Personnel Records Manager in Alaska Career Overview
As a Personnel Records Manager, you play a significant role in the efficient operation of an organization by managing employee records and ensuring compliance with legal and regulatory requirements. Your responsibilities include:
Record Management: You oversee the collection, maintenance, and confidentiality of personnel records, ensuring that all documentation is accurate and up to date.
Compliance Assurance: You ensure that the organization adheres to labor laws and regulations pertaining to employee records, protecting the organization from potential legal issues.
Data Analysis: Analyzing personnel data is part of your role, allowing you to provide insights that inform HR policies and practices.
Collaboration with Departments: You work closely with various departments such as HR, legal, and finance to ensure that employee records align with broader organizational policies.
Technology Utilization: Utilizing human resource information systems (HRIS) and data management tools is essential in your daily activities. This enables you to enhance the efficiency and accuracy of record-keeping.
Policy Development: You contribute to the creation and implementation of policies regarding the handling and storage of personnel records, which is vital for maintaining organizational integrity.
Through your expertise, you help maintain a structured approach to record-keeping, which directly impacts organizational performance and employee satisfaction. Your work ensures that personnel records are not only preserved but also effectively utilized to support strategic HR initiatives.
Personnel Records Manager Salary in Alaska
Data sourced from Career One Stop, provided by the BLS Occupational Employment and Wage Statistics wage estimates.
Required Education To Become a Personnel Records Manager in Alaska
To become a Personnel Records Manager, you typically need a combination of relevant education and training. Here are the key educational programs to consider:
Administrative Assistant and Secretarial Science
- This program provides foundational skills in office management, communication, and administrative tasks that are essential for managing personnel records.
Executive Assistant and Secretary
- This degree focuses on advanced administrative skills, including project management and executive support, which are beneficial in overseeing personnel records.
Health and Medical Administrative Services
- For those interested in the healthcare sector, this program equips you with the knowledge necessary to manage patient and personnel records specific to healthcare environments.
Human Resources Management and Services
- A degree in this field prepares you to understand various HR functions, including record keeping, compliance, and employee management.
Office Management and Supervision
- This program emphasizes skills in directing office operations and managing staff, crucial for a role in personnel records management.
Pursuing any of these degrees will provide a strong educational foundation to support your career as a Personnel Records Manager.
Best Schools to become a Personnel Records Manager in Alaska 2024
Colorado State University Global
University of Oklahoma-Norman Campus
Maysville Community and Technical College
Webster University
Eastern Gateway Community College
Northeastern University
- Compile and keep personnel records.
- Record data for each employee, such as address, weekly earnings, absences, amount of sales or production, supervisory reports, and date of and reason for termination.
- May prepare reports for employment records, file employment records, or search employee files and furnish information to authorized persons.
Personnel Records Manager Required Skills and Competencies in Alaska
Attention to Detail: You must possess a keen eye for detail to ensure accuracy in records management. This includes verifying data entry, maintaining updated files, and monitoring compliance with legal and regulatory standards.
Organizational Skills: Strong organizational abilities are essential for efficiently managing large volumes of personnel records and documentation. You should be able to categorize, prioritize, and retrieve records promptly.
Data Management Skills: You will need proficiency in managing databases and information systems. Familiarity with electronic record-keeping systems and software applications is important for maintaining an organized digital archive.
Communication Skills: Excellent verbal and written communication skills are necessary to interact with various stakeholders, including employees, management, and regulatory agencies. You should be able to convey information clearly and effectively.
Problem-Solving Abilities: You must demonstrate strong analytical skills and the ability to troubleshoot issues as they arise in data management or record integrity.
Knowledge of Employment Laws and Regulations: A solid understanding of applicable employment laws, data protection regulations, and compliance requirements is vital to ensure your organization meets legal obligations.
Interpersonal Skills: Developing positive working relationships with colleagues and management is important, as you will often need to collaborate across departments to obtain and share personnel information.
Technological Proficiency: Comfort with various software tools and systems is important. You should be skilled in using spreadsheets, databases, and human resources information systems (HRIS).
Time Management: You will need to effectively manage your time and prioritize tasks to meet deadlines, especially during peak times such as recruitment or performance review periods.
Ethical Judgment and Integrity: Handling sensitive personnel information requires a strong sense of ethics and confidentiality. You must be trustworthy and uphold the highest standards in records management.
Job Duties for Personnel Records Managers
Explain company personnel policies, benefits, and procedures to employees or job applicants.
Process, verify, and maintain personnel related documentation, including staffing, recruitment, training, grievances, performance evaluations, classifications, and employee leaves of absence.
Record data for each employee, including such information as addresses, weekly earnings, absences, amount of sales or production, supervisory reports on performance, and dates of and reasons for terminations.
Data base user interface and query software
- Database software
- Microsoft Access
Human resources software
- Human resource management software HRMS
- Workscape HR Service Center
Word processing software
- Google Docs
- Microsoft Word
Basic Skills
- Listening to others, not interrupting, and asking good questions
- Reading work related information
Problem Solving
- Noticing a problem and figuring out the best way to solve it
Job Market and Opportunities for Personnel Records Manager in Alaska
The job market for Personnel Records Managers in Alaska is influenced by various factors, including the state's unique economic landscape, the public sector's demands, and the growth of private businesses. Here are key points to consider regarding current trends and opportunities:
Demand for Personnel Records Managers: As organizations strive to improve HR operations and comply with an increasing array of regulations, the demand for Personnel Records Managers has grown. Businesses, government agencies, and healthcare organizations are particularly in need of skilled professionals to manage sensitive employee records and ensure data integrity.
