Records Management Clerk in Mississippi Career Overview
As a Records Management Clerk, you assume a vital role in ensuring the effective organization and maintenance of an organization's records. This position is essential across various industries, including healthcare, education, government, and corporate sectors. Your responsibilities typically include:
Document Management: You handle the classification, storage, and retrieval of records, ensuring that information is easily accessible when needed.
Compliance and Safety: By maintaining accurate records and adhering to legal regulations, you contribute to safeguarding sensitive data and ensuring compliance with industry standards.
Data Entry and Maintenance: You are involved in updating and entering data into databases, which requires attention to detail and a commitment to accuracy.
Record Retention: You help establish policies for the retention and disposal of records, which is imperative to balancing operational efficiency with regulatory compliance.
Assistance: Your role often includes supporting other staff members in retrieving data or modifying records, making you a key point of contact for record-related inquiries.
The importance of a Records Management Clerk extends beyond just managing files; you help support informed decision-making and operational efficiency in any organization by ensuring that accurate and up-to-date information is readily available.
Records Management Clerk Salary in Mississippi
Data sourced from Career One Stop, provided by the BLS Occupational Employment and Wage Statistics wage estimates.
Required Education To Become a Records Management Clerk in Mississippi
To become a Records Management Clerk in Mississippi, you typically need to fulfill the following educational qualifications and training:
Associate's Degree: Many positions require an associate's degree in a relevant field. Consider pursuing specific programs such as:
- Medical Records: Focuses on the organization and management of health data.
- Health Information Management: Covers the management of health information systems and regulations.
- Data Entry and Microcomputer Applications: Emphasizes data entry skills and proficiency in software applications essential for records management.
- Health and Medical Administrative Services: Provides a broader understanding of administrative roles in healthcare settings.
- Archival Administration: Prepares you for managing and preserving important documents and records in various organizations.
Certificates and Diplomas: Some candidates may opt for certificate programs that provide specialized training in records management systems and practices. These programs can be beneficial for gaining specific skills quickly.
On-the-Job Training: Many employers offer training programs to help you become familiar with their specific records management systems. This may include learning about company protocols, software systems, and compliance regulations.
Pursuing these educational paths will equip you with the foundational knowledge and skills necessary for a successful career as a Records Management Clerk.
Best Schools to become a Records Management Clerk in Mississippi 2024
Western Governors University
Ivy Tech Community College
Northeastern University
University of Illinois Chicago
Hinds Community College
The College of Health Care Professions-Northwest
- Perform routine administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.
Records Management Clerk Required Skills and Competencies in Mississippi
Attention to Detail: You must possess a keen eye for detail to ensure accuracy in maintaining records and to avoid errors that can lead to complications.
Organizational Skills: Your ability to organize physical and electronic documents systematically is essential for easy retrieval and management of records.
Time Management: Effectively managing your time will help you prioritize tasks, meet deadlines, and handle multiple requests efficiently.
Communication Skills: Strong verbal and written communication skills are necessary to interact with colleagues and clients, as well as to produce clear and effective documentation.
Technical Proficiency: Familiarity with record management software, databases, and basic office applications is essential for maintaining electronic and physical records.
Data Entry Skills: You should have strong data entry skills, being able to input information accurately and quickly into systems.
Confidentiality: A firm understanding of and commitment to privacy and confidentiality standards is imperative, as you will be handling sensitive information.
Problem-Solving Skills: The ability to identify and resolve issues related to records management efficiently is valuable for maintaining smooth operations.
Adaptability: You should be able to adjust to changes in processes, technologies, and regulations related to records management.
Customer Service Orientation: Providing assistance and responding to inquiries related to records will require a focus on customer service and helping others effectively.
Job Duties for Records Management Clerks
Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
Create, maintain, and enter information into databases.
Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
Data base user interface and query software
- Blackboard software
- Yardi software
Enterprise resource planning ERP software
- Microsoft Dynamics
- Oracle PeopleSoft
Video conferencing software
- Cisco Webex
- Zoom
Basic Skills
- Listening to others, not interrupting, and asking good questions
- Talking to others
Problem Solving
- Noticing a problem and figuring out the best way to solve it
Job Market and Opportunities for Records Management Clerk in Mississippi
The job market for Records Management Clerks in Mississippi presents a range of opportunities across various sectors. As organizations increasingly recognize the importance of effective records management, the demand for skilled professionals in this field is rising.
Demand for Records Management Clerks:
- The need for Records Management Clerks is driven by a growing emphasis on data organization, compliance, and retrieval functions across public and private sectors.
- Industries such as healthcare, education, government, and legal services are particularly focused on maintaining accurate records, leading to a higher demand for clerks in these areas.
Growth Potential:
- The Bureau of Labor Statistics anticipates a steady growth rate for jobs in records management and clerical roles over the next decade, reflecting a broader trend in office administration.
