Administrative Data Clerk in California Career Overview

As an Administrative Data Clerk, you play a vital role in maintaining the efficiency and reliability of office operations. Your focus is on the management, organization, and dissemination of data, which supports both the administrative functions and decision-making processes within an organization. Here are some key aspects of this career:

  • Data Management: You handle a variety of data inputs, from updating databases to ensuring accurate records. This ensures that important information is readily accessible when needed.

  • Administrative Support: Your role often extends to supporting other administrative tasks, including scheduling appointments, managing correspondence, and assisting in project coordination. This breadth of responsibility aids in creating a well-structured workplace.

  • Quality Assurance: By verifying data accuracy and consistency, you contribute significantly to the integrity of the information used throughout the organization. Accuracy in data entry not only enhances operational efficiency but also supports compliance and reporting requirements.

  • Communication Hub: You act as a point of contact for data-related inquiries, facilitating communication between departments and ensuring that all team members have access to relevant information.

  • Technology Utilization: Proficiency in various software and information systems is integral to your job. You rely on technology to manage databases, perform data analytics, and streamline processes.

  • Problem-Solving: As issues arise within data systems, your analytical skills come into play. Identifying discrepancies and resolving data-related challenges helps maintain the flow of information.

In summary, your contributions as an Administrative Data Clerk are essential in promoting operational excellence and fostering effective communication within the organization. You ensure that information is not only accurate but also effectively managed, allowing the organization to function smoothly and make informed decisions.

Administrative Data Clerk Salary in California

Annual Median: $46,660
Hourly Median: $22.43

Data sourced from Career One Stop, provided by the BLS Occupational Employment and Wage Statistics wage estimates.

Required Education To Become an Administrative Data Clerk in California

To pursue a career as an Administrative Data Clerk in California, you typically need to meet certain educational qualifications and training requirements. Below are the relevant college degree programs that can prepare you for this role:

  • Administrative Assistant and Secretarial Science: This program focuses on developing skills in office management, communication, and computer applications. It covers topics such as business writing, record keeping, and the use of office technology.

  • Business Administration and Management: A degree in this field provides a strong foundation in the principles of business operations, finance, and management practices. Students acquire knowledge in organizational behavior, decision-making processes, and business communications.

  • Office Management and Supervision: This program emphasizes management techniques specifically for office environments. It includes training in supervising staff, organizing workflows, and implementing office systems, preparing you for roles that require oversight of administrative operations.

  • Data Entry and Microcomputer Applications: This degree focuses on the technical skills needed for data entry tasks and the use of microcomputers in business settings. It includes instruction on software applications, data management, and efficient keyboard techniques.

  • General Office Occupations and Clerical Services: This program is designed to prepare students for various clerical tasks and functions within an office. It includes training in general office procedures, customer service, and basic computer applications needed in a clerical environment.

These educational paths provide you with the necessary knowledge and practical skills to excel as an Administrative Data Clerk.

Best Schools to become a Administrative Data Clerk in California 2024

#1Maricopa County

University of Phoenix-Arizona

Phoenix, AZ

In-State Tuition:$9,552
Out-of-State Tuition:$9,552
Admission Rate:N/A
Graduation Rate:18%
Total Enrollment:88,891
#2Merrimack County

Southern New Hampshire University

Manchester, NH

In-State Tuition:$15,000
Out-of-State Tuition:$15,000
Admission Rate:96%
Graduation Rate:41%
Total Enrollment:164,091
#3Salt Lake County

Western Governors University

Salt Lake City, UT

In-State Tuition:$7,404
Out-of-State Tuition:$7,404
Admission Rate:N/A
Graduation Rate:49%
Total Enrollment:156,935
#4El Paso County

Colorado Technical University-Colorado Springs

Colorado Springs, CO

In-State Tuition:$12,036
Out-of-State Tuition:$12,036
Admission Rate:N/A
Graduation Rate:20%
Total Enrollment:24,808
#5Maricopa County

Grand Canyon University

Phoenix, AZ

In-State Tuition:$16,407
Out-of-State Tuition:$16,407
Admission Rate:78%
Graduation Rate:45%
Total Enrollment:101,816
#6Lynchburg City

Liberty University

Lynchburg, VA

In-State Tuition:$15,467
Out-of-State Tuition:$15,467
Admission Rate:99%
Graduation Rate:66%
Total Enrollment:96,709
Administrative Data Clerk Job Description:
  • Operate data entry device, such as keyboard or photo composing perforator.
  • Duties may include verifying data and preparing materials for printing.

