Timekeeping Specialist in Washington Career Overview

As a Timekeeping Specialist, your primary responsibility involves the meticulous tracking and management of employee hours and attendance records. This role plays a significant part in ensuring that organizations maintain accurate payroll processes and compliance with labor regulations.

Key aspects of your role include:

  • Time Reporting: You are responsible for collecting, reviewing, and validating time and attendance data from various sources, ensuring accuracy and reliability.
  • Payroll Support: By providing accurate records of working hours, you directly assist payroll departments in calculating employee wages, including overtime and other compensations.
  • Policy Compliance: You help organizations adhere to federal and state labor laws related to work hours and pay, which is essential for mitigating legal risks and maintaining fair labor practices.
  • Record Maintenance: Keeping up-to-date records of employee timekeeping, including leave requests and absences, is a critical function that aids in human resources and operational planning.
  • Data Analysis: Analyzing timekeeping data can provide valuable insights into employee attendance patterns, productivity, and project staffing needs, which are important for strategic management decisions.

In summary, as a Timekeeping Specialist, you play a vital role in supporting the operational and financial integrity of an organization by ensuring that timekeeping processes are accurate, efficient, and compliant with applicable laws.

Timekeeping Specialist Salary in Washington

Annual Median: $62,240
Hourly Median: $29.92

Data sourced from Career One Stop, provided by the BLS Occupational Employment and Wage Statistics wage estimates.

Required Education To Become a Timekeeping Specialist in Washington

To become a Timekeeping Specialist, you will need certain educational qualifications and training. Below are the relevant college degree programs that can prepare you for this career:

  • Auditing: A degree in Auditing provides you with knowledge in financial recording and analysis, which is essential for maintaining accurate timekeeping records and ensuring compliance with regulations.

  • Clockwork: Pursuing coursework in Clockwork helps you understand the mechanisms and systems used in time tracking and management. This program often covers the integration of technology in tracking hours and improving efficiency.

  • Data Entry and Microcomputer Applications: A degree or certification in Data Entry and Microcomputer Applications focuses on essential computer skills and software applications that are commonly used in timekeeping tasks. You will learn how to manage and input data accurately.

  • Legal Administrative Assistant and Secretary: This program offers training in administrative functions, including record keeping and managing documents related to timekeeping within legal settings. Completing this program equips you with the skills needed to handle sensitive information and timelines.

  • QuickBooks: A course in QuickBooks teaches you about one of the most widely used accounting software solutions. Knowledge of QuickBooks is valuable for recording time worked and generating reports efficiently, aiding businesses in payroll and time management processes.

Each of these educational paths provides foundational knowledge and skills relevant to the responsibilities of a Timekeeping Specialist, aiding you in your journey towards this career.

Best Schools to become a Timekeeping Specialist in Washington 2024

#1Coryell County

Central Texas College

Killeen, TX

In-State Tuition:$3,720
Out-of-State Tuition:$7,500
Admission Rate:N/A
Graduation Rate:17%
Total Enrollment:8,326
#2Clark County

Northwest Career College

Las Vegas, NV

In-State Tuition:$N/A
Out-of-State Tuition:$N/A
Admission Rate:N/A
Graduation Rate:62%
Total Enrollment:1,962
#3Washington County

Blinn College District

Brenham, TX

In-State Tuition:$3,600
Out-of-State Tuition:$8,310
Admission Rate:N/A
Graduation Rate:10%
Total Enrollment:17,909
#4King County

Renton Technical College

Renton, WA

In-State Tuition:$3,882
Out-of-State Tuition:$4,350
Admission Rate:N/A
Graduation Rate:60%
Total Enrollment:3,072
#5Anoka County

Anoka Technical College

Anoka, MN

In-State Tuition:$5,500
Out-of-State Tuition:$5,500
Admission Rate:N/A
Graduation Rate:47%
Total Enrollment:1,580
#6Tippecanoe County

Purdue University Global

West Lafayette, IN

In-State Tuition:$10,080
Out-of-State Tuition:$13,356
Admission Rate:N/A
Graduation Rate:20%
Total Enrollment:45,125
Timekeeping Specialist Job Description:
  • Compile and record employee time and payroll data.
  • May compute employees' time worked, production, and commission.
  • May compute and post wages and deductions, or prepare paychecks.

