Records Management Specialist in New York Career Overview
As a Records Management Specialist, you play a vital role in the efficient organization and management of information within various sectors, including government, healthcare, legal, and corporate environments. Your responsibilities encompass a wide array of tasks tailored to ensure that information is properly categorized, stored, and accessible when needed.
- You establish and implement records management policies and procedures that ensure compliance with legal and regulatory requirements.
- You oversee the classification, retention, and disposal of records in accordance with established guidelines, which is essential for maintaining data integrity and confidentiality.
- You utilize various technology systems for the digitization and management of records, enhancing the accessibility and usability of information.
- You collaborate with various departments to provide guidance on best practices for record keeping, ensuring that all personnel are informed and equipped to manage records efficiently.
- You perform audits and assessments of records management systems, identifying areas for improvement and ensuring the ongoing effectiveness of records management strategies.
In a rapidly evolving digital landscape, your expertise in managing records not only supports organizational productivity but also safeguards vital information, making you an indispensable asset to any organization. Your role contributes to informed decision-making processes and fosters organizational compliance in an era where data breaches and information mismanagement pose significant risks.
Records Management Specialist Salary in New York
Data sourced from Career One Stop, provided by the BLS Occupational Employment and Wage Statistics wage estimates.
Required Education To Become a Records Management Specialist in New York
To become a Records Management Specialist in New York, you typically need to complete educational programs focused on records management, archiving, and information science. Here are the specific college degree programs that will help prepare you for this career:
Archives and Archival Administration
This program covers the principles and practices of preserving historical documents and records. You will learn about archival theory, arrangement, and description of records.Library and Information Science
A degree in this field provides a broad understanding of information organization, retrieval, and management. It emphasizes the use of technology and information systems, which are integral to records management.Library and Archives Assisting
This program is designed for individuals seeking entry-level positions in libraries and archives. You will gain practical knowledge of cataloging, reference services, and archive management techniques.Information Resources Management
Focusing on the efficient handling of information, this degree prepares you to manage information systems and data resources, which are vital in the records management field.Records Management
Specialized programs in records management will equip you with skills necessary for managing both physical and digital records. You will study records retention, compliance, and the latest tools and technologies in the industry.
These educational qualifications will lay the foundation for your career as a Records Management Specialist, providing you with essential knowledge and skills required in the field.
Best Schools to become a Records Management Specialist in New York 2024
San Jose State University
Western Governors University
University of North Texas
Texas Woman's University
Rutgers University-New Brunswick
Emporia State University
- Perform duties too varied and diverse to be classified in any specific office clerical occupation, requiring knowledge of office systems and procedures.
- Clerical duties may be assigned in accordance with the office procedures of individual establishments and may include a combination of answering telephones, bookkeeping, typing or word processing, office machine operation, and filing.
Records Management Specialist Required Skills and Competencies in New York
Attention to Detail: You must demonstrate a high level of accuracy when managing records to ensure information is correctly filed, retrieved, and maintained.
Organizational Skills: The ability to efficiently organize and categorize large volumes of documents is essential for quick access and retrieval.
Technical Proficiency: Familiarity with records management software and databases is important. You should also be capable of using various office technology and filing systems.
Analytical Skills: You need strong analytical capabilities to evaluate records for their historical, legal, and administrative value, ensuring proper retention and disposal.
Communication Skills: Effective verbal and written communication skills are necessary for providing guidance to colleagues and stakeholders on records management practices and policies.
Problem-Solving Skills: You should be able to identify issues that arise in the management of records and develop practical solutions to address them.
Project Management: The ability to manage multiple records-related projects simultaneously, ensuring deadlines are met is important in this role.
Knowledge of Regulations: Familiarity with industry regulations and compliance requirements relevant to records management is vital to maintain legal and organizational standards.
Team Collaboration: You should work well within teams, collaborating with various departments to ensure cohesive records management practices across the organization.
Adaptability: Flexibility to adjust to new technologies, processes, and regulatory changes in the field of records management is critical.
Ethics and Confidentiality: A strong sense of ethics and commitment to maintaining confidentiality when handling sensitive records must guide your practices.
Job Duties for Records Management Specialists
Answer telephones, direct calls, and take messages.
Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints.
Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.
Accounting software
- Intuit QuickBooks
- Sage 50 Accounting
Data base user interface and query software
- Blackboard software
- Yardi software
Medical software
- Henry Schein Dentrix
- MEDITECH software
Basic Skills
- Listening to others, not interrupting, and asking good questions
- Reading work related information
Social
- Changing what is done based on other people's actions
- Looking for ways to help people
Job Market and Opportunities for Records Management Specialist in New York
The job market for Records Management Specialists in New York is evolving alongside advancements in technology and the increasing importance of data governance. Here are key aspects of the current job market and opportunities available:
Demand: The demand for Records Management Specialists is steadily growing due to organizations' need to manage data efficiently and comply with regulatory standards. Industries such as healthcare, legal, finance, and government have a particularly high demand for professionals skilled in records management.
Growth Potential: The field is expected to experience significant growth as businesses transition to digital records management systems. This transition increases the need for specialists who can handle both paper and electronic records, navigate complex regulatory requirements, and implement best practices in information governance.
