Shipment Billing Coordinator in South Carolina Career Overview

As a Shipment Billing Coordinator, you play a vital role in the logistics and supply chain industry, specifically in managing the billing processes associated with shipments. This position involves a range of responsibilities that ensure the accurate and timely processing of invoices and shipping documentation, which are essential for maintaining financial efficiency within a company.

Key aspects of your job may include:

  • Bill Generation: You generate comprehensive invoices based on shipment details, ensuring all necessary charges are accurately reflected.
  • Data Management: Maintaining detailed records of shipments and billing data is central to your role, allowing for easy access and reference for both clients and internal stakeholders.
  • Coordination with Teams: You work closely with various departments, including shipping, sales, and customer service, to gather information required for billing and resolve any discrepancies.
  • Client Interaction: Communicating with clients regarding billing inquiries and providing necessary documentation is part of your responsibility, ensuring client satisfaction and timely payments.
  • Compliance Oversight: You ensure that billing processes adhere to company policies and legal regulations, mitigating risks associated with non-compliance.
  • Problem Resolution: Identifying and resolving billing issues promptly is essential to maintaining smooth operations and preventing revenue loss.

In essence, your role significantly contributes to the financial integrity of the shipping process, impacting both company revenue and customer relations. Your attention to detail and organization directly influence the smooth operation of logistics and the overall efficiency of supply chain management.

Shipment Billing Coordinator Salary in South Carolina

Annual Median: $41,270
Hourly Median: $19.84

Data sourced from Career One Stop, provided by the BLS Occupational Employment and Wage Statistics wage estimates.

Required Education To Become a Shipment Billing Coordinator in South Carolina

To become a Shipment Billing Coordinator, you will typically need a combination of relevant education and training. Here are the specific college degree programs that will benefit you in this career path:

  • Accounting: A degree in accounting provides you with the fundamental knowledge of financial principles, taxation, and financial reporting, which are essential for managing billing processes effectively.

  • Business Administration and Management: This program offers a broad understanding of business operations, organizational behavior, and strategic planning. It prepares you for roles that require overseeing billing and shipping operations within a company.

  • Business Administration: This degree emphasizes essential business concepts, financial management, and administrative skills that are directly applicable to the coordination of shipment billing.

  • Business Operations Support and Secretarial Services: This specialized program focuses on administrative techniques and operational support skills, equipping you with the necessary tools for effective communication and coordination in a billing environment.

  • Logistics: A degree in logistics offers specific insights into supply chain management, transportation, and inventory control. Understanding these elements is crucial for ensuring accurate and timely billing related to shipments.

Pursuing any of these educational paths will provide you with the knowledge and foundational skills required to excel as a Shipment Billing Coordinator.

Best Schools to become a Shipment Billing Coordinator in South Carolina 2024

#1Maricopa County

University of Phoenix-Arizona

Phoenix, AZ

In-State Tuition:$9,552
Out-of-State Tuition:$9,552
Admission Rate:N/A
Graduation Rate:18%
Total Enrollment:88,891
#2Merrimack County

Southern New Hampshire University

Manchester, NH

In-State Tuition:$15,000
Out-of-State Tuition:$15,000
Admission Rate:96%
Graduation Rate:41%
Total Enrollment:164,091
#3Salt Lake County

Western Governors University

Salt Lake City, UT

In-State Tuition:$7,404
Out-of-State Tuition:$7,404
Admission Rate:N/A
Graduation Rate:49%
Total Enrollment:156,935
#4El Paso County

Colorado Technical University-Colorado Springs

Colorado Springs, CO

In-State Tuition:$12,036
Out-of-State Tuition:$12,036
Admission Rate:N/A
Graduation Rate:20%
Total Enrollment:24,808
#5Maricopa County

Grand Canyon University

Phoenix, AZ

In-State Tuition:$16,407
Out-of-State Tuition:$16,407
Admission Rate:78%
Graduation Rate:45%
Total Enrollment:101,816
#6Lynchburg City

Liberty University

Lynchburg, VA

In-State Tuition:$15,467
Out-of-State Tuition:$15,467
Admission Rate:99%
Graduation Rate:66%
Total Enrollment:96,709
Shipment Billing Coordinator Job Description:
  • Compile, compute, and record billing, accounting, statistical, and other numerical data for billing purposes.
  • Prepare billing invoices for services rendered or for delivery or shipment of goods.

