Digital Records Coordinator in New York Career Overview

As a Digital Records Coordinator, you play a vital role in the management and preservation of digital records within your organization. Your responsibilities encompass a range of tasks that ensure the effective organization, storage, and retrieval of digital information.

  • You oversee the input and maintenance of electronic records, ensuring they are accurate and reliable.
  • The role involves evaluating current digital record systems, identifying areas for improvement, and implementing efficient solutions.
  • You work closely with various departments to understand their information needs and help in developing best practices for digital record-keeping.
  • Ensuring compliance with legal and regulatory standards for data management forms a critical part of your duties.
  • You also participate in training staff on proper record-keeping procedures and the use of technology tools designed for effective digital management.

In an increasingly digital world, your position contributes significantly to organizational efficiency, data security, and the overall integrity of record-keeping practices. The skills and decisions you bring to this role resonate throughout the organization, directly affecting its operations, compliance, and long-term success.

Digital Records Coordinator Salary in New York

Annual Median: $102,910
Hourly Median: $49.47

Data sourced from Career One Stop, provided by the BLS Occupational Employment and Wage Statistics wage estimates.

Required Education To Become a Digital Records Coordinator in New York

To become a Digital Records Coordinator, the following educational qualifications and training are typically required:

  • Bachelor's Degree: You should seek a bachelor's degree in a relevant field, such as:

    • Archives and Archival Administration: This program focuses on the principles of managing archives and records, with an emphasis on digital technologies.
    • Information Resources Management: This degree covers the management of information resources, including digital records systems and data management practices.
    • Library and Archives Assisting: In this program, you will learn about supporting roles in libraries and archives, including handling digital collections.
    • Library Science: A degree in library science prepares you to manage information resources, with an emphasis on digital tools for accessing and preserving records.
    • Library Science and Administration: This program combines library science with administrative skills, providing a solid foundation in managing both physical and digital records.

  • Master's Degree (Optional): While not always required, obtaining a master's degree in one of these fields can enhance your qualifications and may be preferred by some employers. Relevant programs include:

    • Master of Library Science (MLS)
    • Master of Science in Information (MSI)
    • Master’s in Archives and Records Management

  • Internships and Practical Experience: Participating in internships or volunteer opportunities during your studies can provide valuable hands-on experience with digital records management.

  • Certifications: Although not mandatory, pursuing professional certifications, such as those offered by the Academy of Certified Archivists or similar organizations, may improve your job prospects and professional development.

Focusing on these educational pathways will prepare you for a career as a Digital Records Coordinator.

Best Schools to become a Digital Records Coordinator in New York 2024

#1Salt Lake County

Western Governors University

Salt Lake City, UT

In-State Tuition:$7,404
Out-of-State Tuition:$7,404
Admission Rate:N/A
Graduation Rate:49%
Total Enrollment:156,935
#2Suffolk County

Simmons University

Boston, MA

In-State Tuition:$43,060
Out-of-State Tuition:$43,060
Admission Rate:76%
Graduation Rate:74%
Total Enrollment:5,710
#3Orange County

University of California-Irvine

Irvine, CA

In-State Tuition:$11,564
Out-of-State Tuition:$41,636
Admission Rate:21%
Graduation Rate:87%
Total Enrollment:35,937
#4East Baton Rouge Parish

Louisiana State University and Agricultural & Mechanical College

Baton Rouge, LA

In-State Tuition:$8,038
Out-of-State Tuition:$8,038
Admission Rate:76%
Graduation Rate:70%
Total Enrollment:37,348
#5San Francisco County

City College of San Francisco

San Francisco, CA

In-State Tuition:$N/A
Out-of-State Tuition:$10,548
Admission Rate:N/A
Graduation Rate:37%
Total Enrollment:16,134
#6Pulaski County

University of Arkansas Grantham

LIttle Rock, AR

In-State Tuition:$7,080
Out-of-State Tuition:$7,080
Admission Rate:N/A
Graduation Rate:25%
Total Enrollment:5,436
Digital Records Coordinator Job Description:
  • Implement and administer enterprise-wide document management systems and related procedures that allow organizations to capture, store, retrieve, share, and destroy electronic records and documents.

Digital Records Coordinator Required Skills and Competencies in New York

  • Attention to Detail: You must have the ability to meticulously review documents and data to ensure accuracy and compliance with established standards.

