Administrative Data Clerk in Pennsylvania Career Overview

As an Administrative Data Clerk, you play a fundamental role in the efficient operation of an organization. Your primary responsibilities revolve around managing and organizing data entry tasks that are essential for maintaining accurate information flow. Here are several key aspects of your role:

  • Data Entry and Management: You will be responsible for inputting, updating, and maintaining large volumes of data within various databases and spreadsheets, ensuring that information is accurately recorded and easily accessible.

  • Record Keeping: You play a vital part in maintaining the integrity of an organization's records, which may include customer information, financial records, or other essential documentation.

  • Collaboration with Teams: Your work often involves collaboration with different departments, facilitating the smooth exchange of information needed for day-to-day operations. This collaboration ensures that all team members have access to current data that informs their functions.

  • Supportive Role in Decision-Making: The timely and accurate data you provide supports management in making informed decisions. Your ability to track trends and generate reports contributes to strategy development and operational efficiency.

  • Compliance and Accuracy: Ensuring compliance with data protection regulations and organizational policies is a critical aspect of your job, as it safeguards sensitive information and maintains public trust.

Your contributions as an Administrative Data Clerk are integral to the overall productivity and success of the organization, making you an essential asset in today's data-driven environments.

Administrative Data Clerk Salary in Pennsylvania

Annual Median: $37,450
Hourly Median: $18.01

Data sourced from Career One Stop, provided by the BLS Occupational Employment and Wage Statistics wage estimates.

Required Education To Become an Administrative Data Clerk in Pennsylvania

To become an Administrative Data Clerk in Pennsylvania, you will typically need to complete certain educational programs or training courses that provide you with the necessary knowledge and skills. Below are the degree programs that can help you in your career path:

  • Administrative Assistant and Secretarial Science

    • This program focuses on office management, communication, and administrative skills necessary for supporting executives and managing office operations.

  • Business Administration and Management

    • Pursuing this degree will equip you with a broad understanding of business operations, management principles, and organizational behavior, which are vital for navigating an administrative role.

  • Office Management and Supervision

    • This program emphasizes supervisory skills and office management techniques, preparing you for leadership roles within administrative settings.

  • Data Entry and Microcomputer Applications

    • A focus on data entry skills and proficiency in microcomputer applications are essential components of this program, making it particularly relevant for a career that involves significant data handling.

  • General Office Occupations and Clerical Services

    • This comprehensive program offers foundational skills in various clerical tasks, preparing you for a wide range of administrative duties that you may encounter in your career.

When selecting a program, consider institutions that provide practical experiences and degree options such as certificates or associate degrees, which are beneficial for entering the workforce.

Best Schools to become a Administrative Data Clerk in Pennsylvania 2024

#1Maricopa County

University of Phoenix-Arizona

Phoenix, AZ

In-State Tuition:$9,552
Out-of-State Tuition:$9,552
Admission Rate:N/A
Graduation Rate:18%
Total Enrollment:88,891
#2Merrimack County

Southern New Hampshire University

Manchester, NH

In-State Tuition:$15,000
Out-of-State Tuition:$15,000
Admission Rate:96%
Graduation Rate:41%
Total Enrollment:164,091
#3Salt Lake County

Western Governors University

Salt Lake City, UT

In-State Tuition:$7,404
Out-of-State Tuition:$7,404
Admission Rate:N/A
Graduation Rate:49%
Total Enrollment:156,935
#4El Paso County

Colorado Technical University-Colorado Springs

Colorado Springs, CO

In-State Tuition:$12,036
Out-of-State Tuition:$12,036
Admission Rate:N/A
Graduation Rate:20%
Total Enrollment:24,808
#5Maricopa County

Grand Canyon University

Phoenix, AZ

In-State Tuition:$16,407
Out-of-State Tuition:$16,407
Admission Rate:78%
Graduation Rate:45%
Total Enrollment:101,816
#6Lynchburg City

Liberty University

Lynchburg, VA

In-State Tuition:$15,467
Out-of-State Tuition:$15,467
Admission Rate:99%
Graduation Rate:66%
Total Enrollment:96,709
Administrative Data Clerk Job Description:
  • Operate data entry device, such as keyboard or photo composing perforator.
  • Duties may include verifying data and preparing materials for printing.