Shipment Billing Coordinator Required Skills and Competencies in South Carolina

  • Attention to Detail: You must meticulously review billing documents, shipping orders, and invoices to identify errors or discrepancies.

  • Analytical Skills: You should be adept at analyzing data and financial information to ensure accuracy and resolve billing issues efficiently.

  • Technical Proficiency: Familiarity with billing software, warehouse management systems, and Microsoft Office Suite, particularly Excel for data management and analysis, is essential.

  • Communication Skills: Strong verbal and written communication abilities are vital, as you will interact with customers, vendors, and internal teams to clarify billing inquiries and resolve disputes.

  • Organizational Skills: Effective multitasking and the ability to prioritize competing deadlines will help you manage workloads efficiently.

  • Problem-Solving Skills: You must be capable of identifying issues in shipping and billing processes and implementing practical solutions quickly.

  • Time Management: You need to manage your time effectively to meet deadlines for invoicing and reporting while maintaining accuracy.

  • Customer Service Orientation: A customer-focused mindset is key, as you will often address client inquiries and concerns regarding billing matters.

  • Team Collaboration: Collaborating with logistics, accounting, and operations teams is important to ensure cohesive and accurate billing processes.

  • Regulatory Knowledge: Understanding relevant regulations and compliance standards related to shipping and billing will contribute to successful roles in this position.

Job Duties for Shipment Billing Coordinators

  • Prepare itemized statements, bills, or invoices and record amounts due for items purchased or services rendered.

  • Resolve discrepancies in accounting records.

  • Verify accuracy of billing data and revise any errors.

Technologies and Skills Used by Shipment Billing Coordinators

Accounting software

  • Intuit QuickBooks
  • Sage 50 Accounting

Medical software

  • Epic Systems
  • MEDITECH software

Presentation software

  • Microsoft PowerPoint

Basic Skills

  • Reading work related information
  • Using math to solve problems

Problem Solving

  • Noticing a problem and figuring out the best way to solve it

Job Market and Opportunities for Shipment Billing Coordinator in South Carolina

The job market for Shipment Billing Coordinators in South Carolina presents a range of opportunities, driven by the increasing complexity of supply chains and the growth of e-commerce. Here’s a closer look at the current landscape:

  • Demand: There is a steady demand for Shipment Billing Coordinators as companies seek to streamline their billing processes and improve accuracy in shipping and logistics operations. This demand is particularly pronounced in industries such as retail, manufacturing, and logistics services.

  • Growth Potential: The logistics and transportation sector in South Carolina is experiencing significant growth, with many businesses investing in infrastructure and technology. This trend contributes to the need for skilled professionals who can manage billing and ensure that all shipping transactions are processed efficiently. As companies expand their operations, the role of Shipment Billing Coordinators is becoming more integral to maintaining financial accuracy and operational efficiency.

  • Geographical Hotspots:

    • Charleston: As a major port city, Charleston is a hub for shipping and logistics companies. Its strategic location makes it an ideal place for businesses engaged in international trade, leading to a high demand for billing coordinators.
    • Greenville: Known for its burgeoning manufacturing sector, Greenville is home to many companies requiring complex logistics solutions, thereby creating job opportunities in shipment billing.
    • Columbia: The state capital has a diverse economy that includes retail and logistics. Growing businesses in Columbia contribute to the need for reliable billing coordination.
    • Florence: With its strategic position along significant transportation routes, Florence has seen an increase in logistics operations, further elevating the need for Shipment Billing Coordinators.

In summary, the job market for Shipment Billing Coordinators in South Carolina is robust, with strong demand and growth potential in key urban areas. As businesses continue to evolve and expand, the opportunities in this field are likely to increase, offering a promising career path for those interested in logistics and billing operations.