Administrative Data Clerk Required Skills and Competencies in California

  • Data Entry Proficiency: You must have a high degree of accuracy and speed in entering data into systems, ensuring that information is captured correctly and efficiently.

  • Attention to Detail: Precision is essential in your role. You need to meticulously check data for errors and inconsistencies to maintain the integrity of the information.

  • Organizational Skills: Effective organization allows you to manage multiple tasks and deadlines simultaneously. You should be able to categorize and file information systematically.

  • Technical Skills: Proficiency in various software applications, including spreadsheet programs (e.g., Microsoft Excel) and database management systems, is necessary for data management and analysis.

  • Communication Skills: You should be able to clearly convey information, both verbally and in writing, as you may need to interact with colleagues and clients to gather or discuss data.

  • Analytical Thinking: The ability to analyze and interpret data is important. You should be able to identify trends and discrepancies and draw conclusions based on your findings.

  • Time Management: You will need to prioritize tasks effectively to meet deadlines and manage a workload that can change frequently.

  • Problem-Solving Skills: You should be adept at identifying issues related to data management and implementing timely solutions.

  • Confidentiality: Understanding the importance of maintaining confidentiality when handling sensitive information is vital for trust and compliance with regulations.

  • Customer Service Orientation: Having a customer-centric approach helps you assist internal and external stakeholders effectively, addressing their inquiries related to data or administrative tasks.

Job Duties for Administrative Data Clerks

  • Compare data with source documents, or re-enter data in verification format to detect errors.

  • Compile, sort, and verify the accuracy of data before it is entered.

  • Locate and correct data entry errors, or report them to supervisors.

Technologies and Skills Used by Administrative Data Clerks

Data base user interface and query software

  • Database software
  • Microsoft Access

Medical software

  • Electronic medical record EMR software
  • Medical procedure coding software

Word processing software

  • Google Docs
  • Microsoft Word

Basic Skills

  • Listening to others, not interrupting, and asking good questions
  • Reading work related information

Problem Solving

  • Noticing a problem and figuring out the best way to solve it

Job Market and Opportunities for Administrative Data Clerk in California

The job market for Administrative Data Clerks in California is currently robust, reflecting a growing need for professionals in various sectors. Here are some key aspects of the market:

  • Demand: The demand for Administrative Data Clerks is on the rise, particularly as businesses continue to adopt data-driven decision-making processes. Organizations across healthcare, finance, education, and technology require skilled clerks to manage and maintain their data systems efficiently.

  • Growth Potential: The position of Administrative Data Clerk is expected to see consistent growth in the coming years. As companies strive for improved productivity and better data management practices, your role will become increasingly vital. The evolution of data analytics and information technology underscores the importance of clerical roles that focus on data management.

  • Geographical Hotspots: Specific areas in California present particularly promising opportunities for Administrative Data Clerks:

    • Los Angeles: Home to a wide array of industries, including entertainment, healthcare, and manufacturing, Los Angeles offers numerous job openings for clerical positions.
    • San Francisco Bay Area: Renowned for its tech industry, the Bay Area has a strong demand for clerical positions, especially within startups and established tech firms.
    • San Diego: This region is seeing growth in life sciences and telecommunications, leading to increased job opportunities for data clerks.
    • Sacramento: As the state capital, Sacramento is a hub for government and administrative functions, providing additional roles for clerical professionals.

  • Sector-Specific Opportunities:

    • Healthcare: With the continuous expansion of healthcare services, there is a demand for clerical staff to handle patient data.
    • Finance: The financial sector is also actively seeking Administrative Data Clerks to support operational and data management roles.
    • Education: Schools and universities are on the lookout for clerks to manage student and administrative records.

  • Remote Work Flexibility: The pandemic has accelerated the adoption of remote work in many sectors. As an Administrative Data Clerk, you might find more opportunities that allow you to work from home, broadening your job search beyond geographical limitations.

