communication between different departments, contributing to cohesive teamwork.

  • Quality Control: You monitor data integrity and perform regular audits to identify discrepancies, helping to uphold the accuracy of the information used across the organization.

  • Technology Utilization: Proficiency in various software applications and databases is essential, as you leverage technology to streamline data processing and reporting tasks.

  • Customer Interaction: Occasionally, you might assist in responding to inquiries from clients or other departments, ensuring they receive the information they need in a timely manner.

In essence, your role as an Administrative Data Clerk is integral to maintaining structured and systematic data management practices that are vital for the decision-making processes within organizations.

Administrative Data Clerk Salary in West Virginia

Annual Median: $36,790
Hourly Median: $17.69

Data sourced from Career One Stop, provided by the BLS Occupational Employment and Wage Statistics wage estimates.

Required Education To Become an Administrative Data Clerk in West Virginia

To become an Administrative Data Clerk in West Virginia, you typically need to complete specific educational programs that prepare you for the responsibilities of this role. Here are the relevant educational qualifications:

  • Administrative Assistant and Secretarial Science: This program focuses on essential office skills, including document preparation, communication, and office technology. It equips you with the competencies needed to perform administrative functions efficiently.

  • Business Administration and Management: A degree in this field provides a broader understanding of business operations, including management principles, organizational behavior, and financial aspects. This knowledge is beneficial for administrative roles that require corporate insight.

  • Office Management and Supervision: This program emphasizes leadership and organizational skills necessary for managing office environments. You will learn about workflow management, staff supervision, and effective communication within a business setting.

  • Data Entry and Microcomputer Applications: This program focuses on the technical skills involved in data entry, including proficiency with software applications. You will gain expertise in managing data, using spreadsheets, and operating various microcomputer systems.

  • General Office Occupations and Clerical Services: This course covers a wide spectrum of clerical duties that are fundamental in office settings. You will learn about office procedures, record-keeping, and customer service within an administrative context.

Completing any of these educational pathways can provide you with the necessary foundation to pursue a career as an Administrative Data Clerk.

Best Schools to become a Administrative Data Clerk in West Virginia 2024

#1Maricopa County

University of Phoenix-Arizona

Phoenix, AZ

In-State Tuition:$9,552
Out-of-State Tuition:$9,552
Admission Rate:N/A
Graduation Rate:18%
Total Enrollment:88,891
#2Merrimack County

Southern New Hampshire University

Manchester, NH

In-State Tuition:$15,000
Out-of-State Tuition:$15,000
Admission Rate:96%
Graduation Rate:41%
Total Enrollment:164,091
#3Salt Lake County

Western Governors University

Salt Lake City, UT

In-State Tuition:$7,404
Out-of-State Tuition:$7,404
Admission Rate:N/A
Graduation Rate:49%
Total Enrollment:156,935
#4El Paso County

Colorado Technical University-Colorado Springs

Colorado Springs, CO

In-State Tuition:$12,036
Out-of-State Tuition:$12,036
Admission Rate:N/A
Graduation Rate:20%
Total Enrollment:24,808
#5Maricopa County

Grand Canyon University

Phoenix, AZ

In-State Tuition:$16,407
Out-of-State Tuition:$16,407
Admission Rate:78%
Graduation Rate:45%
Total Enrollment:101,816
#6Lynchburg City

Liberty University

Lynchburg, VA

In-State Tuition:$15,467
Out-of-State Tuition:$15,467
Admission Rate:99%
Graduation Rate:66%
Total Enrollment:96,709
Administrative Data Clerk Job Description:
  • Operate data entry device, such as keyboard or photo composing perforator.
  • Duties may include verifying data and preparing materials for printing.

Administrative Data Clerk Required Skills and Competencies in West Virginia

  • Attention to Detail
    Your ability to notice discrepancies and errors is vital in maintaining accurate records. Methodical review processes and a focus on precision contribute to the integrity of data entry.

  • Data Entry Skills
    Proficiency in typing, especially with speed and accuracy, is essential. Familiarity with database management systems and software applications used for entering and managing data is important.

  • Organizational Skills
    Strong organizational capabilities help you manage and prioritize multiple tasks effectively. Keeping data and documents well-structured enhances efficiency in your workflow.

  • Technology Proficiency
    Comfortable navigating a variety of software programs, including spreadsheets, word processing tools, and specialized data management systems, is important for day-to-day operations.

  • Analytical Thinking
    Critical thinking enables you to assess data sets, recognize patterns, and identify areas for improvement in data management processes.

  • Communication Skills
    Clear communication, both written and verbal, is important for collaborating with team members and conveying data-related findings or discrepancies effectively.

  • Time Management
    The ability to manage your time efficiently allows you to meet deadlines even when faced with competing priorities.

  • Problem-Solving Skills
    Your capability to identify issues, evaluate options, and implement effective solutions enhances operational efficiency and helps maintain data integrity.

  • Confidentiality and Ethics
    A strong understanding of the importance of data privacy and confidentiality ensures that you handle sensitive information responsibly and comply with relevant regulations.

  • Adaptability
    Being open to learning new technologies and processes is crucial as the field of data management continues to evolve. Adjusting to new tools or operational methods is essential for ongoing success.

Job Duties for Administrative Data Clerks

  • Compare data with source documents, or re-enter data in verification format to detect errors.

  • Compile, sort, and verify the accuracy of data before it is entered.

  • Locate and correct data entry errors, or report them to supervisors.

Technologies and Skills Used by Administrative Data Clerks

Data base user interface and query software

  • Database software
  • Microsoft Access

Medical software

  • Electronic medical record EMR software
  • Medical procedure coding software

Word processing software

  • Google Docs
  • Microsoft Word

Basic Skills

  • Listening to others, not interrupting, and asking good questions
  • Reading work related information

Problem Solving

  • Noticing a problem and figuring out the best way to solve it

Job Market and Opportunities for Administrative Data Clerk in West Virginia

The job market for Administrative Data Clerks in West Virginia shows promising trends, characterized by consistent demand and potential for growth.

