Shipment Billing Coordinator in California Career Overview

As a Shipment Billing Coordinator, you play a vital role in the logistics and supply chain industry. Your responsibilities encompass several key functions that ensure the smooth flow of shipments and accurate billing processes.

  • You are primarily responsible for coordinating billing operations related to shipments, ensuring that invoices are generated promptly and accurately reflecting services rendered.
  • Your role involves collaborating with various departments, including transportation, warehouse management, and customer service, to gather necessary information for accurate billing.
  • By maintaining meticulous records of shipments and transactions, you help in minimizing discrepancies and ensuring that all financial documentation is in compliance with company policies and legal regulations.
  • You also analyze billing data and recommend improvements to streamline processes, which can enhance efficiency and reduce delays in revenue collection.
  • Effective communication is a fundamental part of your job as you may need to interact with customers, addressing any billing inquiries or issues that arise.
  • Your work supports cash flow management for the organization, making your role essential to its financial health and operational effectiveness.

Overall, the position of Shipment Billing Coordinator contributes significantly to the operational integrity of shipping and logistics companies, allowing them to maintain efficiency and customer satisfaction within a competitive marketplace.

Shipment Billing Coordinator Salary in California

Annual Median: $50,320
Hourly Median: $24.19

Data sourced from Career One Stop, provided by the BLS Occupational Employment and Wage Statistics wage estimates.

Required Education To Become a Shipment Billing Coordinator in California

To become a Shipment Billing Coordinator, you typically need a specific educational background and training. Consider pursuing the following college degree programs:

  • Accounting: A degree in accounting provides knowledge in financial record-keeping, reporting, and analysis, which is vital for managing billing processes effectively.

  • Business Administration and Management: This program offers a broad understanding of business operations, preparing you for the management aspects of shipment billing.

  • Business Administration: Similar to Business Administration and Management, this degree focuses on the fundamentals of business practices, with an emphasis on financial principles relevant to billing.

  • Business Operations Support and Secretarial Services: This degree covers administrative skills and business operations, equipping you with the knowledge needed to handle shipment-related documentation and communication.

  • Logistics: A degree in logistics focuses on the supply chain management and transport of goods, providing specialized knowledge on the logistics processes that affect billing.

In addition to formal education, some positions may require additional certification or training specific to billing software and systems used in the industry.

Best Schools to become a Shipment Billing Coordinator in California 2024

#1Maricopa County

University of Phoenix-Arizona

Phoenix, AZ

In-State Tuition:$9,552
Out-of-State Tuition:$9,552
Admission Rate:N/A
Graduation Rate:18%
Total Enrollment:88,891
#2Merrimack County

Southern New Hampshire University

Manchester, NH

In-State Tuition:$15,000
Out-of-State Tuition:$15,000
Admission Rate:96%
Graduation Rate:41%
Total Enrollment:164,091
#3Salt Lake County

Western Governors University

Salt Lake City, UT

In-State Tuition:$7,404
Out-of-State Tuition:$7,404
Admission Rate:N/A
Graduation Rate:49%
Total Enrollment:156,935
#4El Paso County

Colorado Technical University-Colorado Springs

Colorado Springs, CO

In-State Tuition:$12,036
Out-of-State Tuition:$12,036
Admission Rate:N/A
Graduation Rate:20%
Total Enrollment:24,808
#5Maricopa County

Grand Canyon University

Phoenix, AZ

In-State Tuition:$16,407
Out-of-State Tuition:$16,407
Admission Rate:78%
Graduation Rate:45%
Total Enrollment:101,816
#6Lynchburg City

Liberty University

Lynchburg, VA

In-State Tuition:$15,467
Out-of-State Tuition:$15,467
Admission Rate:99%
Graduation Rate:66%
Total Enrollment:96,709
Shipment Billing Coordinator Job Description:
  • Compile, compute, and record billing, accounting, statistical, and other numerical data for billing purposes.
  • Prepare billing invoices for services rendered or for delivery or shipment of goods.

Shipment Billing Coordinator Required Skills and Competencies in California

  • Attention to Detail: You must possess a strong ability to identify discrepancies and ensure that all billing information is accurate and complete.

  • Analytical Skills: You need to analyze shipping data and billing records efficiently to resolve any issues and optimize billing processes.

