Shipment Billing Coordinator in Louisiana Career Overview

As a Shipment Billing Coordinator, you play a vital role in the logistics and supply chain industry. Your primary responsibility involves managing the billing processes associated with shipping and freight services. This role ensures that billing is accurate and timely, contributing to the overall efficiency and profitability of the organization.

Key aspects of the Shipment Billing Coordinator role include:

  • Invoice Generation: You are responsible for creating and issuing invoices to clients based on agreed terms and shipping contracts. This ensures that all services provided are accurately reflected and billed.

  • Auditing Shipments: You verify shipping documents and records to ensure all charges align with the contracts and agreements made with customers. This attention to detail helps maintain financial integrity.

  • Account Reconciliation: You assist in reconciling accounts to resolve discrepancies, ensuring that both the company’s financial records and client accounts are maintained accurately.

  • Customer Communication: You serve as a point of contact for clients regarding billing inquiries. Providing clear communication helps resolve issues and enhances client satisfaction.

  • Collaboration with Departments: Working closely with other departments such as shipping, sales, and finance, you facilitate a seamless flow of information, which is essential for effective billing operations.

  • Compliance with Regulations: You ensure compliance with industry regulations and company policies related to billing practices, which mitigates potential legal issues and reinforces ethical standards.

In summary, a Shipment Billing Coordinator is integral to maintaining the financial stability of shipping operations, ensuring that all processes from invoicing to account reconciliation are performed accurately and efficiently.

Shipment Billing Coordinator Salary in Louisiana

Annual Median: $37,430
Hourly Median: $17.99

Data sourced from Career One Stop, provided by the BLS Occupational Employment and Wage Statistics wage estimates.

Required Education To Become a Shipment Billing Coordinator in Louisiana

To become a Shipment Billing Coordinator, the following educational qualifications and training are typically required:

  • Associate’s or Bachelor's Degree: Most employers prefer candidates with at least an associate's degree in a relevant field. A bachelor's degree may enhance your prospects.

  • Relevant Degree Programs:

    • Accounting: Provides essential knowledge in financial management, invoicing, and billing processes.
    • Business Administration and Management: Offers a broad understanding of business operations, necessary for effective coordination and management of shipments.
    • Business Administration: Focuses on financial principles, organizational strategies, and operational efficiencies relevant to shipping and billing.
    • Business Operations Support and Secretarial Services: Supplies skills in administrative support, communication, and organization, crucial for managing shipping documents and records.
    • Logistics: Specializes in supply chain management, transportation, and inventory control, providing a strong foundation for understanding logistics operations and billing related to shipments.

  • Certification: While not mandatory, obtaining certifications in accounting software or logistics management can be advantageous.

Ensuring that you have the appropriate educational background in one of the specified areas will prepare you for a role as a Shipment Billing Coordinator. Further training through internships or on-the-job experiences can also be beneficial as you enter this field.

Best Schools to become a Shipment Billing Coordinator in Louisiana 2024

#1Maricopa County

University of Phoenix-Arizona

Phoenix, AZ

In-State Tuition:$9,552
Out-of-State Tuition:$9,552
Admission Rate:N/A
Graduation Rate:18%
Total Enrollment:88,891
#2Merrimack County

Southern New Hampshire University

Manchester, NH

In-State Tuition:$15,000
Out-of-State Tuition:$15,000
Admission Rate:96%
Graduation Rate:41%
Total Enrollment:164,091
#3Salt Lake County

Western Governors University

Salt Lake City, UT

In-State Tuition:$7,404
Out-of-State Tuition:$7,404
Admission Rate:N/A
Graduation Rate:49%
Total Enrollment:156,935
#4El Paso County

Colorado Technical University-Colorado Springs

Colorado Springs, CO

In-State Tuition:$12,036
Out-of-State Tuition:$12,036
Admission Rate:N/A
Graduation Rate:20%
Total Enrollment:24,808
#5Maricopa County

Grand Canyon University

Phoenix, AZ

In-State Tuition:$16,407
Out-of-State Tuition:$16,407
Admission Rate:78%
Graduation Rate:45%
Total Enrollment:101,816
#6Lynchburg City

Liberty University

Lynchburg, VA

In-State Tuition:$15,467
Out-of-State Tuition:$15,467
Admission Rate:99%
Graduation Rate:66%
Total Enrollment:96,709
Shipment Billing Coordinator Job Description:
  • Compile, compute, and record billing, accounting, statistical, and other numerical data for billing purposes.
  • Prepare billing invoices for services rendered or for delivery or shipment of goods.