Timekeeping Specialist Required Skills and Competencies in Washington

  • Attention to Detail: You must be precise in recording and managing time-related data, ensuring accuracy to minimize errors in payroll and compliance.

  • Analytical Skills: The ability to analyze time data and identify discrepancies is essential. You should be capable of reviewing patterns, troubleshooting issues, and making recommendations for improvements.

  • Technical Proficiency: Familiarity with timekeeping software and database management systems is vital. You should be adept at using spreadsheets and other technical tools for data management.

  • Organizational Skills: Effective time management and prioritization of tasks are necessary to handle various responsibilities and meet deadlines efficiently.

  • Communication Skills: Strong oral and written communication skills will help you in explaining timekeeping policies and procedures to employees, as well as in collaborating with other departments.

  • Problem-Solving Ability: You need to be resourceful in resolving timekeeping issues that may arise, demonstrating critical thinking and creativity in your approach.

  • Confidentiality: You must handle sensitive information with discretion, adhering to privacy regulations and company policies regarding employee data.

  • Knowledge of Labor Laws and Regulations: Understanding federal and state labor laws related to timekeeping and payroll will help ensure compliance and prevent legal issues.

  • Interpersonal Skills: Working effectively with a diverse workforce requires strong interpersonal skills to build positive relationships and facilitate communication.

  • Adaptability: The ability to adjust to new technologies and changing organizational structures is crucial in a dynamic work environment.

  • Teamwork: Collaborating with HR, finance, and departmental teams is necessary for successful time management and reporting, requiring a cooperative approach.

Job Duties for Timekeeping Specialists

  • Compute wages and deductions, and enter data into computers.

  • Process and issue employee paychecks and statements of earnings and deductions.

  • Verify attendance, hours worked, and pay adjustments, and post information onto designated records.

Technologies and Skills Used by Timekeeping Specialists

Enterprise resource planning ERP software

  • Oracle PeopleSoft
  • Workday software

Presentation software

  • Microsoft PowerPoint

Time accounting software

  • Kronos Workforce Payroll
  • Kronos Workforce Timekeeper

Basic Skills

  • Listening to others, not interrupting, and asking good questions
  • Reading work related information

Problem Solving

  • Noticing a problem and figuring out the best way to solve it

Job Market and Opportunities for Timekeeping Specialist in Washington

The job market for Timekeeping Specialists in Washington has been gradually evolving, driven by changes in workforce management and technological advancements. Here are some key insights regarding demand, growth potential, and geographical hotspots within the state:

  • Demand:

    • Organizations in Washington are increasingly recognizing the importance of accurate timekeeping for financial accountability and labor regulations. This has led to a steady demand for Timekeeping Specialists across various industries, including healthcare, manufacturing, and technology.
    • As businesses look for efficiencies and compliance in managing employee hours, the role of Timekeeping Specialists is becoming more critical, resulting in a consistent influx of job postings.

  • Growth Potential:

    • The growth potential for Timekeeping Specialists appears promising. As more companies adopt automated timekeeping systems, the need for professionals who can manage these systems effectively is essential.
    • Additionally, the ongoing trend toward remote work has changed how companies track employee hours, contributing to an expanding need for expertise in timekeeping processes tailored for remote or hybrid settings.
    • The aging workforce also plays a role; as more experienced employees retire, there will be an increasing number of openings for new professionals in the field.

  • Geographical Hotspots:

    • Major metropolitan areas like Seattle and Spokane are prominent centers for job opportunities, driven by their diverse industrial bases and robust job markets.
    • The technology sector around Seattle, with its focus on startups and established companies, often has a high demand for Timekeeping Specialists due to the need for precision in payroll and compliance.
    • Other cities, such as Tacoma and Bellevue, are also witnessing growth in job opportunities, particularly in business services and healthcare. These regions are home to several large employers who invest in effective timekeeping solutions.
    • Rural areas in Washington may offer fewer opportunities; however, the growing embrace of remote work could make roles accessible beyond urban centers.

In summary, the job market for Timekeeping Specialists in Washington shows a favorable trend, with opportunities emerging in both urban and suburban areas. The continuing reliance on accurate timekeeping solutions ensures that skilled specialists will remain in demand for the foreseeable future.