Geographical Hotspots:
- New York City: As the economic hub of the state, NYC offers the highest concentration of opportunities. Large corporations, law firms, and healthcare organizations in the area frequently seek Records Management Specialists to ensure compliance and efficiency in information management.
- Albany: As the state capital, Albany presents opportunities in governmental agencies and public sector positions, focusing on records preservation and management.
- Buffalo and Rochester: These cities are home to various industries including healthcare and education, where records management roles are essential for consistency and legal adherence in documentation practices.
- Long Island: The tech and real estate industries in Long Island are also expanding, leading to a greater need for records management professionals to support growing organizations.
Networking Opportunities: Engaging with professional organizations, such as ARMA International (Association of Records Managers and Administrators), can provide networking opportunities, professional development resources, and job leads.
By exploring these aspects of the job market, you can better navigate your career path as a Records Management Specialist in New York.
Top Related Careers to Records Management Specialist 2024
Additional Resources To Help You Become a Records Management Specialist in New York
Society of American Archivists (SAA)
Website: www.archivists.org
SAA offers a wealth of resources related to records management, including professional development opportunities, standards, and guidelines for best practices in managing archival records.International Council on Archives (ICA)
Website: www.ica.org
The ICA provides a global perspective on records management, offering resources such as publications, guidelines, and access to international standards.ARMA International
Website: www.arma.org
ARMA is a professional association for individuals in records and information management. They provide educational resources, networking opportunities, and industry standards.National Archives and Records Administration (NARA)
Website: www.archives.gov
NARA is the U.S. government's official archive and offers comprehensive resources, including training materials, guidance on federal records management regulations, and best practices.Institute of Certified Records Managers (ICRM)
Website: www.icrm.org
The ICRM provides information about certification programs for records managers and related resources, helping you validate your expertise in the field.The Records Management Society (RMS)
Website: www.rms.org.uk
Although based in the UK, the RMS offers valuable insights, best practices, and research on records management that can be applicable globally, including in New York.American Society for Information Science and Technology (ASIS&T)
Website: www.asist.org
ASIS&T focuses on the study of information science and its applications, providing publications, conferences, and resources relevant to records management professionals.University of Wisconsin-Madison's Archives and Records Management Program
Website: www.slis.wisc.edu
This educational program features a variety of resources for those looking to advance their knowledge in records management including research papers and curriculum guides.Digital Preservation Coalition (DPC)
Website: www.dpconline.org
The DPC is dedicated to digital preservation and offers resources, guides, and case studies that can be especially useful for records managers dealing with digital formats.Journal of Archival Organization
Website: www.tandfonline.com/loi/waoa20
This peer-reviewed journal covers a wide range of topics related to archival science and records management, providing insights and studies from professionals in the field.
These resources will provide you with a solid foundation for understanding and excelling in a career as a Records Management Specialist in New York.
Frequently Asked Questions (FAQs) About Records Management Specialist in New York
What is a Records Management Specialist?
A Records Management Specialist is responsible for organizing, maintaining, and ensuring the accuracy and accessibility of an organization's records. This includes overseeing the lifecycle of records from creation to disposal while ensuring compliance with laws and regulations.What qualifications do I need to become a Records Management Specialist?
A bachelor's degree in records management, information science, library science, or a related field is typically required. Certifications such as the Certified Records Manager (CRM) can also enhance your qualifications and job prospects.What skills are essential for a Records Management Specialist?
Key skills include strong organizational abilities, attention to detail, knowledge of records management software, familiarity with privacy laws and regulations, and effective communication skills. Analytical skills and the ability to work independently are also important.What industries employ Records Management Specialists?
Records Management Specialists can work in various industries, including healthcare, finance, government, legal, education, and corporate sectors. Any organization that generates and maintains records may require a specialist in this field.What are the primary responsibilities of a Records Management Specialist?
Responsibilities include:- Developing records management policies and procedures
- Classifying and indexing records
- Managing electronic and paper records
- Conducting audits to ensure compliance
- Training staff on records management practices
- Facilitating retention and destruction processes
What is the salary range for a Records Management Specialist in New York?
Salary can vary based on experience, education, and the specific industry, but as of 2023, the average salary for a Records Management Specialist in New York generally ranges from $55,000 to $85,000 per year.How can I advance my career as a Records Management Specialist?
Advancing in this career typically involves gaining additional certifications, pursuing a master's degree in a related field, taking on leadership roles, and staying updated on industry trends and technologies.Are there networking opportunities for Records Management Specialists in New York?
Yes, participating in industry-related conferences, joining professional organizations like the Association of Records Managers and Administrators (ARMA), and engaging in local networking events can provide valuable connections and resources.What are the job prospects for Records Management Specialists?
Job prospects are generally favorable, as the demand for records management is increasing due to organizational needs for compliance and efficiency. However, employment opportunities can vary based on economic conditions and industry trends.What software tools are commonly used in records management?
Common software tools include document management systems (DMS) like SharePoint, electronic records management systems (ERMS), and databases designed for records tracking and retrieval. Familiarity with data analytics tools may also be beneficial.Do Records Management Specialists work remotely?
While some positions may offer remote work options, many Records Management Specialists are required to work on-site, especially those involved with physical records. However, with the rise of digital records management, there are increasing opportunities for remote roles.