Explore Personnel Records Manager Schools (2024)

Looking to start your journey as a Personnel Records Manager? Finding the right education is key. Here's a curated list of schools offering quality Personnel Records Manager programs:

  • We've identified top institutions known for excellent Personnel Records Manager education.
  • Options include both local schools and nationally recognized programs.
  • Each listing highlights relevant degree programs for aspiring Personnel Records Manager professionals.
  • You'll also find information on related career paths in the field.

Browse through these options to find a program that aligns with your career goals in the Personnel Records Manager industry.

Top Personnel Records Manager Schools (2024)

View our ranking methodology here
#1Arapahoe County

Colorado State University Global

Aurora, CO

In-State Tuition:$8,400
Out-of-State Tuition:$8,400
Admission Rate:97%
Graduation Rate:N/A
Total Enrollment:9,565
#2Cleveland County

University of Oklahoma-Norman Campus

Norman, OK

In-State Tuition:$4,920
Out-of-State Tuition:$21,488
Admission Rate:73%
Graduation Rate:76%
Total Enrollment:28,308
#3Mason County

Maysville Community and Technical College

Maysville, KY

In-State Tuition:$4,368
Out-of-State Tuition:$15,288
Admission Rate:N/A
Graduation Rate:49%
Total Enrollment:3,974
#4St. Louis County

Webster University

Saint Louis, MO

In-State Tuition:$29,640
Out-of-State Tuition:$29,640
Admission Rate:55%
Graduation Rate:59%
Total Enrollment:6,396
#5Jefferson County

Eastern Gateway Community College

Steubenville, OH

In-State Tuition:$4,115
Out-of-State Tuition:$7,727
Admission Rate:N/A
Graduation Rate:31%
Total Enrollment:30,364
#6Suffolk County

Northeastern University

Boston, MA

In-State Tuition:$59,100
Out-of-State Tuition:$59,100
Admission Rate:7%
Graduation Rate:91%
Total Enrollment:30,013

Personnel Records Manager Required Education (2024)

To pursue a career as a Personnel Records Manager, you need to meet specific educational requirements that can range from a minimum level of education to more advanced educational options.

  • Minimum Education Requirements:

    • An associate degree in human resources, business administration, or a related field can serve as a foundational step.
    • Many employers also accept candidates with a high school diploma, but relevant experience in human resources or administrative roles may be required.

  • Advanced Education Options:

    • A bachelor's degree in human resources management, business administration, or a related discipline is often preferred by employers and may provide you with a competitive edge.
    • Some positions may also require or prefer a master's degree in human resources, business administration (MBA), or public administration. This higher-level education can enhance your knowledge of management practices, labor laws, and strategic human resources planning.

Personnel Records Manager Professional Certifications & Licenses (2024)

To excel as a Personnel Records Manager, obtaining relevant certifications and licenses can enhance your qualifications and credibility in the field. While specific requirements may vary by employer and state, here are some commonly recognized certifications that can be advantageous:

  • Certified Professional (CP): Offered by the Society for Human Resource Management (SHRM), this certification demonstrates your ability to manage human resources effectively, including personnel records management.

  • Senior Professional in Human Resources (SPHR): Provided by the HR Certification Institute (HRCI), this certification focuses on strategic and policy-making aspects of HR, which includes overseeing personnel records and compliance.

  • Certified Employee Benefit Specialist (CEBS): This certification, offered by the International Foundation of Employee Benefit Plans, provides knowledge on employee benefits which is often linked to personnel records management.

  • Professional in Human Resources (PHR): Also from HRCI, this certification emphasizes technical and operational aspects of HR management, including employee recordkeeping.

  • Fellow Life Management Institute (FLMI): This credential provides a broad understanding of employee benefits and human resource management, which can be relevant in managing personnel records.

  • Certified Information Privacy Professional (CIPP): Offered by the International Association of Privacy Professionals (IAPP), this certification focuses on data protection and privacy laws, critical for maintaining employee records securely.

Licenses are less common in this career, but it's essential to stay informed about any specific state requirements or additional education that may be mandated for your role. Always check with potential employers or state regulations regarding preferred certifications to align with their expectations.

Job Duties for Personnel Records Managers

  • Explain company personnel policies, benefits, and procedures to employees or job applicants.

  • Process, verify, and maintain personnel related documentation, including staffing, recruitment, training, grievances, performance evaluations, classifications, and employee leaves of absence.

  • Record data for each employee, including such information as addresses, weekly earnings, absences, amount of sales or production, supervisory reports on performance, and dates of and reasons for terminations.