  • Organizational Skills: Effective management of digital records requires you to prioritize tasks, categorize data, and maintain systematic filing systems to ensure easy retrieval.

  • Technical Proficiency: Familiarity with digital document management systems, databases, and software used for organizing and archiving records is essential. You should be comfortable adapting to new technology as it evolves.

  • Data Entry Skills: Quick and accurate data input is vital, along with a strong command of keyboarding skills and familiarity with languages such as SQL for database management.

  • Problem-Solving Abilities: You need to approach challenges with a solution-oriented mindset, capable of troubleshooting issues related to record management and implementing effective strategies to address them.

  • Communication Skills: Clear verbal and written communication is necessary for collaborating with colleagues, training staff on record management practices, and ensuring compliance with policies.

  • Knowledge of Compliance Standards: A solid understanding of regulations concerning data privacy and records management is critical. You should stay informed about relevant laws and industry standards.

  • Project Management Skills: Capable of managing timelines and deliverables during record digitization and archival projects to meet organizational goals efficiently.

  • Analytical Skills: The ability to analyze data trends and reporting to assess the effectiveness of current record-keeping practices and recommend improvements.

  • Collaboration and Teamwork: You should be able to work effectively with cross-functional teams, fostering a cooperative environment while achieving common objectives.

Job Duties for Digital Records Coordinators

  • Assist in determining document management policies to facilitate efficient, legal, and secure access to electronic content.

  • Assist in the development of document or content classification taxonomies to facilitate information capture, search, and retrieval.

  • Implement electronic document processing, retrieval, and distribution systems in collaboration with other information technology specialists.

Technologies and Skills Used by Digital Records Coordinators

Document management software

  • Adobe Acrobat
  • Records management software

Enterprise resource planning ERP software

  • Microsoft Dynamics
  • Oracle PeopleSoft Financials

Video creation and editing software

  • Apple Final Cut Pro
  • WeVideo

Basic Skills

  • Listening to others, not interrupting, and asking good questions
  • Reading work related information

People and Technology Systems

  • Figuring out how a system should work and how changes in the future will affect it
  • Measuring how well a system is working and how to improve it

Problem Solving

  • Noticing a problem and figuring out the best way to solve it

Job Market and Opportunities for Digital Records Coordinator in New York

The job market for Digital Records Coordinators in New York is currently robust, reflecting a growing demand for professionals who can manage and organize digital information effectively. Here are several aspects to consider:

  • Demand: Organizations across various sectors, including healthcare, finance, government, and education, are increasingly transitioning to digital records management systems. This shift is driving a higher demand for Digital Records Coordinators who can facilitate the organization, retrieval, and maintenance of digital files.

  • Growth Potential: The growth potential for positions in digital records management is strong. As the volume of information generated and stored electronically continues to rise, businesses are prioritizing the need for qualified personnel to oversee their records management processes. This trend is projected to increase job openings in the upcoming years as companies look to improve efficiencies and ensure compliance with various regulations.

  • Geographical Hotspots: In New York, certain areas show heightened activity in job opportunities for Digital Records Coordinators:

    • New York City: The epicenter for numerous industries, including finance, media, and technology, New York City offers abundant opportunities for Digital Records Coordinators. The presence of large corporations, government agencies, and non-profit organizations contributes to a dynamic job market.
    • Albany: As the state capital, Albany is home to many government agencies that require skilled personnel to manage their digital records. Job prospects in this area may be particularly plentiful as regulations around data management tighten.
    • Rochester and Buffalo: The growth of companies in healthcare, higher education, and advanced manufacturing industries in the Rochester and Buffalo areas also creates demand for records management professionals.

  • Sector Diversification: Opportunities exist across a wide range of sectors. In the healthcare industry, the need for Digital Records Coordinators is amplified due to electronic health record implementations. In corporate settings, the focus may be on compliance and data governance. Educational institutions are also ramping up their digital record-keeping systems, leading to increased need for these roles.

  • Remote Work Opportunities: The rise of remote and hybrid work models has expanded the geographical reach for job seekers. Many organizations in New York offer remote positions for Digital Records Coordinators, enabling you to pursue opportunities regardless of your immediate location.

By assessing the current job market and identifying trends, you can position yourself effectively to capitalize on upcoming opportunities in the field of Digital Records Coordination in New York.