Top Related Careers to Shipment Billing Coordinator 2024

Invoice Processor
Freight Billing Specialist
Service Charge Analyst
Delivery Invoice Clerk

Additional Resources To Help You Become a Shipment Billing Coordinator in South Carolina

  • Bureau of Labor Statistics (BLS)
    Explore the latest statistics on job outlook, wages, and job responsibilities for Billing Coordinators and similar roles.
    BLS - Billing and Posting Clerks

  • American Society of Administrative Professionals (ASAP)
    Access professional development resources, training programs, and networking opportunities tailored to administrative professionals, including those focused on billing and finance.
    ASAP - American Society of Administrative Professionals

  • National Association of Professional Women (NAPW)
    A network providing members with resources for career advancement, including workshops and mentorship opportunities suitable for women in billing and finance sectors.
    NAPW - National Association of Professional Women

  • Institute of Management Accountants (IMA)
    Offers certifications and resources to enhance your financial management skills, which can benefit your career in shipment billing coordination.
    IMA - Institute of Management Accountants

  • American Management Association (AMA)
    Provides training programs and workshops on various business skills, including finance and billing practices that can be beneficial for shipment billing coordinators.
    AMA - American Management Association

  • Coursera
    Find online courses related to finance, billing, and logistics operations from top universities and institutions, which can help you improve your skills.
    Coursera - Online Courses

  • LinkedIn Learning
    Offers a variety of courses in billing, accounting software, and communication skills that are essential for Shipment Billing Coordinators.
    LinkedIn Learning

  • American Institute of Professional Bookkeepers (AIPB)
    Provides certification programs and resources for bookkeepers that can enhance your knowledge of billing processes and accounting.
    AIPB - American Institute of Professional Bookkeepers

  • Local Community Colleges in South Carolina
    Many community colleges offer courses in accounting, office management, and logistics that can enhance your qualifications. Check their websites for specific course offerings.
    Examples include:

  • SC Department of Employment and Workforce
    Provides information on job availability, training programs, and workforce resources in South Carolina, which can assist you in finding roles related to shipment billing coordination.
    SCDEW - SC Department of Employment and Workforce

Frequently Asked Questions (FAQs) About Shipment Billing Coordinator in South Carolina

  • What are the primary responsibilities of a Shipment Billing Coordinator?
    Your primary responsibilities include processing invoices for shipping services, ensuring accuracy in billing, resolving discrepancies, and maintaining thorough records of shipments and payments. You may also communicate with carriers and clients regarding billing issues.

  • What qualifications do I need to become a Shipment Billing Coordinator?
    Typically, a high school diploma or equivalent is required, although obtaining an Associate’s degree in business, accounting, or logistics can enhance your prospects. Familiarity with billing software and a basic understanding of shipping procedures are also beneficial.

  • What skills are important for a Shipment Billing Coordinator?
    Key skills include attention to detail, strong organizational abilities, effective communication, and proficiency in accounting software. Analytical skills are also important for resolving discrepancies and ensuring accuracy.

  • Is prior experience necessary for this role?
    While prior experience in billing, accounting, or logistics can be helpful, it is not always necessary. Many employers provide on-the-job training. Even experience in customer service can be advantageous as it helps develop communication skills.

  • What is the typical salary range for a Shipment Billing Coordinator in South Carolina?
    Salaries can vary based on experience, company size, and location within the state. Generally, you can expect a salary range of $35,000 to $55,000 per year.

  • What career advancement opportunities are available for Shipment Billing Coordinators?
    With experience, you may advance to roles such as Billing Supervisor, Operations Manager, or Logistics Coordinator. Further education or certifications in logistics and supply chain management can enhance your career trajectory.

  • What software or tools should I be familiar with?
    You should be familiar with billing and accounting software such as QuickBooks, as well as spreadsheets and data management tools like Microsoft Excel. Familiarity with transportation management systems (TMS) can also be advantageous.

  • How can I prepare for a job interview for this position?
    Prepare by understanding the company’s shipping processes and familiarize yourself with common billing practices in the industry. Be ready to discuss your attention to detail, problem-solving skills, and any relevant experiences or scenarios from your past roles.

  • Are there certification programs that can enhance my qualifications?
    Yes, obtaining a certification such as the Certified Billing and Coding Specialist (CBCS) can improve your qualifications. Additionally, certifications in logistics or supply chain management may also be beneficial.

  • What is the work environment like for a Shipment Billing Coordinator?
    You can expect to work in an office setting, either within a shipping company, logistics firm, or corporate office with a shipping department. The role often involves regular hours, but some flexibility may be required during peak shipping times.