Technologies and Skills Used by Personnel Records Managers

Data base user interface and query software

  • Database software
  • Microsoft Access

Human resources software

  • Human resource management software HRMS
  • Workscape HR Service Center

Word processing software

  • Google Docs
  • Microsoft Word

Basic Skills

  • Listening to others, not interrupting, and asking good questions
  • Reading work related information

Problem Solving

  • Noticing a problem and figuring out the best way to solve it

Personnel Records Manager Internships, Apprenticeships & Practical Training

To gain practical experience and enhance your qualifications as a Personnel Records Manager, you can explore various internships and apprenticeship opportunities. These positions typically provide real-world experience in managing employee records, data systems, and compliance with labor laws. Here are some options to consider:

  • Human Resources Internships

    • Many companies offer internships within their HR departments. As a human resources intern, you could assist in maintaining employee records, processing new hires and terminations, and supporting the onboarding process.
    • Look for internships with a focus on data entry and management, where you can become acquainted with databases and the important policies governing employee records.

  • Government Agency Internships

    • Government jobs frequently require personnel records management, making an internship at a local, state, or federal agency a valuable opportunity. These roles may involve managing confidential information, assisting with regulatory compliance, and ensuring that personnel records are complete and accurate.
    • Seek internships in agencies such as the Department of Labor or local government offices that may have a human resources division.

  • Corporate Compliance Apprenticeships

    • Some large organizations set up apprenticeship programs focused on compliance and records management. In these roles, you might work alongside compliance officers, learning how to manage and audit personnel records to ensure adherence to laws and regulations.
    • This type of apprenticeship usually provides mentorship from experienced professionals while offering valuable exposure to organizational policies and protocols.

  • Nonprofit Organization Internships

    • Many nonprofits value skilled record managers to handle their personnel documents. Interning at a nonprofit can offer you the chance to work on various HR functions, including data management, employee engagement tracking, and volunteer records, in addition to standard personnel record tasks.
    • This experience can help you understand the unique challenges faced by nonprofit organizations.

  • Remote Internship Programs

    • With the rise of remote work, several companies have started offering remote internships in human resources. These positions can provide flexibility while allowing you to work on personnel record management remotely, learning about digital documentation systems and virtual compliance processes.
    • Look for remote internships advertised on job platforms or through university career centers.

  • Entry-Level Roles with Training Opportunities

    • Some companies hire entry-level employees for roles such as HR assistant or administrative assistant, which may evolve into more specialized positions in personnel records management. These roles often come with training opportunities, where you can learn the ropes of employee records handling, data privacy measures, and HR policies direct from experienced staff.

    Explore local or online platforms to discover and apply for these positions, as they can significantly enhance your resume while providing you with the hands-on experience necessary to succeed in personnel records management.

Personnel Records Manager Continuing Education & Professional Development (2024)

To enhance your skills and advance your career as a Personnel Records Manager, consider the following options for continuing education and professional development:

  • Certifications: Earning relevant certifications can improve your knowledge and credibility in the field. Consider pursuing:

    • Professional in Human Resources (PHR) or Senior Professional in Human Resources (SPHR) from the HR Certification Institute (HRCI).
    • Society for Human Resource Management (SHRM) Certified Professional (SHRM-CP) or SHRM Senior Certified Professional (SHRM-SCP).
    • Certified Information Privacy Professional (CIPP) to understand data privacy regulations affecting personnel records.

  • Workshops and Seminars: Participate in workshops and seminars focused on:

    • Best practices in records management.
    • Legal compliance related to employee records.
    • Emerging technologies for data management and protection.

  • Online Courses: Explore online course platforms like Coursera, Udemy, or LinkedIn Learning. Topics to consider include:

    • Human Resource Information Systems (HRIS).
    • Data management and analytics.
    • Records management and archiving techniques.

  • Professional Associations: Joining associations such as:

    • International Association for Privacy Professionals (IAPP) for networking and access to resources.
    • National Records Management Association (NRMA) for industry best practices and educational materials.

  • Networking Events: Attend conferences, local chapter meetings, and networking events to connect with other professionals and gain insights into industry trends.

  • Advanced Degrees: If you seek a deeper level of expertise, consider pursuing:

    • A master’s degree in human resources management, business administration, or records management.
    • Specialized courses related to labor laws, organizational development, or data protection.

  • Mentorship Programs: Seek mentorship from experienced professionals in personnel management or records management to gain insights and advice on career progression.

By taking advantage of these educational and professional development opportunities, you can stay informed about industry changes, enhance your skill set, and position yourself for advancement in your career as a Personnel Records Manager.

What To Look For When Deciding On Campus vs Online Degree Programs for Personnel Records Managers (2024)

When considering your education for a career as a Personnel Records Manager, you have the option of pursuing either online or campus-based programs. Each format has its unique advantages and considerations.

