Timekeeping Specialist in North Carolina Career Overview

As a Timekeeping Specialist, you play a vital role in maintaining accurate records of employee work hours, attendance, and leave. Your responsibilities not only focus on tracking hours worked but also ensuring compliance with labor laws and company policies.

Key aspects of your role include:

  • Time and Attendance Recording: You manage systems and processes that track employee attendance, including tardiness, absences, and vacation days.
  • Data Accuracy: Ensuring that timekeeping records are precise is essential for payroll processing and helps to mitigate discrepancies that could lead to employee dissatisfaction or financial issues.
  • Reporting: You prepare and analyze time and attendance reports, providing valuable insights to management regarding workforce productivity and utilization.
  • Communication: Regular interaction with employees and management is part of your role, as you help them understand policies regarding time off, overtime, and any potential changes to timekeeping processes.
  • System Management: You may oversee the technology and software used for timekeeping, ensuring that it integrates smoothly with payroll systems and is updated as necessary.

Your contributions have direct implications for an organization’s operational efficiency and employee morale, making your expertise significant across industries. By ensuring accurate timekeeping, you support compliant payroll processes and enhance overall organizational productivity.

Timekeeping Specialist Salary in North Carolina

Annual Median: $49,150
Hourly Median: $23.63

Data sourced from Career One Stop, provided by the BLS Occupational Employment and Wage Statistics wage estimates.

Required Education To Become a Timekeeping Specialist in North Carolina

To become a Timekeeping Specialist, you will need to pursue specific educational qualifications and training. The following degree programs can provide you with the foundational knowledge and skills necessary for this role:

  • Auditing: A degree in auditing will equip you with techniques in financial record-keeping and compliance, essential for maintaining accurate timekeeping records.

  • Clockwork: While less common, some institutions may offer specialized training in timekeeping software such as Clockwork, focusing on efficient attendance tracking and reporting systems.

  • Data Entry and Microcomputer Applications: This program will enhance your data management skills and familiarize you with various software applications crucial for timekeeping tasks.

  • Legal Administrative Assistant and Secretary: Coursework in this area will offer insights into maintaining records accurately and understanding the legal implications of timekeeping and payroll.

  • QuickBooks: Training in QuickBooks will provide you with comprehensive experience in managing financial records, including time tracking related to payroll and project management.

Pursuing any of these programs can provide you with essential qualifications for a career as a Timekeeping Specialist.

Best Schools to become a Timekeeping Specialist in North Carolina 2024

#1Coryell County

Central Texas College

Killeen, TX

In-State Tuition:$3,720
Out-of-State Tuition:$7,500
Admission Rate:N/A
Graduation Rate:17%
Total Enrollment:8,326
#2Clark County

Northwest Career College

Las Vegas, NV

In-State Tuition:$N/A
Out-of-State Tuition:$N/A
Admission Rate:N/A
Graduation Rate:62%
Total Enrollment:1,962
#3Washington County

Blinn College District

Brenham, TX

In-State Tuition:$3,600
Out-of-State Tuition:$8,310
Admission Rate:N/A
Graduation Rate:10%
Total Enrollment:17,909
#4King County

Renton Technical College

Renton, WA

In-State Tuition:$3,882
Out-of-State Tuition:$4,350
Admission Rate:N/A
Graduation Rate:60%
Total Enrollment:3,072
#5Anoka County

Anoka Technical College

Anoka, MN

In-State Tuition:$5,500
Out-of-State Tuition:$5,500
Admission Rate:N/A
Graduation Rate:47%
Total Enrollment:1,580
#6Tippecanoe County

Purdue University Global

West Lafayette, IN

In-State Tuition:$10,080
Out-of-State Tuition:$13,356
Admission Rate:N/A
Graduation Rate:20%
Total Enrollment:45,125
Timekeeping Specialist Job Description:
  • Compile and record employee time and payroll data.
  • May compute employees' time worked, production, and commission.
  • May compute and post wages and deductions, or prepare paychecks.

Timekeeping Specialist Required Skills and Competencies in North Carolina

  • Attention to Detail: You must be able to accurately enter and process timekeeping data, ensuring that all information is correct and free from errors.

  • Organizational Skills: A high degree of organization is necessary to manage multiple timekeeping records, deadlines, and reports effectively.

  • Technical Proficiency: Familiarity with timekeeping software and payroll systems is essential. You should be comfortable using spreadsheets and various office applications.

  • Analytical Skills: Being able to analyze timekeeping records and reports helps identify discrepancies and trends, which can improve efficiency.

  • Communication Skills: Clear communication is key for collaborating with team members and addressing any inquiries regarding time records or policies.

  • Problem-Solving Skills: You need to tackle issues that arise within timekeeping processes, developing solutions quickly to minimize disruptions.

  • Knowledge of Labor Laws: Understanding relevant labor laws and company policies regarding timekeeping and payroll regulations is necessary to ensure compliance.

  • Deadline Management: You should be able to prioritize tasks and work under tight deadlines without compromising accuracy.

  • Adaptability: The ability to adjust to new systems, processes, or changes in regulations is vital for maintaining an efficient timekeeping process.

  • Confidentiality: You must maintain confidentiality regarding employee information and time records to protect sensitive data.

Job Duties for Timekeeping Specialists

  • Compute wages and deductions, and enter data into computers.

  • Process and issue employee paychecks and statements of earnings and deductions.

  • Verify attendance, hours worked, and pay adjustments, and post information onto designated records.