Top Related Careers to Digital Records Coordinator 2024

Information Governance Specialist
Enterprise Document Administrator
Content Compliance Manager
Electronic Records Analyst

Additional Resources To Help You Become a Digital Records Coordinator in New York

  • Society of American Archivists (SAA)
    The SAA offers resources, training, and networking opportunities for professionals in digital records management. Their website includes publications, standards, and best practices applicable to digital records coordination.
    Visit SAA

  • American Society for Information Science and Technology (ASIS&T)
    ASIS&T provides information on the intersection of information science and technology. They host conferences, publish journals, and offer resources that are relevant for those working as Digital Records Coordinators.
    Visit ASIS&T

  • National Archives and Records Administration (NARA)
    NARA is a key U.S. agency focused on record-keeping and offers extensive guidance on digital records management practices, policies, and standards.
    Visit NARA

  • International Council on Archives (ICA)
    The ICA promotes the management and preservation of archives worldwide. Access their publications and guidelines on digital archiving and information governance.
    Visit ICA

  • Digital Preservation Coalition (DPC)
    The DPC aims to promote the importance of digital preservation and offers resources including case studies, best practices, and tools for ensuring the longevity of digital records.
    Visit DPC

  • Educause
    Educause provides resources that address the management of academic digital information, including best practices and case studies. Their publications can be particularly useful for Digital Records Coordinators in educational institutions.
    Visit Educause

  • Online Learning Consortium (OLC)
    The OLC offers various resources, including professional development courses related to digital records management and organizational change strategies in higher education.
    Visit OLC

  • Association for Information and Image Management (AIIM)
    AIIM focuses on information management and offers various resources including white papers, webinars, and industry reports on digital content management and electronic records.
    Visit AIIM

  • American Library Association (ALA)
    The ALA has resources related to digital library initiatives and information management, which can be beneficial for those in the digital records field.
    Visit ALA

  • LinkedIn Learning
    LinkedIn Learning offers online training courses relevant to digital records management including software applications, data management systems, and records retention policies.
    Visit LinkedIn Learning

Frequently Asked Questions (FAQs) About Digital Records Coordinator in New York

  • What is the primary role of a Digital Records Coordinator?
    A Digital Records Coordinator is responsible for managing, organizing, and maintaining digital records within an organization. This includes ensuring proper storage, retrieval, and compliance with legal and regulatory standards.

  • What qualifications are needed to become a Digital Records Coordinator?
    Typically, a bachelor’s degree in information management, library science, or a related field is required. Additionally, familiarity with database management systems and experience with digital records management tools are highly beneficial.

  • What skills are essential for success in this role?
    Key skills include strong organizational abilities, attention to detail, proficiency in data management software, and knowledge of metadata standards. Effective communication and problem-solving skills are also important.

  • What types of organizations employ Digital Records Coordinators?
    You can find employment opportunities in various sectors, including government agencies, healthcare facilities, educational institutions, libraries, and large corporations that deal with substantial volumes of data.

  • Is there a demand for Digital Records Coordinators in New York?
    Yes, with the increasing shift toward digital records, there is a growing demand for professionals who can manage and maintain these systems effectively. This trend is particularly strong in urban centers like New York.

  • What are some common career advancement opportunities for this position?
    As a Digital Records Coordinator, you might advance to managerial roles such as Records Manager or Archivist. Additional certifications or a master’s degree can further enhance advancement prospects.

  • What technologies should I be familiar with when entering this field?
    Familiarity with document management systems (DMS), electronic records management (ERM) systems, and cloud storage solutions is essential. Knowledge of data privacy regulations and cybersecurity measures is also important.

  • What is the typical salary range for a Digital Records Coordinator in New York?
    Salary can vary based on experience, education, and location, but as of 2023, the range is generally between $50,000 and $80,000 per year. More experienced coordinators or those in supervisory positions may earn higher salaries.

  • Are there any professional organizations for Digital Records Coordinators?
    Yes, you might consider joining organizations such as the Association of Records Managers and Administrators (ARMA) or the Society of American Archivists (SAA), which provide networking opportunities and resources for professional development.

  • What is the job outlook for Digital Records Coordinators?
    The job outlook is positive, with a projected growth rate in the field of records management as more organizations transition to digital platforms and require skilled professionals to manage their electronic records.