Administrative Data Clerk in Montana Career Overview

As an Administrative Data Clerk, your role plays a vital part in the seamless operation of various organizations. You will be responsible for maintaining, organizing, and processing data to support business objectives. Your contributions ensure that accurate information is readily available, facilitating informed decision-making across departments.

Key responsibilities include:

  • Entering and updating data in databases and management systems.
  • Ensuring the integrity and confidentiality of data.
  • Conducting data audits and verifying information accuracy.
  • Generating reports and summaries to assist in administrative tasks.
  • Collaborating with team members and stakeholders to prioritize data needs.

Your work as an Administrative Data Clerk is essential for managing the vast amounts of information that businesses rely on to function efficiently. By ensuring that data is organized and accessible, you help maintain operational workflows and enhance productivity. The role often serves as a foundational support system within various industries, making it a significant position in the administrative landscape.

Administrative Data Clerk Salary in Montana

Annual Median: $37,760
Hourly Median: $18.15

Data sourced from Career One Stop, provided by the BLS Occupational Employment and Wage Statistics wage estimates.

Required Education To Become an Administrative Data Clerk in Montana

To become an Administrative Data Clerk in Montana, you typically need a combination of relevant education and training. The following college degree programs are beneficial:

  • Administrative Assistant and Secretarial Science

    • This program equips you with skills in administrative procedures, office technology, and basic business operations.

  • Business Administration and Management

    • A degree in this area provides a comprehensive understanding of business principles, which is useful for various administrative tasks.

  • Office Management and Supervision

    • This program focuses on managing office environments, personnel management, and efficient operation of administrative functions.

  • Data Entry and Microcomputer Applications

    • Training in this field prepares you to utilize software applications and enhance your data entry skills effectively.

  • General Office Occupations and Clerical Services

    • This program covers a broad range of clerical skills and office operations, providing a solid foundation for administrative roles.

Possessing a diploma or degree in any of these educational programs will significantly enhance your qualifications for a position as an Administrative Data Clerk.

Best Schools to become a Administrative Data Clerk in Montana 2024

#1Maricopa County

University of Phoenix-Arizona

Phoenix, AZ

In-State Tuition:$9,552
Out-of-State Tuition:$9,552
Admission Rate:N/A
Graduation Rate:18%
Total Enrollment:88,891
#2Merrimack County

Southern New Hampshire University

Manchester, NH

In-State Tuition:$15,000
Out-of-State Tuition:$15,000
Admission Rate:96%
Graduation Rate:41%
Total Enrollment:164,091
#3Salt Lake County

Western Governors University

Salt Lake City, UT

In-State Tuition:$7,404
Out-of-State Tuition:$7,404
Admission Rate:N/A
Graduation Rate:49%
Total Enrollment:156,935
#4El Paso County

Colorado Technical University-Colorado Springs

Colorado Springs, CO

In-State Tuition:$12,036
Out-of-State Tuition:$12,036
Admission Rate:N/A
Graduation Rate:20%
Total Enrollment:24,808
#5Maricopa County

Grand Canyon University

Phoenix, AZ

In-State Tuition:$16,407
Out-of-State Tuition:$16,407
Admission Rate:78%
Graduation Rate:45%
Total Enrollment:101,816
#6Lynchburg City

Liberty University

Lynchburg, VA

In-State Tuition:$15,467
Out-of-State Tuition:$15,467
Admission Rate:99%
Graduation Rate:66%
Total Enrollment:96,709
Administrative Data Clerk Job Description:
  • Operate data entry device, such as keyboard or photo composing perforator.
  • Duties may include verifying data and preparing materials for printing.

Administrative Data Clerk Required Skills and Competencies in Montana

  • Attention to Detail: You must possess a keen eye for detail to ensure accuracy in data entry and management. This skill is vital to minimize errors and maintain data integrity.

  • Organizational Skills: You will benefit from strong organizational abilities to effectively manage multiple tasks, prioritize responsibilities, and maintain orderly records.

  • Technical Proficiency: Familiarity with data management software and office applications (e.g., Microsoft Excel, Access, and database systems) is essential for efficient data entry and analysis.

  • Communication Skills: Effective verbal and written communication abilities are important for interacting with colleagues and clients, as well as for documenting procedures and reporting issues.

  • Problem-Solving Skills: You should be capable of identifying issues related to data management and finding effective solutions to resolve them efficiently.

  • Time Management: You need the ability to manage your time effectively to meet deadlines while ensuring the quality of work remains high.

  • Analytical Skills: Strong analytical abilities allow you to interpret data, identify trends, and provide insights that can support decision-making processes.

  • Data Confidentiality: Understanding the importance of data privacy and possessing the skills to handle sensitive information securely is critical in this role.

  • Adaptability: You should be open to learning new software and processes as technology and organizational needs evolve.

  • Team Collaboration: The ability to work collaboratively with colleagues across departments is essential for ensuring effective data management and achieving organizational goals.

Job Duties for Administrative Data Clerks

  • Compare data with source documents, or re-enter data in verification format to detect errors.

  • Compile, sort, and verify the accuracy of data before it is entered.

  • Locate and correct data entry errors, or report them to supervisors.