Technologies and Skills Used by Timekeeping Specialists

Enterprise resource planning ERP software

  • Oracle PeopleSoft
  • Workday software

Presentation software

  • Microsoft PowerPoint

Time accounting software

  • Kronos Workforce Payroll
  • Kronos Workforce Timekeeper

Basic Skills

  • Listening to others, not interrupting, and asking good questions
  • Reading work related information

Problem Solving

  • Noticing a problem and figuring out the best way to solve it

Job Market and Opportunities for Timekeeping Specialist in North Carolina

The job market for Timekeeping Specialists in North Carolina is currently favorable, reflecting a robust demand across various industries. Here are some key factors influencing this market:

  • Demand for Timekeeping Specialists: With the ongoing emphasis on efficiency and compliance in workforce management, organizations require professionals with expertise in timekeeping. This necessity spans sectors such as healthcare, manufacturing, education, and retail, where tracking employee hours and payroll remains critical.

  • Growth Potential: As businesses increasingly adopt sophisticated scheduling and payroll systems, the role of Timekeeping Specialists has expanded. The integration of technology and automation in timekeeping processes presents opportunities for growth, as companies seek specialists who can manage and optimize these systems.

  • Geographical Hotspots:

    • Charlotte: Known as a financial hub, Charlotte’s diverse economy supports numerous corporations that require timekeeping services, particularly in finance, healthcare, and logistics.
    • Raleigh-Durham: This area benefits from a strong presence of technology and research institutions, leading to roles in sectors that prioritize efficient time management, such as education and biotechnology.
    • Greensboro: With a mix of manufacturing and service-oriented businesses, Greensboro offers opportunities for timekeeping roles, particularly in industries that rely on precise labor tracking.
    • Wilmington: As the coastal region grows, businesses in hospitality and tourism are emerging, creating demand for timekeeping specialists to manage seasonal and variable work schedules.

Networking opportunities and professional associations within North Carolina may also enhance your prospects as industries evolve and new opportunities arise. Engaging with local chapters of professional organizations can provide you with insights into job openings and industry trends, further positioning you for success within the timekeeping field.

Top Related Careers to Timekeeping Specialist 2024

Payroll and Benefits Clerk
Payroll Administrator
Compensation Clerk
Employee Time Coordinator

Additional Resources To Help You Become a Timekeeping Specialist in North Carolina

  • American Payroll Association (APA)
    Access resources related to payroll processing, including timekeeping best practices.
    American Payroll Association

  • National Association of Payroll Professionals (NAPP)
    Find training and certification options for payroll professionals, including timekeeping specialists.
    National Association of Payroll Professionals

  • Society for Human Resource Management (SHRM)
    Explore articles, webinars, and resources on time management and payroll practices.
    SHRM

  • U.S. Department of Labor - Wage and Hour Division
    Review federal regulations regarding wage computation and timekeeping practices.
    U.S. Department of Labor - WHD

  • North Carolina Department of Revenue
    Understand state-specific guidelines on payroll tax and employer obligations.
    North Carolina Department of Revenue

  • National Institute of Governmental Purchasing (NIGP)
    Gain access to procurement and timekeeping guidelines for public sector organizations.
    NIGP

  • Time Management Institute
    Learn about effective time management techniques that can enhance timekeeping practices.
    Time Management Institute

  • International Foundation of Employee Benefit Plans
    Explore resources related to employee benefits, which often intersect with timekeeping processes.
    IFEBP

  • LinkedIn Learning
    Find online courses focusing on time management, payroll administration, and software training relevant to timekeeping positions.
    LinkedIn Learning

  • PayScale
    Research salary data and career paths related to timekeeping specialists.
    PayScale

These resources will enhance your understanding of the timekeeping specialist field and provide essential insights into professional development and industry practices.

Frequently Asked Questions (FAQs) About Timekeeping Specialist in North Carolina

  • What does a Timekeeping Specialist do?
    A Timekeeping Specialist manages and maintains accurate records of employee work hours, attendance, and leave. You’ll ensure compliance with payroll regulations and policies while working closely with HR and finance teams to streamline the payroll process.

  • What qualifications do I need to become a Timekeeping Specialist?
    Generally, a high school diploma is required, but an associate's or bachelor's degree in business administration, human resources, or a related field can be beneficial. Familiarity with payroll software and data entry skills are also important.

  • What skills are essential for success in this role?
    Key skills include strong attention to detail, proficiency in computer applications, particularly spreadsheets, and timekeeping software. Good communication and organizational skills are also vital, as you’ll interact with employees and management regularly.

  • Do I need prior experience in payroll or accounting?
    While not always required, having previous experience in payroll, accounting, or human resources can enhance your candidacy. This experience helps you understand the complexities involved in timekeeping and payroll processing.

  • What types of companies hire Timekeeping Specialists?
    Timekeeping Specialists are needed in a variety of industries, including healthcare, education, manufacturing, and retail. Nearly any organization with employees can benefit from a dedicated timekeeping professional.

  • What is the average salary for a Timekeeping Specialist in North Carolina?
    The average salary can vary depending on experience and the specific region within North Carolina. However, as of the latest data, Timekeeping Specialists typically earn between $35,000 and $55,000 annually.

  • What opportunities for advancement exist in this field?
    With experience, you may advance to roles such as Payroll Manager, Human Resources Manager, or even Director of Finance. Specialized certifications in payroll or human resources can also facilitate career growth.

  • Are there professional certifications available for Timekeeping Specialists?
    Yes, certifications such as the Certified Payroll Professional (CPP) offered by the American Payroll Association can enhance your resume and demonstrate your expertise.

  • What software should I be familiar with?
    Familiarity with payroll and timekeeping software such as ADP, Kronos, and QuickBooks is beneficial. Proficiency in spreadsheet applications like Microsoft Excel is also essential for managing and analyzing time data.

  • Can I work remotely as a Timekeeping Specialist?
    Some companies offer remote or hybrid work options, particularly for roles focused on administrative tasks like timekeeping. However, the availability of these arrangements can vary by employer and industry.