Growth Potential: The profession is expected to experience moderate growth in the coming years. This is fueled by the need for efficient record-keeping systems and the push for digital transformation across many industries. As technology continues to evolve, your role may increasingly involve overseeing new software solutions and data management practices.
Geographical Hotspots:
- Anchorage: As the largest city and economic hub, Anchorage offers numerous opportunities across various sectors, including healthcare, education, and government.
- Fairbanks: Home to military bases and large educational institutions, Fairbanks presents additional opportunities in managing personnel records within the public sector and related fields.
- Juneau: The state capital provides job prospects in local government and agencies that require well-organized personnel records management.
- Rural Communities: Smaller towns and villages may also offer unique opportunities, particularly in organizations focused on community services and local governance.
Industry Diversity: Personnel Records Managers can find opportunities in various industries, including government agencies, educational institutions, non-profit organizations, and healthcare facilities. This diversity can lead to varied responsibilities and projects, keeping the role dynamic and engaging.
Remote Work Opportunities: With the increase in telecommuting, some organizations may offer remote positions for Personnel Records Managers. This trend allows for greater flexibility in working arrangements, particularly for those living in remote areas or smaller communities in Alaska.
As you navigate the job market, focusing on growth industries and keeping an eye on emerging trends can increase your chances of finding rewarding opportunities in the field of personnel records management in Alaska.
Top Related Careers to Personnel Records Manager 2024
Additional Resources To Help You Become a Personnel Records Manager in Alaska
Society for Human Resource Management (SHRM)
- Website: www.shrm.org
- A leading organization that provides resources, certification, and training for HR professionals, including best practices for managing personnel records.
International Personnel Management Association (IPMA-HR)
- Website: www.ipma-hr.org
- This organization offers tools, resources, and professional development for HR managers, including guidance specific to government and public-sector personnel records.
National Archives and Records Administration (NARA)
- Website: www.archives.gov
- NARA offers guidance on federal records management practices, which can be highly relevant for personnel records management in both public and private sectors.
Alaska Department of Administration - Division of Personnel
- Website: doa.alaska.gov/dop
- This state department provides details on personnel policies, regulations, and records management specific to Alaska, which may be essential for local practices.
American Society for Training & Development (ASTD)
- Website: www.td.org
- Provides resources for training and development, including workshops and materials that cover topics related to personnel records management.
Human Resource Certification Institute (HRCI)
- Website: www.hrci.org
- HRCI offers certification programs and resources to enhance your knowledge and qualifications in HR, including records management.
Journal of Human Resources
- Website: www.jhr.uw.edu
- An academic journal that publishes research related to human resource management, offering insights into effective practices, including records management.
Administrative Office of the U.S. Courts - Personnel Records Management
- Website: www.uscourts.gov
- Provides policies and procedures related to mandatory records management for federal employees, relevant for understanding compliance standards.
LinkedIn Learning
- Website: www.linkedin.com/learning
- An online learning platform that offers courses related to HR management, including modules on data privacy and management of personnel records.
Books on Personnel Management
- Look for titles such as:
- "The Complete Manual of Personnel Records Management" by P. Ella.
- "Personnel Records Management for Dummies" by D. W. Treadway.
- These provide foundational knowledge and practical tips relevant to the field.
- Look for titles such as:
Utilizing these resources can enhance your understanding of personnel records management and keep you informed of best practices and developments in the field.
Frequently Asked Questions (FAQs) About Personnel Records Manager in Alaska
What are the primary responsibilities of a Personnel Records Manager?
As a Personnel Records Manager, your main duties include maintaining employee records, ensuring compliance with privacy laws, overseeing the administration of human resources information systems, and ensuring accurate data entry and recordkeeping. You also assist in audits and prepare reports on employee statistics.What qualifications are necessary for this role?
A bachelor's degree in human resources, business administration, or a related field is typically required. Additionally, certifications such as Certified Records Manager (CRM) can enhance your credentials and job prospects.What skills are essential for a Personnel Records Manager?
Key skills include strong organizational and analytical abilities, attention to detail, proficiency in HRIS software, excellent communication skills, and a solid understanding of employment laws and regulations.Is prior experience in HR necessary?
While experience in HR or a related field is beneficial, it is not always a requirement. Some entry-level positions may allow you to build relevant experience as you pursue the Personnel Records Manager role.What is the typical salary range for a Personnel Records Manager in Alaska?
Salary can vary based on factors such as location, experience, and the size of the organization. Generally, you can expect a salary range from $60,000 to $90,000 per year in Alaska.What are the career advancement opportunities within this field?
With experience, you may advance to higher positions such as HR Manager, Director of Human Resources, or Chief Human Resources Officer (CHRO). Continuous education and specialization can lead to further opportunities.What role does technology play in personnel record management?
Technology is integral to managing personnel records. Familiarity with HRIS systems, document management software, and data analytics tools is essential for efficiency and accuracy in your work.How important is confidentiality in this profession?
Confidentiality is paramount as you handle sensitive employee information. Adhering to legal and ethical guidelines regarding data privacy and security is crucial to maintaining trust and compliance.What career resources are available for personnel records management in Alaska?
Various professional associations, such as the Society for Human Resource Management (SHRM), offer resources, networking opportunities, and continuing education specific to HR operations, including personnel records management.Are there local certifications or training programs available?
Yes, several colleges and training providers in Alaska offer human resources and records management courses, including specialized certifications that can enhance your skills and employability in this field.