Shipment Billing Coordinator Required Skills and Competencies in Louisiana

  • Attention to Detail: You must possess a keen eye for detail to ensure that all billing information is accurate and compliant with standard practices. Errors in billing can lead to financial discrepancies and customer dissatisfaction.

  • Organizational Skills: Effective organization is essential for managing multiple accounts, records, and transactions. You should be able to prioritize tasks and manage your time efficiently to meet deadlines.

  • Analytical Skills: You will need strong analytical skills to evaluate billing information, identify discrepancies, and make necessary adjustments. Being able to analyze data and draw conclusions enhances your ability to solve complex issues.

  • Communication Skills: Clear and effective communication is vital for coordinating with various internal departments and interacting with clients. You should be able to convey information succinctly and listen to others.

  • Technical Proficiency: Familiarity with billing software, spreadsheets, and databases is necessary. You should be comfortable using technology to process and analyze billing data.

  • Problem-Solving Abilities: You should possess strong problem-solving skills to address billing issues as they arise. Being proactive in identifying potential challenges is important.

  • Understanding of Logistics and Shipping Processes: A solid understanding of shipping and logistics operations will help you navigate the complexities of shipment billing, ensuring accurate and timely billing practices.

  • Customer Service Orientation: You need to maintain a customer-focused mindset, ensuring that inquiries and concerns are addressed promptly and effectively. This helps maintain positive relationships with clients.

  • Team Collaboration: The ability to work collaboratively with team members and other departments is essential. You should be able to share insights, offer support, and work towards common goals.

  • Adaptability: Shipping and billing processes can change frequently. You should be flexible and open to adopting new practices or technologies as needed to enhance efficiency.

Job Duties for Shipment Billing Coordinators

  • Prepare itemized statements, bills, or invoices and record amounts due for items purchased or services rendered.

  • Resolve discrepancies in accounting records.

  • Verify accuracy of billing data and revise any errors.

Technologies and Skills Used by Shipment Billing Coordinators

Accounting software

  • Intuit QuickBooks
  • Sage 50 Accounting

Medical software

  • Epic Systems
  • MEDITECH software

Presentation software

  • Microsoft PowerPoint

Basic Skills

  • Reading work related information
  • Using math to solve problems

Problem Solving

  • Noticing a problem and figuring out the best way to solve it

Job Market and Opportunities for Shipment Billing Coordinator in Louisiana

  • The job market for Shipment Billing Coordinators in Louisiana is currently favorable, reflecting a steady demand for professionals who can effectively manage billing processes related to shipping and transportation.

  • Growth potential within this field is promising. The increasing complexity of logistics and supply chain management, driven by e-commerce and a more globalized market, is leading more organizations to seek skilled coordinators to ensure accurate and timely billing.

  • Key industries employing Shipment Billing Coordinators in Louisiana include:

    • Shipping and Logistics: Major shipping companies and logistics firms are located in Louisiana, particularly in areas with significant port access, such as New Orleans.
    • Manufacturing: With various manufacturing plants in the state, these companies require billing coordinators to handle shipping costs related to produced goods.
    • Retail and E-commerce: As online shopping continues to rise, retail businesses and fulfillment centers need professionals to manage and oversee their shipping invoices.

  • Geographical hotspots for opportunities include:

    • New Orleans: As a major port city, there is a concentration of logistics and shipping firms that require shipment billing coordinators.
    • Baton Rouge: The capital area hosts various industries, including chemical manufacturing and distribution, which generate demand for billing coordination.
    • Lafayette: This area is known for its retail and services sector growth, providing additional avenues for employment.

  • Regional economic development initiatives are encouraging the growth of the logistics sector in Louisiana, further enhancing the job prospects for Shipment Billing Coordinators.

  • Employers often look for candidates who have experience in invoice management and a solid understanding of shipping processes, providing a pathway for those interested in progressing their careers in this field.