  • Technical Proficiency: Familiarity with shipping and billing software, as well as spreadsheet applications such as Microsoft Excel, is essential to manage and process information effectively.

  • Communication Skills: Strong written and verbal communication skills are necessary to interact with clients, carriers, and internal teams to clarify billing inquiries and resolve disputes.

  • Time Management: You should demonstrate excellent time management skills to prioritize tasks and meet deadlines, especially during peak shipping periods.

  • Problem-Solving Skills: The ability to approach issues logically and come up with effective solutions is vital when addressing billing inquiries or discrepancies.

  • Customer Service Orientation: A focus on providing exceptional service to clients is essential, as you will often be their point of contact for billing-related questions or concerns.

  • Organizational Skills: Strong organizational capabilities will help you keep track of multiple shipments and their corresponding billing details.

  • Knowledge of Shipping Regulations: Understanding freight classifications, tariffs, and shipping regulations can enhance your effectiveness in managing shipment billing processes.

  • Team Collaboration: The ability to work collaboratively with other departments, such as logistics and accounts receivable, is critical for streamlining operations and improving overall efficiency.

Job Duties for Shipment Billing Coordinators

  • Prepare itemized statements, bills, or invoices and record amounts due for items purchased or services rendered.

  • Resolve discrepancies in accounting records.

  • Verify accuracy of billing data and revise any errors.

Technologies and Skills Used by Shipment Billing Coordinators

Accounting software

  • Intuit QuickBooks
  • Sage 50 Accounting

Medical software

  • Epic Systems
  • MEDITECH software

Presentation software

  • Microsoft PowerPoint

Basic Skills

  • Reading work related information
  • Using math to solve problems

Problem Solving

  • Noticing a problem and figuring out the best way to solve it

Job Market and Opportunities for Shipment Billing Coordinator in California

The landscape for Shipment Billing Coordinators in California is characterized by a steady demand, reflecting ongoing trends within logistics and supply chain management. As businesses continue to engage in cross-border trade and e-commerce expands, the need for skilled professionals in shipment billing is growing. Here are some key aspects to consider:

  • Demand: The demand for Shipment Billing Coordinators has increased as companies seek to enhance accuracy in billing processes to minimize revenue losses due to errors. This is particularly relevant with heightened customer expectations for transparency in shipping and handling costs.

  • Growth Potential: The growth potential for this role remains robust. Organizations prioritize seamless logistics operations, and as performance metrics and efficiency standards evolve, there will likely be sustained demand for skilled coordinators who can manage and optimize billing systems.

  • Geographical Hotspots:

    • Los Angeles: As a major port city, Los Angeles serves as a hub for shipping and freight-forwarding companies, leading to numerous job opportunities in this field.
    • San Francisco Bay Area: Known for its startup culture and tech-driven logistics solutions, the Bay Area is experiencing an uptick in demand for shipment billing coordinators, particularly within tech companies that frequently manage shipping operations.
    • San Diego: With its proximity to the U.S.-Mexico border and significant military logistics operations, San Diego presents additional opportunities in shipment billing and logistics coordination.
    • Fresno: As a center for agriculture and distribution, Fresno has emerging needs for shipment billing coordinators to support the logistics involved in transporting agricultural products.

  • Industry Segments: Various industries actively seek Shipment Billing Coordinators, including:

    • E-commerce
    • Manufacturing
    • Wholesale and Retail
    • Transportation and Logistics

Understanding these dynamics can help you navigate the job market effectively and identify opportunities that align with your career goals.

Top Related Careers to Shipment Billing Coordinator 2024

Invoice Processor
Freight Billing Specialist
Service Charge Analyst
Delivery Invoice Clerk

Additional Resources To Help You Become a Shipment Billing Coordinator in California

  • Occupational Outlook Handbook (OOH)
    This resource provided by the U.S. Bureau of Labor Statistics offers insights into various occupations, including salary information, job outlook, and educational requirements.
    Visit OOH

  • California Employment Development Department (EDD)
    The EDD provides vital statistics about job markets, resources for job seekers, and information on career pathways in California.
    Visit EDD

  • American Society of Transportation and Logistics (ASTL)
    This organization is dedicated to advancing the profession of transportation and logistics through continuing education and networking opportunities.
    Visit ASTL