Online Education Programs

  • Flexibility: Online programs typically offer the convenience of asynchronous learning, allowing you to study at your own pace and schedule. This is particularly beneficial if you are balancing work or family commitments.

  • Accessibility: You can access coursework from anywhere with an internet connection, eliminating the need for commuting and providing opportunities for those in remote locations or with mobility issues.

  • Variety of Programs: Many institutions provide specialized programs in human resources management, organizational behavior, or records management online, giving you a wider range of choices.

  • Technology Proficiency: Engaging in online learning enhances your digital skills, which are increasingly important in today’s data-driven workplaces.

  • Networking Opportunities: Although remote, online programs can still facilitate networking through virtual events, forums, and discussion groups, allowing you to connect with peers and industry professionals.

Campus-Based Education Programs

  • Structured Environment: Traditional campus programs offer a structured setting that may enhance focus and motivation. You benefit from scheduled classes and direct access to instructors for immediate feedback.

  • Hands-On Experience: Campus programs often provide opportunities for hands-on learning through labs, workshops, and group projects that can be more challenging to replicate in an online format.

  • Face-to-Face Networking: Attending classes in person allows for direct interaction with classmates, faculty, and potential industry contacts, fostering relationships that can benefit your career.

  • Access to Resources: On-campus resources such as libraries, career centers, and advisement services are readily available for your use. This can enhance your educational experience and provide additional support.

  • Campus Culture: Engaging in campus life allows you to immerse yourself in the collegiate environment, participate in extracurricular activities, and make connections that may last well beyond your educational experience.

Considerations for Choosing Your Path

  • Learning Style: Reflect on how you learn best. If you thrive in an interactive classroom environment, a campus-based program may suit you. Conversely, if you prefer self-directed study, online programs may be more appropriate.

  • Personal Commitments: Assess your work and life responsibilities. If flexibility is paramount due to job or family obligations, an online program might be the better choice.

  • Career Goals: Consider whether your career aspirations align more with the networking opportunities provided by campus settings or the adaptable nature of online education.

  • Program Accreditation: Whether you choose online or campus-based education, ensure that the programs you are considering are accredited and recognized in the industry to enhance your employability.

Personnel Records Manager Typical Career Path (2024)

As you consider a career as a Personnel Records Manager, it's essential to understand the typical progression you may follow in this field. Your career path can start with entry-level positions and evolve into advanced managerial roles depending on your experience, education, and skills.

Entry-Level Positions:

  • HR Assistant

    • Responsible for administrative tasks such as maintaining personnel records, handling employee inquiries, and supporting recruitment processes.

  • Records Clerk

    • Manages and organizes employee files, ensures accurate data entry, and assists with the retrieval of information when necessary.

  • Data Entry Specialist

    • Focuses on inputting employee data into HR systems, ensuring accuracy, and maintaining the integrity of personnel information.

Mid-Level Positions:

  • HR Coordinator

    • Oversees day-to-day HR operations including record management, onboarding processes, and compliance with employment regulations.

  • Personnel Records Analyst

    • Analyzes data trends, prepares reports on employee statistics, and assists in audits to ensure compliance with policies.

  • HR Generalist

    • Handles a broad range of HR functions including employee relations, benefits administration, and record keeping.

Advanced Roles:

  • Personnel Records Manager

    • Leads the personnel records department, developing policies and procedures for accurate record-keeping and ensuring compliance with federal and state regulations.

  • HR Manager

    • Responsible for the overall management of HR functions including talent acquisition, employee development, and strategic planning.

  • HR Director or Chief Human Resources Officer (CHRO)

    • Oversees the entire HR strategy of the organization, focusing on workforce planning, policy development, and aligning HR initiatives with business goals.

Progression in the Personnel Records Manager career typically involves increasing levels of responsibility and the need for advanced knowledge in human resources and personnel management. Educational qualifications and professional certifications can also significantly enhance your career trajectory in this field.

Related Fields and Alternative Career Paths to Personnel Records Managers (2024)

Pursuing a career as a Personnel Records Manager equips you with a broad set of skills that can translate well into various related fields. If you're considering branching out or pivoting to a different professional role, the following areas may align well with your educational background and skill set:

  • Human Resources Specialist
    Your experience in managing personnel records complements the responsibilities of an HR specialist, who handles various administrative tasks related to employee management, recruitment, benefits, and compliance. A strong understanding of personnel documentation will enhance your effectiveness in this role.

  • Benefits Administrator
    As a personnel records manager, you gain an understanding of employee benefits and compensation. Transitioning to a benefits administrator role allows you to use this knowledge to manage employee benefit programs, ensuring that employees receive the information and support they need regarding their benefits plans.

  • Compliance Officer
    Knowledge of employment laws and regulations is critical in both personnel records management and compliance roles. Your experience in maintaining accurate records can easily transition into ensuring that company practices conform to legal standards and regulatory requirements.