Top Related Careers to Timekeeping Specialist 2024

Payroll and Benefits Clerk
Payroll Administrator
Compensation Clerk
Employee Time Coordinator

Additional Resources To Help You Become a Timekeeping Specialist in Washington

  • U.S. Department of Labor - Wage and Hour Division
    Access regulations and guidelines related to timekeeping and wages in the workplace.
    Wage and Hour Division

  • American Payroll Association (APA)
    A professional association dedicated to payroll education, which includes resources that apply to timekeeping professionals.
    American Payroll Association

  • Society for Human Resource Management (SHRM)
    SHRM offers a variety of resources related to human resource management, including timekeeping best practices.
    SHRM

  • National Association of State Personnel Administrators (NASPA)
    This organization provides valuable insights into government payroll systems and timekeeping standards.
    NASPA

  • Time Accounting Solutions, LLC
    Offers articles, software solutions, and best practice guides for timekeeping.
    Time Accounting Solutions

  • Workforce Magazine
    A publication that covers trends, news, and strategies in workforce management, including timekeeping practices.
    Workforce

  • Institute of Certified Bookkeepers (ICB)
    ICB provides resources and certifications related to bookkeeping and time tracking, beneficial for timekeeping specialists.
    ICB

  • Career One Stop
    Sponsored by the U.S. Department of Labor, this resource can help you find job openings and career planning information for timekeeping specialists.
    Career One Stop

  • Payscale Salary Reports
    An insightful resource to understand salary ranges and compensation packages for timekeeping specialists.
    Payscale

  • LinkedIn Learning
    Offers a variety of online courses and tutorials focused on time management, payroll software, and related skills that can enhance your career as a timekeeping specialist.
    LinkedIn Learning

Utilizing these resources can enhance your understanding of the profession, improve your skills, and offer networking opportunities.

Frequently Asked Questions (FAQs) About Timekeeping Specialist in Washington

  • What is a Timekeeping Specialist?
    A Timekeeping Specialist is responsible for tracking and managing employee attendance, hours worked, and leave requests. They help ensure compliance with labor laws and company policies regarding timekeeping.

  • What qualifications are needed to become a Timekeeping Specialist?
    Typically, you need a high school diploma or GED. Some positions may require an associate's degree, particularly in business administration or human resources. Familiarity with timekeeping software and data entry skills are also essential.

  • What software do Timekeeping Specialists commonly use?
    Timekeeping Specialists often utilize software such as Kronos, ADP Workforce Now, and QuickBooks. Proficiency in Excel is also beneficial for managing and analyzing data.

  • What are the primary responsibilities of a Timekeeping Specialist?
    Responsibilities include:

    • Monitoring employee time and attendance
    • Processing payroll data
    • Resolving discrepancies in time records
    • Ensuring compliance with labor laws
    • Maintaining accurate timekeeping records and reporting

  • Where can I find job opportunities as a Timekeeping Specialist in Washington?
    Job openings can be found on job boards such as Indeed, Glassdoor, and LinkedIn. Additionally, check company websites and local classifieds.

  • What skills are essential for a successful Timekeeping Specialist?
    Important skills include:

    • Attention to detail
    • Strong organizational abilities
    • Proficiency in data entry
    • Excellent communication skills
    • Analytical thinking

  • What is the average salary for a Timekeeping Specialist in Washington?
    As of 2023, the average salary for a Timekeeping Specialist in Washington generally ranges from $45,000 to $60,000 annually, depending on experience and location.

  • Are there opportunities for advancement in this career?
    Yes, advancement is possible. A Timekeeping Specialist may progress to roles such as Payroll Administrator, HR Coordinator, or even HR Manager, depending on additional qualifications and experience.

  • What is the typical work environment for a Timekeeping Specialist?
    Timekeeping Specialists usually work in an office setting, often within human resources or payroll departments. Remote work opportunities may also be available depending on the employer.

  • Do Timekeeping Specialists need to maintain certifications?
    While not mandatory, obtaining certifications such as Certified Payroll Professional (CPP) or similar credentials can enhance your credentials and improve career prospects.

  • Can I work part-time as a Timekeeping Specialist?
    Yes, many companies offer part-time positions in this role. Part-time opportunities can provide valuable experience and may be ideal for students or individuals seeking flexible work schedules.