By exploring these facets of the job market, you can better position yourself to take advantage of the opportunities available in California.

Top Related Careers to Administrative Data Clerk 2024

Data Input Specialist
Document Processing Clerk
Information Entry Technician
Digital Records Operator

Additional Resources To Help You Become an Administrative Data Clerk in California

  • California Department of Industrial Relations
    Find information about job standards, labor laws, and employment resources in California.
    California Department of Industrial Relations

  • U.S. Bureau of Labor Statistics (BLS)
    Access national and regional data on employment, wages, and job outlook for administrative support roles, including data clerks.
    U.S. Bureau of Labor Statistics

  • National Association of Professionals (NAP)
    A resource for networking and professional development for various administrative professionals. They offer webinars, training, and certification programs.
    National Association of Professionals

  • California Workforce Development Board
    Explore resources for job seekers, including labor market information and training programs in California.
    California Workforce Development Board

  • Data Management Association (DAMA)
    Join DAMA to enhance your data management skills. Offers training programs, resources, and certifications that are beneficial for data clerks.
    Data Management Association

  • LinkedIn Learning
    A platform with numerous online courses related to administrative skills, data entry, and office software. You can improve your technical skills and enhance your qualifications.
    LinkedIn Learning

  • Coursera
    Find courses offered by universities on topics such as data entry, database management, and administrative support that can help you to expand your knowledge base.
    Coursera

  • Administrative Professionals Network
    This network provides resources, articles, and forums for administrative professionals to share knowledge and support each other in their careers.
    Administrative Professionals Network

  • American Association of Professional Administrative Specialists (AAPAS)
    Explore membership benefits that include access to resources, networking events, and certification for administrative professionals.
    AAPAS

By utilizing these resources, you can effectively enhance your skills and advance your career as an Administrative Data Clerk in California.

Frequently Asked Questions (FAQs) About Administrative Data Clerk in California

  • What are the primary responsibilities of an Administrative Data Clerk?
    As an Administrative Data Clerk, your main tasks include entering and managing data, maintaining accurate records, conducting audits, and ensuring data integrity. You may also be responsible for generating reports and assisting with administrative tasks as needed.

  • What qualifications do I need to become an Administrative Data Clerk in California?
    Typically, you will need a high school diploma or equivalent. Some positions may require an associate degree or coursework in data management or related fields. Proficiency in computer applications, particularly Microsoft Office and database systems, is essential.

  • Is it necessary to have prior experience in data entry to apply for this role?
    While prior experience can be beneficial, many entry-level positions are available, and employers often provide on-the-job training. Demonstrating strong attention to detail and familiarity with computer systems can enhance your candidacy.

  • What skills are essential for success as an Administrative Data Clerk?
    Important skills include:

    • Attention to detail
    • Strong organizational abilities
    • Proficiency in computer and data management software
    • Effective communication skills
    • Time management and the ability to prioritize tasks

  • What is the typical salary range for Administrative Data Clerks in California?
    Salaries can vary based on location, experience, and the specific employer. As of data from 2023, the average salary typically ranges from $35,000 to $55,000 per year.

  • Are there opportunities for advancement within this career path?
    Yes, with experience and additional training, you can advance to more specialized roles such as Data Analyst or Administrative Coordinator. Pursuing certifications in data management can also enhance your career prospects.

  • Can I work remotely as an Administrative Data Clerk?
    Remote work opportunities do exist, especially in organizations that prioritize digital operations. However, this may vary by employer, and positions may require on-site work depending on the specific duties and company policies.

  • What software or tools should I be familiar with?
    Proficiency in Microsoft Excel, Word, and other Office applications is crucial. Familiarity with database management systems (like Access or SQL) and other data entry software can also be advantageous.

  • What is the job outlook for Administrative Data Clerks in California?
    The demand for administrative support roles, including Data Clerks, is expected to grow due to the increasing need for data management in various industries. This growth may lead to more job opportunities in the coming years.

  • How can I improve my chances of getting hired as an Administrative Data Clerk?
    To enhance your employability, consider taking relevant courses in data management or administration, gaining experience through internships, and developing your computer skills. Networking and seeking recommendations can also be beneficial.