Digital Records Operator in Tennessee Career Overview

As a Digital Records Operator, you play a vital role in managing and maintaining digital records for various organizations. Your responsibilities will typically include:

  • Digitization of Documents: You convert paper records into digital formats, ensuring that important information is preserved and easily accessible.
  • Data Entry and Verification: Inputting data into digital systems with accuracy, as well as verifying the integrity of existing digital records to prevent errors.
  • Record Organization: You will be tasked with categorizing and organizing digital files, which helps streamline access and retrieval processes.
  • Compliance and Security: Ensuring that all digital records comply with industry standards and regulations, as well as implementing security measures to protect sensitive information from unauthorized access.
  • System Maintenance: You assist in monitoring and maintaining the digital record-keeping systems, addressing any technical issues that may arise to ensure efficient operation.

Your role as a Digital Records Operator is increasingly important in an age where information management is paramount. Organizations rely heavily on accurate and efficient digital record systems to improve workflow, enhance communication, and support decision-making processes, thus emphasizing the significance of your contributions in the digital landscape.

Digital Records Operator Salary in Tennessee

Annual Median: $37,520
Hourly Median: $18.04

Data sourced from Career One Stop, provided by the BLS Occupational Employment and Wage Statistics wage estimates.

Required Education To Become a Digital Records Operator in Tennessee

To become a Digital Records Operator, you will need to fulfill certain educational qualifications and training requirements. Here are the primary programs that can provide you with the knowledge and skills necessary for this career:

  • Information Resources Management: This degree program focuses on the effective utilization and management of information resources within organizations. You will learn about data organization, storage, and sharing practices, which are essential for managing digital records.

  • Data Entry and Microcomputer Applications: This curriculum emphasizes the technical aspects of data entry and the use of microcomputer applications. You'll develop competencies in operating various software tools and platforms that are commonly used in records management.

  • Office Management and Supervision: This program prepares you for administrative and supervisory roles within office settings. You will acquire knowledge on effective office operations, including document management, which is crucial for maintaining digital records.

  • Information Technology: A degree in Information Technology provides a broad foundation in computing and information systems. This program covers essential topics related to data management and cybersecurity, both of which are vital for digital recordkeeping.

Consider enrolling in one of these degree programs to equip yourself with the educational background necessary for a successful career as a Digital Records Operator.

Best Schools to become a Digital Records Operator in Tennessee 2024

#1DuPage County

DeVry University-Illinois

Naperville, IL

In-State Tuition:$14,392
Out-of-State Tuition:$14,392
Admission Rate:43%
Graduation Rate:43%
Total Enrollment:26,384
#2Maricopa County

University of Phoenix-Arizona

Phoenix, AZ

In-State Tuition:$9,552
Out-of-State Tuition:$9,552
Admission Rate:N/A
Graduation Rate:18%
Total Enrollment:88,891
#3Whitley County

University of the Cumberlands

Williamsburg, KY

In-State Tuition:$9,875
Out-of-State Tuition:$9,875
Admission Rate:83%
Graduation Rate:44%
Total Enrollment:18,053
#4Salt Lake County

Western Governors University

Salt Lake City, UT

In-State Tuition:$7,404
Out-of-State Tuition:$7,404
Admission Rate:N/A
Graduation Rate:49%
Total Enrollment:156,935
#5Wake County

Wake Technical Community College

Raleigh, NC

In-State Tuition:$2,432
Out-of-State Tuition:$8,576
Admission Rate:N/A
Graduation Rate:31%
Total Enrollment:21,551
#6Broward County

Broward College

Fort Lauderdale, FL

In-State Tuition:$1,968
Out-of-State Tuition:$7,402
Admission Rate:N/A
Graduation Rate:35%
Total Enrollment:30,057
Digital Records Operator Job Description:
  • Operate data entry device, such as keyboard or photo composing perforator.
  • Duties may include verifying data and preparing materials for printing.

Digital Records Operator Required Skills and Competencies in Tennessee

  • Attention to Detail: You must be meticulous in reviewing documents to ensure accuracy and completeness. Small errors can lead to significant issues in record-keeping and retrieval.

  • Technical Proficiency: Familiarity with various digital record management systems and software is essential. You should be comfortable using databases, document management software, and office productivity tools.

  • Data Entry Skills: Speed and accuracy in data entry are vital. You should be able to process large volumes of information without compromising quality.

  • Organizational Skills: You need the ability to sort and categorize records systematically to facilitate efficient retrieval and ensure compliance with regulatory standards.

  • Analytical Thinking: You should possess the capability to analyze and interpret data, which aids in problem-solving and improving record-keeping processes.

  • Communication Skills: Strong verbal and written communication skills are important for interacting with colleagues and providing clear instructions when needed.

  • Adaptability: The ability to adapt to new technologies and changes in record-keeping practices will help you remain effective in your role as procedures and systems evolve.

  • Confidentiality and Integrity: You must handle sensitive information responsibly and maintain confidentiality at all times, adhering to privacy laws and regulations.

  • Time Management: You should prioritize tasks effectively to meet deadlines consistently, especially when managing multiple projects or records simultaneously.

  • Customer Service Orientation: Being responsive and helpful to colleagues and clients who may need assistance with accessing or interpreting records is vital for fostering a positive work environment.

Job Duties for Digital Records Operators

  • Compare data with source documents, or re-enter data in verification format to detect errors.

  • Compile, sort, and verify the accuracy of data before it is entered.

  • Locate and correct data entry errors, or report them to supervisors.