  • Records Management Specialist
    Moving into a more generalized records management position allows you to apply your expertise in handling personnel records to a broader context. You would be responsible for maintaining and organizing various types of records within an organization, enhancing your management skills further.

  • Payroll Coordinator
    Your understanding of employee data, including compensation and benefits information, can be an asset in a payroll coordinator position. This role involves processing payroll, maintaining payroll records, and ensuring accuracy in payment and reporting activities.

  • Training and Development Coordinator
    Knowledge of employee records can provide insights into skills gaps and training needs within an organization. Transitioning to this role will involve implementing training programs and tracking employee development initiatives, leveraging your record-keeping skills.

  • Talent Acquisition Consultant
    Your familiarity with personnel data positions you well for a role in talent acquisition, where you can utilize data to identify recruitment needs, streamline hiring processes, and engage with potential candidates effectively.

Each of these career paths offers an opportunity for growth and development while leveraging the specialized skills you have honed as a Personnel Records Manager. Transitioning into these roles may require additional training or certification, but the foundational knowledge you've gained will serve you well in your pursuit of new challenges.

Personnel Records Manager Frequently Asked Questions (FAQs) (2024)

  • What educational background do I need to become a Personnel Records Manager?
    A bachelor's degree in human resources, business administration, or a related field is typically required. Some employers may prefer candidates with postgraduate degrees or certifications.

  • Are there specific certifications I should pursue?
    Yes, obtaining certifications such as the Certified Professional in Human Resources (PHR) or SHRM Certified Professional (SHRM-CP) can enhance your qualifications and demonstrate your expertise.

  • Do I need any specific training for this role?
    While formal educational backgrounds are essential, on-the-job training is also crucial. Familiarity with HR software, data management systems, and labor laws is beneficial.

  • Is experience in HR necessary for this role?
    Generally, prior experience in human resources or a closely related field is preferred. Many hiring managers look for candidates who have at least a few years of relevant experience.

  • Can I work my way up to this position?
    Absolutely. Many Personnel Records Managers begin in entry-level HR positions and, through gaining experience and demonstrating competency, gradually advance to managerial roles.

  • What skills are important for a Personnel Records Manager?
    Key skills include attention to detail, organizational skills, proficiency in data management systems, excellent communication abilities, and knowledge of employment laws and regulations.

  • How important is technology in this field?
    Very important. Familiarity with HR information systems (HRIS), database management, and various software tools used for tracking employee records is essential.

  • What is the typical career progression for a Personnel Records Manager?
    Career paths may lead to roles such as Human Resources Manager, Director of Human Resources, or Chief Human Resources Officer (CHRO), depending on experience and education.

  • Do Personnel Records Managers work in specific industries?
    They can work in virtually any industry, including healthcare, government, education, and private corporations, as personnel records management is essential across sectors.

  • What continuing education opportunities should I consider?
    Staying current with HR trends and regulations through workshops, seminars, and professional development courses can be beneficial. Consider attending HR conferences and pursuing additional certifications as well.

Additional Resources for Personnel Records Managers (2024)

  • U.S. Bureau of Labor Statistics (BLS)

  • Society for Human Resource Management (SHRM)

    • This professional organization offers resources, networking opportunities, and certifications that can enhance your skills and career prospects in personnel records management.
    • Society for Human Resource Management

  • WorldatWork

    • A nonprofit organization providing information and resources focused on compensation, benefits, and workforce management, which are important in managing personnel records.
    • WorldatWork

  • American Management Association (AMA)

    • Offers seminars and courses on management practices, including human resources management, which can enhance your skill set as a Personnel Records Manager.
    • American Management Association

  • National Human Resources Association (NHRA)

    • This organization offers professional development opportunities and resources related to various HR functions, including record management and compliance.
    • National Human Resources Association

  • Human Resource Certification Institute (HRCI)

    • Provides certification programs for HR professionals that can validate your expertise, including certifications relevant to personnel records management.
    • Human Resource Certification Institute

  • LinkedIn Learning

    • An online learning platform with courses available on HR management, personnel record keeping, compliance, and other helpful skill areas for managing personnel records.
    • LinkedIn Learning - HR Courses

  • Local Colleges and Universities

    • Many colleges offer degree programs in Human Resources or Business Administration that can provide a strong educational foundation for a career in personnel record management. Look for accredited institutions in your area.

  • International Association for Privacy Professionals (IAPP)

  • HR Open Standards Consortium

    • This organization provides standards and resources related to HR data management, which are key for personnel records management.
    • HR Open Standards Consortium

Utilizing these resources will help you remain current with industry standards and enhance your professional knowledge as you pursue a successful career as a Personnel Records Manager.