Administrative Data Clerk Required Skills and Competencies in Pennsylvania

  • Attention to Detail: You must possess a keen eye for accuracy, ensuring data entries are correct and discrepancies are identified and resolved promptly.

  • Organizational Skills: You will need strong organizational abilities to manage multiple tasks and prioritize your workload effectively, which helps in maintaining an efficient work environment.

  • Technical Proficiency: Familiarity with data entry software, spreadsheets, and database management systems is essential. Proficiency in Microsoft Office Suite, particularly Excel, is often required.

  • Communication Skills: Effective verbal and written communication skills are necessary for conveying information clearly and collaborating with team members and other departments.

  • Problem-Solving Skills: You should be able to analyze data and troubleshoot issues that may arise in records management, demonstrating a proactive approach to finding solutions.

  • Time Management: The ability to manage your time efficiently is important to meet deadlines and maintain productivity in a fast-paced work setting.

  • Adaptability: Being open to learning new systems and processes will enable you to adjust to changes in technology and work requirements.

  • Confidentiality and Integrity: You must understand the importance of confidentiality in handling sensitive information and demonstrate a high level of ethical standards.

  • Data Analysis Skills: Competence in basic data analysis can enhance your ability to interpret data, generating reports and insights that contribute to organizational goals.

  • Teamwork: Collaborating with colleagues and supporting team initiatives is important for fostering a cooperative work environment.

Job Duties for Administrative Data Clerks

  • Compare data with source documents, or re-enter data in verification format to detect errors.

  • Compile, sort, and verify the accuracy of data before it is entered.

  • Locate and correct data entry errors, or report them to supervisors.

Technologies and Skills Used by Administrative Data Clerks

Data base user interface and query software

  • Database software
  • Microsoft Access

Medical software

  • Electronic medical record EMR software
  • Medical procedure coding software

Word processing software

  • Google Docs
  • Microsoft Word

Basic Skills

  • Listening to others, not interrupting, and asking good questions
  • Reading work related information

Problem Solving

  • Noticing a problem and figuring out the best way to solve it

Job Market and Opportunities for Administrative Data Clerk in Pennsylvania

  • The demand for Administrative Data Clerks remains strong as organizations across various sectors increasingly rely on data management for operational efficiency. Businesses, healthcare institutions, schools, and government agencies consistently seek individuals who can handle data entry, manage records, and maintain databases.

  • Growth potential for this role in Pennsylvania is promising. As companies look to digitize records and streamline administrative processes, the need for skilled data clerks is projected to expand. Additionally, the shift towards remote and flexible work arrangements has contributed to the accessibility of these roles, allowing you to explore opportunities beyond traditional office settings.

  • Geographical hotspots for Administrative Data Clerks in Pennsylvania include urban areas such as:

    • Philadelphia: As the largest city, it offers numerous positions in healthcare, education, and financial services.
    • Pittsburgh: Known for its growing tech sector and healthcare system, this city has a rising demand for data clerks in various organizations.
    • Allentown: This area is developing into a hub for logistics and manufacturing, driving the need for efficient data management.
    • Harrisburg: As the state capital, it provides opportunities in governmental and public administration roles that require strong data handling capabilities.

  • Many industries are pivoting towards automation and technology advancements. This transition is not likely to diminish the need for Administrative Data Clerks; instead, it will shift the focus towards adapting to new systems and software. Staying abreast of technological changes can enhance your employability in a competitive market.

  • Networking opportunities through professional organizations and local job fairs can also open doors to employment. Engaging with industry-specific associations can provide insights into job openings and developments in the administrative landscape.

By considering these factors, you can strategically position yourself in the job market for Administrative Data Clerks in Pennsylvania.

