Shipment Billing Coordinator in Maine Career Overview
As a Shipment Billing Coordinator, you play a vital role in the logistics and transportation industry. Your responsibilities revolve around managing the billing processes associated with shipments, ensuring accuracy in invoicing, and facilitating smooth financial transactions between various stakeholders.
Key aspects of your role include:
- Invoice Management: You handle the preparation and issuance of invoices for shipped goods, ensuring that all charges are accurate and comply with contractual agreements.
- Customer Relations: By maintaining effective communication with clients, you address any billing inquiries and discrepancies, fostering trust and satisfaction.
- Data Entry and Verification: You are responsible for inputting shipment and billing data into systems, verifying that all information is correct to avoid financial inaccuracies.
- Collaboration: Working closely with shipping, logistics, and finance teams enables you to resolve any billing issues swiftly and maintain the company’s operational flow.
- Compliance: You ensure that all billing practices align with industry standards and regulations, reducing the risk of costly errors.
Your role as a Shipment Billing Coordinator is key in maintaining the financial health of the organization and supporting overall logistics operations. Your expertise ensures that shipments are processed correctly and that clients are accurately billed, which is essential for the business’s success.
Shipment Billing Coordinator Salary in Maine
Data sourced from Career One Stop, provided by the BLS Occupational Employment and Wage Statistics wage estimates.
Required Education To Become a Shipment Billing Coordinator in Maine
To become a Shipment Billing Coordinator, you should consider pursuing one of the following educational qualifications:
Associate Degree in Accounting
- This program focuses on fundamental accounting principles, financial statements, budgeting, and tax preparation, equipping you with essential knowledge for managing billing and invoicing.
Bachelor’s Degree in Business Administration and Management
- A comprehensive program covering various aspects of business management, finance, and organizational behavior, preparing you for administrative roles in shipment billing.
Bachelor’s Degree in Business Administration
- This degree provides a broad understanding of business principles, including finance, marketing, and operations management, which can be beneficial in a shipment billing context.
Associate Degree in Business Operations Support and Secretarial Services
- This program emphasizes administrative skills, including office management, communication, and documentation, which are vital for coordinating billing procedures.
Bachelor’s Degree in Logistics
- Focused on supply chain management, this program addresses the movement of goods and services, enabling you to understand the logistical aspects of billing and coordination within the shipment process.
While these programs are beneficial, internship opportunities or relevant work experience in billing or logistics can further enhance your qualifications in this field.
Best Schools to become a Shipment Billing Coordinator in Maine 2024
University of Phoenix-Arizona
Southern New Hampshire University
Western Governors University
Colorado Technical University-Colorado Springs
Grand Canyon University
Liberty University
- Compile, compute, and record billing, accounting, statistical, and other numerical data for billing purposes.
- Prepare billing invoices for services rendered or for delivery or shipment of goods.
Shipment Billing Coordinator Required Skills and Competencies in Maine
Attention to Detail: You must meticulously verify shipping information, invoicing details, and ensure accuracy in all financial records to prevent billing errors.
Analytical Skills: You will analyze shipping data and billing discrepancies to identify patterns and resolve issues effectively, which requires strong problem-solving abilities.
Communication Skills: Effective verbal and written communication is essential for coordinating with various departments, negotiating with shipping companies, and understanding client inquiries.
Organizational Skills: You need to manage multiple billing accounts and tasks simultaneously, which necessitates strong organizational capabilities to prioritize and streamline processes.
Technical Proficiency: Familiarity with billing software, spreadsheets, and database management systems is essential. You should be able to navigate these tools efficiently to track shipments and billing transactions.
Mathematical Aptitude: Comfort with numbers is important for calculating shipping costs, handling invoices, and managing financial records accurately.
Customer Service Orientation: A strong focus on customer service will help you handle inquiries and resolve issues promptly. Being able to empathize with clients while providing solutions is key.
Time Management Skills: You will often work under tight deadlines, making it important to manage your time efficiently to ensure that all billing processes are completed promptly.
Team Collaboration: You will frequently work within a team environment, requiring the ability to collaborate effectively with colleagues from various departments, such as logistics, finance, and customer service.
Adaptability: The shipping and logistics field can be unpredictable; you should be able to adapt to changes in procedures, regulations, and technology with ease.
Knowledge of Shipping Regulations: Understanding transportation laws and regulations, including compliance standards, is vital for successful billing practices.
By honing these skills and competencies, you will enhance your effectiveness and contribute significantly to your role as a Shipment Billing Coordinator.
Job Duties for Shipment Billing Coordinators
Prepare itemized statements, bills, or invoices and record amounts due for items purchased or services rendered.
Resolve discrepancies in accounting records.
Verify accuracy of billing data and revise any errors.
Accounting software
- Intuit QuickBooks
- Sage 50 Accounting
Medical software
- Epic Systems
- MEDITECH software
Presentation software
- Microsoft PowerPoint
Basic Skills
- Reading work related information
- Using math to solve problems
Problem Solving
- Noticing a problem and figuring out the best way to solve it
Job Market and Opportunities for Shipment Billing Coordinator in Maine
The demand for Shipment Billing Coordinators in Maine is on the rise, driven by the growth of e-commerce and the increasing complexity of logistics and supply chain management. Companies are seeking professionals who can ensure accurate invoicing and facilitate smooth operations.
