Records Technician in Minnesota Career Overview
As a Records Technician, you play a vital role in maintaining and managing an organization's information resources. Your responsibilities include:
- Organizing and categorizing a wide range of documents, including patient records, legal files, and company reports, ensuring they are easily accessible when needed.
- Implementing filing systems, both electronic and physical, to optimize retrieval processes and support the workflow of your organization.
- Ensuring compliance with federal and state regulations regarding data privacy and record-keeping practices, safeguarding sensitive information from unauthorized access.
Your work is essential in sectors such as healthcare, education, government, and corporate environments, where accurate and efficient management of records is not only important for operational efficiency but also critical for legal and regulatory compliance. You help facilitate smooth communication and accountability within the company, enabling other professionals to perform their duties effectively. By doing so, you contribute to the overall integrity and reliability of an organization’s information system.
Records Technician Salary in Minnesota
Data sourced from Career One Stop, provided by the BLS Occupational Employment and Wage Statistics wage estimates.
Required Education To Become a Records Technician in Minnesota
To become a Records Technician in Minnesota, you typically need to complete specific educational programs that provide you with the knowledge and skills necessary for this career. Here are the relevant college degree programs:
Administrative Assistant and Secretarial Science
This program focuses on office management, communication, and administrative skills essential for supporting executives and managing office tasks effectively.Business Operations Support and Secretarial Services
This degree covers a broad range of business and administrative services. Education in this field prepares you for various roles within the business environment, emphasizing operational support and secretarial functions.Legal Administrative Assistant and Secretary
This specialized program trains students to manage legal documents, client communications, and the administrative tasks within law firms, equipping you with specific skills relevant to the legal environment.Library and Archives Assisting
This program concentrates on the organization, management, and preservation of information and records. It provides knowledge on how to assist in library settings and manage archival resources effectively.Medical Office Specialist
This degree program prepares you for administrative roles in healthcare settings. It includes training on medical terminology, billing, and coding, essential for managing patient records and supporting healthcare providers.
Completing any of these programs will enhance your qualifications for a career as a Records Technician.
Best Schools to become a Records Technician in Minnesota 2024
Central Louisiana Technical Community College
SOWELA Technical Community College
Merced College
Mississippi Gulf Coast Community College
Long Beach City College
Louisiana Delta Community College
- File correspondence, cards, invoices, receipts, and other records in alphabetical or numerical order or according to the filing system used.
- Locate and remove material from file when requested.
Records Technician Required Skills and Competencies in Minnesota
Attention to Detail: Precision is essential in maintaining and organizing records. You must be meticulous in ensuring that information is accurate and up-to-date.
Data Entry Skills: Proficiency in typing and data entry is necessary, as you will frequently input and update records into various systems.
Organizational Skills: Strong organizational abilities are required to manage large volumes of information efficiently and to keep records structured and easily accessible.
Computer Proficiency: You should be comfortable using various computer applications, databases, and electronic record management systems, as technology plays a significant role in record keeping.
Communication Skills: Clear and effective communication is vital. You will need to interact with other staff members and possibly the public, requiring both verbal and written communication capabilities.
Analytical Skills: The ability to analyze information helps ensure records are complete and that any discrepancies can be identified and resolved promptly.
Problem-Solving Abilities: You must be equipped to address issues that arise with records management, from resolving data entry errors to handling inquiries about public records.
Confidentiality and Ethical Judgment: Maintaining confidentiality is critical when handling sensitive information. You should understand ethical practices surrounding data privacy and security.
Time Management: Effective time management skills will enable you to juggle multiple tasks and deadlines while maintaining accuracy and efficiency in your work.
Adaptability: The ability to adapt to new technologies and processes is important, as record management systems and protocols can frequently change.
Job Duties for Records Technicians
Input data, such as file numbers, new or updated information, or document information codes into computer systems to support document and information retrieval.
Perform general office activities, such as typing, answering telephones, operating office machines, processing mail, or securing confidential materials.
Scan or read incoming materials to determine how and where they should be classified or filed.
Electronic mail software
- Email software
- Microsoft Outlook
Presentation software
- Microsoft PowerPoint
Spreadsheet software
- Microsoft Excel
Basic Skills
- Listening to others, not interrupting, and asking good questions
- Reading work related information
Problem Solving
- Noticing a problem and figuring out the best way to solve it
Job Market and Opportunities for Records Technician in Minnesota
The job market for Records Technicians in Minnesota is currently characterized by steady demand and a positive growth trajectory. Here are some key insights into the landscape of opportunities:
Demand Surge: The need for Records Technicians has increased due to the expansion of healthcare, legal, and business sectors requiring meticulous record-keeping and management. This trend is likely to continue as organizations prioritize compliance and data integrity.
Growth Potential: Employment projections indicate a growing job market for Records Technicians. As industries adapt to new regulations and technological advancements, the demand for skilled record-keeping professionals will likely rise, creating ample job opportunities.
Geographical Hotspots: Certain areas in Minnesota exhibit a higher concentration of job openings for Records Technicians:
- Twin Cities Metro Area: Minneapolis and St. Paul are significant hubs for employment in this field, offering various positions in hospitals, corporations, and government agencies.