Top Related Careers to Administrative Data Clerk 2024

Data Input Specialist
Document Processing Clerk
Information Entry Technician
Digital Records Operator

Additional Resources To Help You Become an Administrative Data Clerk in Pennsylvania

  • U.S. Bureau of Labor Statistics (BLS)
    This government website offers reliable data on employment, job outlook, and salaries for administrative data clerks and related positions.
    Bureau of Labor Statistics - Office and Administrative Support Occupations

  • National Association of Administrative Professionals (NAAP)
    NAAP provides resources for professional development, networking opportunities, and continued education for administrative professionals.
    National Association of Administrative Professionals

  • International Association of Administrative Professionals (IAAP)
    IAAP offers certifications, resources for skill development, and a community for administrative professionals to connect.
    IAAP - International Association of Administrative Professionals

  • Pennsylvania Department of Labor & Industry
    Find job training programs, career services, and labor market information specific to Pennsylvania.
    Pennsylvania Department of Labor & Industry

  • CareerOneStop
    Sponsored by the U.S. Department of Labor, this site provides tools and resources for job searching, skills assessments, and career exploration.
    CareerOneStop

  • LinkedIn Learning
    A platform offering a variety of online courses that can enhance your administrative skills, including data management, office software, and communication.
    LinkedIn Learning

  • Coursera
    This platform provides access to courses from universities and organizations related to data management, office administration, and more.
    Coursera

  • Pennsylvania State System of Higher Education (PASSHE)
    A resource for finding educational programs that offer degrees, certificates, and professional development in administrative support.
    PASSHE - Pennsylvania State System of Higher Education

  • Indeed Career Guide
    Indeed offers articles and tips for job seekers specifically in the administrative field, including resume writing, interviewing, and job search strategies.
    Indeed Career Guide

  • Glassdoor
    Use this platform to read reviews of companies, find salary information, and access job listings for administrative data clerks in Pennsylvania.
    Glassdoor

Frequently Asked Questions (FAQs) About Administrative Data Clerk in Pennsylvania

  • What does an Administrative Data Clerk do?
    An Administrative Data Clerk handles various administrative tasks, primarily focused on data management. This includes entering, updating, and maintaining accurate records in databases, handling correspondence, and assisting with data reporting.

  • What skills are essential for this position?
    Key skills include attention to detail, strong organizational abilities, proficiency in Microsoft Office Suite (especially Excel), and familiarity with database management systems. Effective communication skills are also important to interact with colleagues and clients.

  • What education is required to become an Administrative Data Clerk?
    Typically, a high school diploma or equivalent is required, although some employers may prefer candidates with an associate’s degree or relevant certifications in business administration or information technology.

  • What type of experience is helpful for this career?
    Previous experience in administrative roles, data entry, or office support can be beneficial. Familiarity with office software and data management systems is also advantageous for job seekers.

  • What industries employ Administrative Data Clerks?
    Administrative Data Clerks are needed in various sectors, including healthcare, finance, education, government, and business services. Each industry may have specific requirements or software tools they prefer.

  • What is the typical salary range for an Administrative Data Clerk in Pennsylvania?
    Salaries for Administrative Data Clerks in Pennsylvania can vary based on experience, location, and industry, but typically range from $30,000 to $45,000 annually.

  • Are there opportunities for advancement in this career?
    Yes, Administrative Data Clerks can advance to roles such as Office Manager, Data Analyst, or Administrative Supervisor with additional experience and training. Continuing education and specialized certifications can further enhance career prospects.

  • What software tools should I be familiar with?
    Familiarity with Microsoft Office (particularly Excel and Access), as well as database management systems like Microsoft SQL Server or Oracle, is important. Knowledge of specialized software relevant to specific industries can also be beneficial.

  • Is there a demand for Administrative Data Clerks in Pennsylvania?
    Yes, there is a steady demand for Administrative Data Clerks in Pennsylvania, particularly in urban areas and industries that rely heavily on data management. The role is vital for supporting organizational efficiency.

  • What is the work environment like for an Administrative Data Clerk?
    Most Administrative Data Clerks work in an office setting. The work typically involves a standard 40-hour week, though some positions may require overtime during peak periods. You can expect a mix of tasks that may include desk work, collaboration with colleagues, and occasional interaction with clients or customers.