  • Council of Supply Chain Management Professionals (CSCMP)
    CSCMP is a professional association focusing on supply chain management and logistics. Membership can provide access to industry insights and professional development courses.
    Visit CSCMP

  • Institute for Supply Management (ISM)
    ISM offers training, certification, and community resources for professionals in supply chain and logistics, which can be beneficial for Shipment Billing Coordinators.
    Visit ISM

  • LinkedIn Learning
    Explore a variety of courses focused on billing, invoicing, and logistics management that can enhance your skills as a Shipment Billing Coordinator.
    Visit LinkedIn Learning

  • American Logistics Association (ALA)
    ALA focuses on enhancing the logistics and supply chain industry and can provide valuable networking opportunities and industry insights.
    Visit ALA

  • Freightwaves
    This website offers news and educational resources focusing on logistics and freight movements, useful for staying current in the industry.
    Visit Freightwaves

  • Professional Certification Programs
    Consider obtaining professional certifications such as the Certified Supply Chain Professional (CSCP) from APICS or the Certified in Production and Inventory Management (CPIM) to enhance your credentials.
    Visit APICS

  • California State University – Logistics and Supply Chain Management Programs
    Several CSU campuses offer degree and certification programs in Logistics and Supply Chain Management that can provide a solid foundation for your career.
    Visit CSU Programs

Utilizing these resources will support your career growth and deepen your understanding of the key aspects related to your role as a Shipment Billing Coordinator.

Frequently Asked Questions (FAQs) About Shipment Billing Coordinator in California

  • What are the primary responsibilities of a Shipment Billing Coordinator?
    As a Shipment Billing Coordinator, you are responsible for preparing, processing, and tracking billing documents associated with shipments. This includes verifying shipment details, inputting data into billing systems, resolving discrepancies, and ensuring timely invoicing to customers.

  • What qualifications are typically required for this role?
    Most Shipment Billing Coordinator positions require a high school diploma or equivalent. However, an associate's or bachelor’s degree in business administration, logistics, or a related field can be advantageous. Experience in billing, accounting, or logistics is also beneficial.

  • What skills are essential for a Shipment Billing Coordinator?
    Key skills include strong attention to detail, effective communication, proficiency in billing software and spreadsheets, basic accounting knowledge, and problem-solving abilities. Familiarity with logistics and shipping processes is also helpful.

  • Is prior experience in logistics or billing necessary?
    While not always required, prior experience in logistics, shipping, or billing can significantly enhance your qualifications and make you a more competitive candidate. Employers often prefer applicants who have a solid understanding of shipping operations and billing procedures.

  • What software or technology should I be familiar with?
    Familiarity with enterprise resource planning (ERP) systems, billing software, and spreadsheet applications like Microsoft Excel is highly beneficial. Knowledge of transportation management systems (TMS) can also be an asset.

  • What is the typical salary range for a Shipment Billing Coordinator in California?
    As of October 2023, the salary range for a Shipment Billing Coordinator in California typically varies between $45,000 and $65,000 per year, depending on experience, location, and company size.

  • What career advancement opportunities exist for a Shipment Billing Coordinator?
    With experience, you may advance to roles such as Billing Manager, Logistics Coordinator, or Operations Manager. Continuing education and obtaining certifications in logistics or supply chain management can also help in career progression.

  • Are there any certifications that can enhance my qualifications?
    Certifications such as Certified Billing and Coding Specialist (CBCS) or those related to logistics and supply chain management, like the Certified Supply Chain Professional (CSCP), can enhance your qualifications and marketability.

  • What are the working conditions like for a Shipment Billing Coordinator?
    The role typically involves an office environment with standard working hours. Some positions may require occasional overtime during peak shipping times or busy periods.

  • How important is teamwork in this role?
    Teamwork is essential as you will often collaborate with other departments, such as logistics, customer service, and finance, to ensure accurate billing and resolve any issues that arise.

  • What should I include in my resume when applying for this position?
    Your resume should highlight relevant experience in billing, accounting, or logistics, along with skills in attention to detail and proficiency with software programs. Quantifiable achievements related to billing accuracy or efficiency improvements can also set you apart from other candidates.