- Rochester: Known for the Mayo Clinic and associated healthcare facilities, Rochester presents numerous opportunities for Records Technicians, particularly in medical record management.
- Duluth: With a growing need in its healthcare and nonprofit sectors, Duluth is emerging as a favorable location for Records Technician roles.
Industry Diversity: Records Technicians are employed across various sectors, including healthcare, legal services, educational institutions, and government agencies. This diversity helps stabilize job prospects, making it relatively easier to find positions tailored to your interests.
Technological Integration: The shift towards electronic records management necessitates skilled professionals who can work with electronic health records (EHR) systems and database management. Familiarity with digital tools can enhance job security and marketability.
Staying informed about emerging trends and networking within your local professional community can yield insights into available positions and innovative practices in record management.
Top Related Careers to Records Technician 2024
Additional Resources To Help You Become a Records Technician in Minnesota
American Health Information Management Association (AHIMA)
- Website: ahima.org
- Description: AHIMA provides resources for individuals pursuing a career in health information management, including certification information, educational materials, and professional development opportunities.
National Association of Local Boards of Health (NALBOH)
- Website: nalboh.org
- Description: NALBOH offers resources concerning public health records, practices, and guidelines relevant to local boards of health, which may benefit records technicians in health sectors.
Minnesota Department of Health (MDH)
- Website: health.state.mn.us
- Description: The MDH provides information about health data standards, public health records, and compliance regulations that affect records technicians working in health-related fields in Minnesota.
International Association of Privacy Professionals (IAPP)
- Website: iapp.org
- Description: IAPP is a leading global information privacy organization that offers resources on data protection and privacy, crucial for records technicians managing sensitive information.
Society of American Archivists (SAA)
- Website: archivists.org
- Description: The SAA provides professional guidelines, best practices, and education related to archival science and records preservation, valuable for records technicians in various sectors.
Minnesota Historical Society
- Website: mnhs.org
- Description: This organization offers resources related to recordkeeping and archival practices that can enhance your knowledge and skills as a records technician in Minnesota.
American Records Management Association (ARMA)
- Website: arma.org
- Description: ARMA is dedicated to the information governance profession and provides resources, educational opportunities, and certifications that are beneficial for records technicians.
National Archives and Records Administration (NARA)
- Website: archives.gov
- Description: NARA is the nation's record keeper, and it offers guidelines and resources for effective records management and preservation strategies relevant to all records technicians.
Minnesota Digital Library
- Website: mndigital.org
- Description: This online resource provides access to a wide range of digital collections and could be helpful for records technicians focused on digital recordkeeping and conservation.
LinkedIn Learning
- Website: linkedin.com/learning
- Description: LinkedIn Learning offers various online courses related to records management, organization, and data handling that can support your professional development as a records technician.
Frequently Asked Questions (FAQs) About Records Technician in Minnesota
What does a Records Technician do?
A Records Technician manages and organizes records for various institutions. This role involves maintaining the accuracy of records, ensuring compliance with regulations, and facilitating access to public documents. Duties may include data entry, file management, and assisting with audits.What qualifications do I need to become a Records Technician?
Typically, a high school diploma or equivalent is required. Many employers prefer candidates with additional training or degrees in information management, administrative support, or related fields. Familiarity with computer systems and record-keeping software is also beneficial.Is certification necessary for a Records Technician?
Certification is not always required, but obtaining credentials from organizations such as the Association of Records Managers and Administrators (ARMA) can enhance your qualifications and improve job prospects.What skills are important for a Records Technician?
Key skills include:- Attention to detail
- Organizational abilities
- Proficiency in computer applications
- Knowledge of data management practices
- Strong communication skills
What are the job prospects for Records Technicians in Minnesota?
Employment for Records Technicians is expected to grow, driven by the need for accurate record-keeping across various sectors, including healthcare, government, and education. The demand for professionals who can manage electronic records is particularly on the rise.What is the typical salary for a Records Technician in Minnesota?
Salaries can vary based on location, experience, and industry, but as of recent data, the average salary for a Records Technician in Minnesota ranges from $40,000 to $55,000 per year.What work environments do Records Technicians typically work in?
Records Technicians are employed in a variety of settings including hospitals, government agencies, educational institutions, and corporate offices. Most of the work is conducted in an office environment.Can I advance my career as a Records Technician?
Yes, there are opportunities for advancement. With experience and further education, you may progress to roles such as Records Manager or Data Administrator, where you can take on more responsibility for overseeing records systems and staff.What software do Records Technicians commonly use?
Records Technicians often use database management and records management software. Familiarity with Microsoft Office Suite (especially Excel) and electronic health record (EHR) systems is also advantageous.Are there any professional organizations for Records Technicians?
Yes, organizations such as ARMA International provide resources, networking opportunities, and professional development for individuals in records management and related fields.What continuing education opportunities are available for Records Technicians?
Many community colleges and online platforms offer courses in records management, data analysis, and compliance training. Attending workshops, webinars, and industry conferences can also provide valuable information and networking opportunities.