Growth potential in this field is strong, particularly as businesses expand their online presence and enhance their distribution networks. The need for effective billing and account management is becoming essential for maintaining profitability and customer satisfaction.
Geographical hotspots for Shipment Billing Coordinator roles in Maine include:
- Portland: As the largest city, it serves as a hub for shipping and logistics companies. The port facilities contribute to a vibrant shipping industry.
- Bangor: With an emerging logistics sector, Bangor is attracting companies that require skilled billing coordinators to manage their shipping operations.
- Auburn: The proximity to major highways and transportation routes makes Auburn an attractive location for businesses involved in freight and shipping, increasing opportunities in the billing coordinator role.
Networking within the industry and leveraging local job boards can enhance your job search. Many companies in Maine are looking for individuals with specific experience in shipping and logistics, providing a pathway for career advancement.
Additionally, regional economic growth initiatives and support for small to mid-sized businesses may further increase job openings. These businesses often require versatile professionals who can adapt to the evolving needs of shipment billing and customer service.
Keep an eye on both large corporations and smaller enterprises in the state, as they are all part of the thriving job market for Shipment Billing Coordinators. The diversity of the industry landscape in Maine offers a variety of opportunities for different preferences and career goals.
Top Related Careers to Shipment Billing Coordinator 2024
Additional Resources To Help You Become a Shipment Billing Coordinator in Maine
American Society of Transportation and Logistics (ASTL)
Explore certifications, training resources, and networking opportunities.
Website: www.astl.orgNational Customs Brokers & Forwarders Association of America (NCBFAA)
Offers educational programs and resources supporting logistical and shipping professionals.
Website: www.ncbfaa.orgTransportation Intermediaries Association (TIA)
Provides resources, advocacy, and certification programs related to freight brokerage, which are valuable for shipment billing coordinators.
Website: www.tianet.orgCouncil of Supply Chain Management Professionals (CSCMP)
Offers industry insights, research articles, and a wide range of resources for supply chain professionals.
Website: www.cscmp.orgInstitute of Supply Management (ISM)
Offers education, certification, and resources pertaining to supply chain management, which includes billing and logistics functions.
Website: www.ismworld.orgLogistics Management Magazine
A publication that provides articles and insights on shipping and logistics trends, which can enhance your knowledge.
Website: www.logisticsmgmt.comFreightWaves
A news and information hub focusing on freight and logistics with features that can keep you updated on industry trends and practices.
Website: www.freightwaves.comMaine Department of Labor
Provides resources and information about local job opportunities, industry trends, and workforce development in shipping and logistics.
Website: www.maine.gov/laborCoursera
Offers online courses on supply chain management and logistics. This can be beneficial for enhancing your skills relevant to shipment billing.
Website: www.coursera.orgLinkedIn Learning
Provides video tutorials and courses on relevant software and skills for shipment billing coordination.
Website: www.linkedin.com/learningU.S. Customs and Border Protection
Offers information on regulations and practices for international shipping, which are essential for understanding billing processes.
Website: www.cbp.gov
Frequently Asked Questions (FAQs) About Shipment Billing Coordinator in Maine
What does a Shipment Billing Coordinator do?
A Shipment Billing Coordinator manages and processes billing related to shipments, ensuring that invoices are accurate and sent to clients promptly. Your responsibilities may include verifying shipping details, calculating costs, and resolving billing discrepancies.What qualifications do I need to become a Shipment Billing Coordinator?
Typically, a high school diploma is required, although an associate’s degree in business, finance, or a related field can be beneficial. Familiarity with billing software and strong organizational skills are also important.What skills are essential for a Shipment Billing Coordinator?
Key skills include attention to detail, proficiency in data entry, strong analytical abilities, effective communication skills, and knowledge of billing software or ERP systems. Additionally, problem-solving and time management skills are crucial.Is prior experience necessary for this role?
While some entry-level positions may not require previous experience, employers often prefer candidates with a background in billing, accounts receivable, or supply chain management. Internships or relevant coursework can provide valuable experience.What industries typically employ Shipment Billing Coordinators?
Shipment Billing Coordinators are commonly found in logistics, transportation, warehousing, manufacturing, and retail industries. Any company that handles shipping and invoicing is likely to require this role.What is the typical salary range for a Shipment Billing Coordinator in Maine?
Salaries can vary based on experience, company size, and location. On average, a Shipment Billing Coordinator in Maine can expect to earn between $40,000 and $60,000 annually.Are there opportunities for advancement in this career?
Yes, with experience and demonstrated performance, you may advance to positions such as Billing Manager, Accounts Receivable Supervisor, or even roles in financial analysis or management.What software skills are beneficial for a Shipment Billing Coordinator?
Familiarity with billing and accounting software like QuickBooks, Microsoft Excel for data analysis, and any specific ERP systems used by the company can greatly enhance your effectiveness in this role.What are the typical working hours for this position?
Most Shipment Billing Coordinators work standard business hours, Monday through Friday. However, overtime may be required during busy periods or month-end closing.What challenges might I face in this role?
Common challenges include managing tight deadlines, handling billing discrepancies, and maintaining accuracy under pressure. Developing organizational strategies can help you manage these tasks effectively.Is remote work an option for Shipment Billing Coordinators?
Remote work opportunities vary by company. While some logistics firms may require on-site presence, others may offer flexible or fully remote options, especially if they use cloud-based billing systems.