Technologies and Skills Used by Administrative Data Clerks

Data base user interface and query software

  • Database software
  • Microsoft Access

Medical software

  • Electronic medical record EMR software
  • Medical procedure coding software

Word processing software

  • Google Docs
  • Microsoft Word

Basic Skills

  • Listening to others, not interrupting, and asking good questions
  • Reading work related information

Problem Solving

  • Noticing a problem and figuring out the best way to solve it

Job Market and Opportunities for Administrative Data Clerk in Montana

The job market for Administrative Data Clerks in Montana is currently supportive, with various factors influencing demand and growth potential in this field. Here’s an overview of what you can expect:

  • Demand for Administrative Data Clerks: The need for Administrative Data Clerks remains strong, particularly as organizations across sectors seek to improve their data management capabilities. The growth of technology and the increase in data usage have made these roles vital in maintaining efficient operations.

  • Growth Potential:

    • The employment outlook for Administrative Data Clerks is positive, with many businesses investing in technology that requires skilled clerical support.
    • The trend towards digital record-keeping and data analysis enhances job prospects, as companies will need personnel to manage these resources effectively.
    • Potential for advancement exists, as many clerks eventually move into more specialized roles or supervisory positions, expanding their responsibilities and influence within organizations.

  • Geographical Hotspots in Montana:

    • Billings: As the largest city in Montana, Billings offers a robust job market with numerous employers in healthcare, education, and finance sectors requiring data clerks.
    • Missoula: Known for its university and various industries, Missoula is another city with opportunities in administrative roles, particularly within educational and non-profit organizations.
    • Great Falls: The presence of military bases and other large employers contributes to job openings in administrative support roles.
    • Bozeman: As a rapidly growing area due to its tech and tourism sectors, Bozeman attracts many businesses looking for administrative support, offering numerous job opportunities.

As you navigate the job market, consider these factors and locations to align your job search efforts with areas of growth and demand in Montana.

Top Related Careers to Administrative Data Clerk 2024

Data Input Specialist
Document Processing Clerk
Information Entry Technician
Digital Records Operator

Additional Resources To Help You Become an Administrative Data Clerk in Montana

  • Montana Department of Labor and Industry
    Access labor market information, job resources, and training opportunities specific to Montana.
    Montana Department of Labor and Industry

  • American Association of Administrative Professionals (AAAP)
    Join a professional organization that offers resources for administrative professionals, including certification programs, webinars, and networking opportunities.
    AAAP

  • National Association of Professional Women (NAPW)
    A network for professional women that provides resources, mentoring, and professional development opportunities.
    NAPW

  • International Association of Administrative Professionals (IAAP)
    A membership association offering continuing education, certification, and professional development for administrative professionals.
    IAAP

  • LinkedIn Learning
    Access a variety of online courses related to administrative skills, data management, and office software programs that are essential for an Administrative Data Clerk.
    LinkedIn Learning

  • Coursera
    Gain knowledge through online courses from leading universities in areas such as data management, business administration, and software applications relevant to the role.
    Coursera

  • Office Dynamics International
    Offers training and resources specifically for administrative professionals, including articles, webinars, and certification programs.
    Office Dynamics

  • Montana State University
    Explore educational programs, workshops, and course offerings that can enhance your skills as an Administrative Data Clerk.
    Montana State University

  • Skillshare
    A platform with a variety of classes that focus on administrative skills, software tools, and data management techniques.
    Skillshare

  • Indeed Career Guide
    Provides articles and resources about developing your career as an Administrative Data Clerk, including tips for job searching and career advancement.
    Indeed Career Guide

Utilizing these resources can enhance your knowledge and support your career growth as an Administrative Data Clerk in Montana.

Frequently Asked Questions (FAQs) About Administrative Data Clerk in Montana

  • What does an Administrative Data Clerk do?
    An Administrative Data Clerk is responsible for managing and organizing data within an office environment. This includes entering, updating, and maintaining data in various databases, generating reports, and ensuring data accuracy and confidentiality.

  • What skills are required for this role?
    Key skills include:

    • Proficiency in data entry and spreadsheet software (such as Microsoft Excel)
    • Attention to detail to ensure data accuracy
    • Strong organizational abilities to manage multiple tasks
    • Effective communication skills, both written and verbal
    • Basic understanding of office equipment and administrative procedures.

  • What education qualifications are needed?
    A high school diploma or equivalent is typically required for entry-level positions. Some employers may prefer candidates with postsecondary education or vocational training in office administration or a related field.

  • Is prior experience necessary for this position?
    While some positions may require previous experience in data entry or administrative roles, many entry-level opportunities are available to individuals with minimal experience, particularly if they possess the required skills.

  • What software programs should I be familiar with?
    Familiarity with Microsoft Office Suite (especially Excel and Word) is essential. Knowledge of database management systems and office management software can also be beneficial.

  • What is the typical salary for an Administrative Data Clerk in Montana?
    Salaries vary based on location, level of experience, and specific job requirements. As of the latest data, the average salary for an Administrative Data Clerk in Montana ranges from approximately $30,000 to $45,000 per year.

  • What career advancement opportunities are available?
    Administrative Data Clerks can advance to positions such as Office Manager, Administrative Assistant, or Data Analyst. Gaining additional certifications or skills in database management or project management can facilitate career growth.

  • What is the work environment like for this role?
    Most Administrative Data Clerks work in a standard office environment. The work involves routine tasks, which can be performed independently or as part of a team. A focus on detail and the ability to manage time effectively are important in this setting.

  • Are there remote working opportunities for Administrative Data Clerks?
    Yes, there are remote opportunities available, especially for organizations that have shifted to hybrid or fully remote work models. However, the availability of remote positions may vary by employer.

  • How can I prepare for a job interview for this position?
    Prepare by researching the organization, practicing common interview questions, and demonstrating your proficiency with relevant software. Bring a copy of your resume and be prepared to provide examples of how your skills align with the job requirements.