Technologies and Skills Used by Digital Records Operators

Data base user interface and query software

  • Database software
  • Microsoft Access

Medical software

  • Electronic medical record EMR software
  • Medical procedure coding software

Word processing software

  • Google Docs
  • Microsoft Word

Basic Skills

  • Listening to others, not interrupting, and asking good questions
  • Reading work related information

Problem Solving

  • Noticing a problem and figuring out the best way to solve it

Job Market and Opportunities for Digital Records Operator in Tennessee

  • Demand for Digital Records Operators: The increasing reliance on digital documentation across various sectors has led to a growing need for Digital Records Operators. Organizations in healthcare, education, government, and corporate environments are particularly keen on employing professionals who can manage electronic records efficiently. The digitization of records is becoming standard practice, which directly drives demand for skilled operators in the job market.

  • Growth Potential: The job market for Digital Records Operators is expected to exhibit steady growth over the next several years. As more businesses transition to paperless environments and enhance their digital workflows, positions in this field are likely to expand. Additionally, advancements in technology and data management systems will create new opportunities for skilled professionals to innovate and improve records management practices.

  • Geographical Hotspots in Tennessee: Certain regions in Tennessee are emerging as hotspots for Digital Records Operator positions. Key locations include:

    • Nashville: As the state capital and a major urban center, Nashville is home to a variety of industries, including healthcare, finance, and technology. Many hospitals, educational institutions, and corporate offices are seeking Digital Records Operators to manage their extensive documentation needs.

    • Memphis: This city has a strong presence in logistics and transportation, as well as healthcare and education. The demand for Digital Records Operators in Memphis is fueled by the need for accurate and efficient record management in these industries.

    • Knoxville: Known for its research institutions and academic organizations, Knoxville offers numerous opportunities for Digital Records Operators, particularly in higher education and related fields.

    • Chattanooga: With its growing tech scene and entrepreneurial environment, Chattanooga is attracting businesses that require skilled professionals to navigate digital record-keeping.

As the landscape of work continues to evolve, the opportunities for Digital Records Operators in Tennessee remain promising. Organizations aiming for improved efficiency and compliance in record management will contribute to the expanding job market in this field.

Top Related Careers to Digital Records Operator 2024

Data Input Specialist
Document Processing Clerk
Administrative Data Clerk
Information Entry Technician

Additional Resources To Help You Become a Digital Records Operator in Tennessee

  • American Society for Information Science and Technology (ASIS&T)
    Explore resources, publications, and networking opportunities in information science and technology.
    Visit ASIS&T

  • National Archives and Records Administration (NARA)
    Access guidelines, best practices, and resources for managing records digitally.
    Visit NARA

  • Society of American Archivists (SAA)
    Find a wealth of information on digital preservation, standards, and continuing education for recordkeepers.
    Visit SAA

  • Digital Preservation Coalition (DPC)
    Gain insight into digital preservation strategies, tools, and resources to ensure the longevity of digital records.
    Visit DPC

  • National Digital Stewardship Alliance (NDSA)
    Learn about digital stewardship efforts, community resources, and collaborative projects related to digital records.
    Visit NDSA

  • Tennessee Department of State - Archives and Records
    Discover state-specific resources, guidelines, and support related to managing records in Tennessee.
    Visit Tennessee Department of State

  • International Association for Privacy Professionals (IAPP)
    Stay informed about privacy laws, data protection, and best practices relevant to managing digital records.
    Visit IAPP

  • Coursera and edX
    Enhance your skills through various online courses focusing on data management, digital records, and information science.

  • Books

    • "Digital Preservation: A Practical Guide" by Grace L. Agnew
    • "Managing Digital Records: Solutions for Records Managers" by David O. Stephens

  • LinkedIn Learning
    Access a wide range of professional courses on record management, data analysis, and information technology skills necessary for a Digital Records Operator.
    Visit LinkedIn Learning

Frequently Asked Questions (FAQs) About Digital Records Operator in Tennessee

  • What does a Digital Records Operator do?
    A Digital Records Operator is responsible for managing, organizing, and maintaining digital records within an organization. This includes data entry, scanning physical documents, and ensuring the proper categorization and retrieval of digital files.

  • What skills are required to become a Digital Records Operator?
    Key skills include:

    • Proficiency in data entry and management software
    • Strong attention to detail
    • Basic understanding of digital filing systems
    • Good organizational skills
    • Effective communication skills

  • What educational background is needed for this role?
    A high school diploma or equivalent is typically required. Some employers may prefer an associate degree or relevant certification in information management or a related field.

  • Is prior experience necessary for a Digital Records Operator?
    While previous experience in data entry or records management can be advantageous, many employers are willing to train candidates who show a strong willingness to learn and the necessary skills.

  • What are the typical work environments for a Digital Records Operator?
    Digital Records Operators are often employed in various settings such as government agencies, healthcare facilities, legal firms, educational institutions, and corporate offices. Work can be done in-person, remotely, or in a hybrid setting depending on the organization.

  • What software or tools do Digital Records Operators typically use?
    Common tools include document management systems, database software, and office productivity programs like Microsoft Office. Familiarity with specific industry-related software may also be required.

  • What is the average salary for a Digital Records Operator in Tennessee?
    As of the latest data, the average salary for a Digital Records Operator in Tennessee ranges from $30,000 to $45,000 per year, depending on experience, location, and the industry.

  • What are the career advancement opportunities in this field?
    With experience and additional training, Digital Records Operators can advance to roles such as Records Manager, Data Analyst, or Information Specialist. Pursuing certifications in records management can also enhance advancement prospects.

  • Are there professional certifications available for Digital Records Operators?
    Yes, certifications such as the Registered Record Manager (RRM) and Certified Records Manager (CRM) can aid in professional development and career advancement.

  • What qualities make someone successful as a Digital Records Operator?
    Successful Digital Records Operators are typically organized, detail-oriented, and able to work efficiently to meet deadlines. They also possess strong problem-solving skills and the ability to adapt to new technology quickly.