- Advancements in technology, especially in electronic records management systems, have created opportunities for clerks who can adapt to new tools and methods, further fueling growth in the profession.
Geographical Hotspots:
- Urban areas in Mississippi, particularly cities like Jackson, Gulfport, and Biloxi, serve as hotspots for employment in records management.
- The presence of healthcare facilities, educational institutions, government offices, and legal firms in these regions promotes a higher concentration of job openings.
- Additionally, as remote work continues to thrive, opportunities may also arise in smaller towns and rural areas that seek records management professionals who can handle tasks from various locations.
By keeping an eye on these trends and hotspots, you can position yourself strategically to leverage the job market for Records Management Clerks in Mississippi.
Top Related Careers to Records Management Clerk 2024
Additional Resources To Help You Become a Records Management Clerk in Mississippi
National Archives and Records Administration (NARA)
Explore guidelines and best practices in records management. NARA provides resources specific to managing federal records, which can offer insight applicable to various sectors.
NARA Records ManagementSociety of American Archivists (SAA)
This organization offers a wealth of knowledge on archival practices, ethical standards, and professional development opportunities. Consider becoming a member for additional resources.
SAA WebsiteARMA International
A leading association for records management, offering training, certification, and advocacy. Their resources include publications, webinars, and a community of professionals in the field.
ARMA InternationalMississippi Department of Archives and History
The state’s resources for records management and preservation guide both public and private organizations in compliance and best practices.
MDAH Records ManagementInternational Association for Information and Data Quality (IAIDQ)
This organization helps professionals understand data quality management, an essential aspect of records management. They offer articles, white papers, and webinars.
IAIDQLinkedIn Learning
Access a variety of online courses covering records management software, data management, and related skills. A subscription provides valuable educational resources.
LinkedIn LearningAmerican Society for Information Science and Technology (ASIS&T)
This organization focuses on the information sciences and provides resources on information management, including records management.
ASIS&T WebsiteRecords Management Society
Offers support for professionals in records management, including educational resources, conferences, and networking opportunities.
RMS WebsiteMississippi State Personnel Board
This site provides information on state job opportunities, including positions related to records management in state government.
MS State Personnel Board
Utilizing these resources can enhance your understanding of the field and assist you in advancing your career as a Records Management Clerk.
Frequently Asked Questions (FAQs) About Records Management Clerk in Mississippi
What are the primary responsibilities of a Records Management Clerk?
Your main responsibilities include organizing, maintaining, and retrieving records in various forms such as paper documents and digital files. You may also be responsible for ensuring compliance with regulations, processing incoming documents, and preparing records for storage or destruction.What qualifications do I need to become a Records Management Clerk?
Typically, a high school diploma or equivalent is required, though an associate’s degree in records management, business administration, or a related field can be beneficial. Experience with office software and database management is often preferred.Is certification necessary for a Records Management Clerk?
While certification is not usually required, obtaining a credential from professional organizations such as the Association of Records Managers and Administrators (ARMA) can enhance your job prospects and demonstrate your expertise.What skills are important for a successful Records Management Clerk?
Important skills include attention to detail, strong organizational abilities, proficiency with computer software, effective communication, and an understanding of legal and regulatory requirements related to record-keeping.Where can I find job opportunities as a Records Management Clerk in Mississippi?
You can explore job opportunities through online job boards, state and local government websites, and professional networks. Additionally, universities and healthcare organizations often have openings in their records management departments.What is the typical salary for a Records Management Clerk in Mississippi?
The salary can vary based on experience, location, and the specific employer. On average, Records Management Clerks in Mississippi earn between $30,000 and $40,000 per year, but this can increase with experience and additional responsibilities.What career advancement opportunities are available for Records Management Clerks?
Advancement opportunities might include positions such as Records Manager, Information Governance Manager, or Office Administrator. Gaining additional training or certifications can help you move up the career ladder.What work environment can I expect as a Records Management Clerk?
You will typically work in an office setting, either for governmental agencies, private companies, or non-profits. Your work may involve sitting for extended periods, but you will also likely spend time organizing and handling physical documents.Do Records Management Clerks work independently or as part of a team?
You can expect to work both independently and as part of a team. Although you may handle specific tasks on your own, collaboration with colleagues and other departments is often essential for effective record-keeping.How does technology impact the role of a Records Management Clerk?
Technology plays a significant role in modern record management, with many organizations using software to track and store documents digitally. Familiarity with document management systems and database software is crucial to your success in this field.What are the challenges faced by Records Management Clerks?
Common challenges include managing large volumes of records, ensuring compliance with various regulations, and keeping pace with technological changes in record management. Time management and the ability to adapt to changing processes will be essential skills to develop.