  • Demand for Administrative Data Clerks:

    • Organizations across various sectors, including healthcare, education, government, and private industry, are increasingly reliant on data management support.
    • The rise in digitalization and the need for accurate data entry and report generation contribute to the steady demand for Administrative Data Clerks.

  • Growth Potential:

    • The ongoing expansion of businesses and public institutions in West Virginia indicates a favorable environment for administrative roles.
    • As companies implement new information technologies, the necessity for skilled data clerks who can manage and interpret this information will continue to grow.
    • Entry-level positions offer a pathway for career advancement, with opportunities for professional development in data analysis and management.

  • Geographical Hotspots:

    • Metropolitan areas such as Charleston, Morgantown, and Huntington exhibit a concentration of businesses and organizations, creating a higher volume of job opportunities.
    • Additionally, the presence of educational institutions in regions like Monongalia County further boosts the demand for administrative support roles as they manage extensive data regarding students and academic performance.
    • Counties with robust healthcare systems, such as Kanawha and Raleigh, also present opportunities for Administrative Data Clerks due to the need for efficient data handling within medical facilities.

Monitoring these factors will help you gauge the landscape for Administrative Data Clerks in West Virginia, providing insights into where the best opportunities lie.

Top Related Careers to Administrative Data Clerk 2024

Data Input Specialist
Document Processing Clerk
Information Entry Technician
Digital Records Operator

Additional Resources To Help You Become an Administrative Data Clerk in West Virginia

  • Occupational Outlook Handbook – U.S. Bureau of Labor Statistics
    Explore the official job outlook, duties, salary, and education requirements for the role of the administrative data clerk.
    BLS Occupational Outlook Handbook

  • National Association of Professional Women (NAPW)
    Join a network of professional women that provides opportunities for training, resources, and networking in various administrative and clerical fields.
    NAPW Official Site

  • American Society of Administrative Professionals (ASAP)
    Gain access to professional development resources, certification programs, and industry insights tailored for administrative professionals.
    ASAP Website

  • LinkedIn Learning
    Consider enrolling in courses focused on administrative skills, data management, and technology tools relevant to the administrative data clerk role.
    LinkedIn Learning

  • West Virginia Division of Personnel
    Familiarize yourself with state job opportunities and resources for administrative professionals in West Virginia, including job listings and career fairs.
    WV Division of Personnel

  • CareerOneStop
    Find information on job prospects, wage data, and training opportunities tailored for administrative careers in West Virginia.
    CareerOneStop

  • Microsoft Learn
    Access tutorials and training on software like Excel and Access, which are essential for data management tasks relevant to the administrative data clerk role.
    Microsoft Learn

  • Indeed Career Guide
    Utilize resources for resume building, job searching, and interview tips specifically geared toward administrative roles.
    Indeed Career Guide

  • Coursera
    Explore online courses from top universities that cover topics in data management, office practices, and administrative skills that may enhance your qualifications.
    Coursera

  • Society for Human Resource Management (SHRM)
    A resource for understanding workplace practices, policies, and training that can benefit administrative clerks.
    SHRM Website

These resources will provide you with valuable information and tools to aid in your career as an Administrative Data Clerk in West Virginia.

Frequently Asked Questions (FAQs) About Administrative Data Clerk in West Virginia

  • What are the primary responsibilities of an Administrative Data Clerk?
    As an Administrative Data Clerk, you will handle various tasks that include entering, updating, and maintaining data in computer systems, managing files, and ensuring accuracy in data entry. You may also assist in generating reports and maintaining spreadsheets.

  • What qualifications do I need to become an Administrative Data Clerk?
    Typically, a high school diploma or GED is required, although some employers may prefer or require an associate degree or relevant certifications. Proficiency in computer applications, particularly spreadsheet and database software, is essential.

  • Is prior experience necessary for this role?
    While many entry-level positions do not require extensive experience, familiarity with office software and data entry may enhance your employability. Some employers may offer on-the-job training.

  • What skills are important for an Administrative Data Clerk?
    Key skills include attention to detail, strong organizational abilities, time management, data entry proficiency, and basic knowledge of computer applications. Good communication skills are also beneficial for collaborating with colleagues.

  • Where can I find job opportunities for Administrative Data Clerks in West Virginia?
    You can search for job openings on various platforms, including job boards like Indeed, Glassdoor, as well as local newspapers, and company career pages. Networking through professional organizations and attending local job fairs can also be beneficial.

  • What is the typical salary range for Administrative Data Clerks in West Virginia?
    Salary can vary based on experience, location, and employer. As of the latest data, the average annual salary for Administrative Data Clerks in West Virginia generally ranges from $28,000 to $42,000.

  • Are there opportunities for career advancement for Administrative Data Clerks?
    Yes, with experience and additional training, you may advance to positions such as administrative assistant, data analyst, or office manager. Pursuing further education and certifications can also facilitate career growth.

  • What is the work environment like for an Administrative Data Clerk?
    The work environment is typically an office setting. You will spend a significant amount of time at a desk using a computer, so a comfortable workspace and good ergonomics are important.

  • What challenges might I face in this role?
    Common challenges include managing high volumes of data, maintaining accuracy under tight deadlines, and dealing with repetitive tasks. Developing effective time management strategies can help you overcome these challenges.

  • Are there any continuing education requirements for Administrative Data Clerks?
    While there are no formal continuing education requirements, staying updated with new software, technology, and best practices in data management is advisable. Consider pursuing courses or certifications as needed.