Top Related Careers to Shipment Billing Coordinator 2024

Invoice Processor
Freight Billing Specialist
Service Charge Analyst
Delivery Invoice Clerk

Additional Resources To Help You Become a Shipment Billing Coordinator in Louisiana

  • American Society of Transportation and Logistics (ASTL)
    Explore resources, courses, and certifications relevant to transportation and logistics professionals.
    ASTL Website

  • International Society of Logistics (SOLE)
    An organization focused on the education and professional development of logistics workers. Provides useful publications and networking opportunities.
    SOLE Website

  • Council of Supply Chain Management Professionals (CSCMP)
    This organization offers various resources, including research papers and industry insights directly related to supply chain and logistics management.
    CSCMP Website

  • Freight and Transportation Services (FTS)
    A valuable source for keeping abreast of current trends and best practices in the shipping and freight industries.
    FTS Website

  • Logistics Management Magazine
    This site offers articles, news, and case studies intended to support logistics and transportation professionals with industry updates.
    Logistics Management

  • Bureau of Labor Statistics (BLS) - Occupational Outlook Handbook
    Gain insights into job outlook, wage statistics, and working conditions for shipment billing coordinators and related positions.
    BLS Occupational Outlook Handbook

  • LinkedIn Learning
    Access courses on billing, shipping, logistics, and related software tools to enhance your skills and prepare for advancement in your career.
    LinkedIn Learning

  • American Logistics Association (ALA)
    Provides resources tailored to logistics professionals, including industry events and networking opportunities.
    ALA Website

  • TradeWinds
    Offers industry news and analysis for those involved in international shipping and logistics, with a focus on commercial and business updates.
    TradeWinds

  • Online Job Boards
    Utilize platforms such as Indeed, Glassdoor, and LinkedIn to find job opportunities, company reviews, and salary information for shipment billing coordinators.

  • Local Community Colleges and Universities
    Consider checking out local institutions such as Louisiana State University (LSU) or community colleges for certified courses in logistics, supply chain management, and business administration.

Each of these resources will help you build a solid foundation for a successful career as a Shipment Billing Coordinator and keep you updated on industry trends and best practices.

Frequently Asked Questions (FAQs) About Shipment Billing Coordinator in Louisiana

  • What does a Shipment Billing Coordinator do?
    A Shipment Billing Coordinator is responsible for managing the billing process for shipments. This includes preparing invoices, ensuring accuracy in charges, and resolving discrepancies between shipment documents and billing.

  • What skills are essential for a Shipment Billing Coordinator?
    Key skills include attention to detail, strong organizational abilities, proficiency in billing software, and effective communication skills, both written and verbal. Understanding logistics and transportation regulations is also beneficial.

  • What education is required for this role?
    A high school diploma is typically required, but many employers prefer candidates with an associate degree in business, accounting, or a related field. Relevant experience in billing or logistics can enhance your qualifications.

  • What is the typical salary for a Shipment Billing Coordinator in Louisiana?
    Salaries can vary based on experience, location, and the employing company. On average, a Shipment Billing Coordinator in Louisiana can expect to earn between $35,000 and $55,000 annually.

  • What are the career advancement opportunities for a Shipment Billing Coordinator?
    Advancement can lead to roles such as Billing Manager, Accounts Receivable Supervisor, or Logistics Coordinator. Further education or certifications in accounting or supply chain management can support career growth.

  • What software is commonly used in this position?
    Shipment Billing Coordinators frequently use billing software such as QuickBooks, SAP, or specialized freight management systems. Proficiency in Microsoft Excel for data analysis and reporting is also important.

  • Is experience in the logistics industry necessary?
    While not always required, experience in the logistics or shipping industry can be advantageous. Familiarity with industry practices and regulations can enhance your effectiveness in the role.

  • What are the common challenges faced in this position?
    Challenges may include handling billing discrepancies, maintaining accuracy under tight deadlines, and keeping current with changes in shipping regulations or company policies.

  • Can a Shipment Billing Coordinator work remotely?
    Many companies offer flexible work arrangements, including remote positions. However, this can depend on the company's policies and the nature of the work involved.

  • What personal attributes are important for success in this career?
    Attributes such as integrity, problem-solving abilities, and the capacity to work under pressure are valuable for a Shipment Billing Coordinator. Strong interpersonal skills are also necessary for collaborating with other departments.