Records Management Clerk in Colorado Career Overview
As a Records Management Clerk, you play a vital role in ensuring the systematic organization and accessibility of an organization's records. Your responsibilities primarily revolve around the management of both physical and electronic documents, which are essential for the operational efficiency of any business or agency.
- You are tasked with maintaining accurate filing systems, allowing easy retrieval of information when needed.
- Your role involves adhering to regulations and best practices regarding data management, which helps protect sensitive information.
- You often collaborate with various departments to understand their records needs and implement appropriate management solutions.
- You ensure that records are preserved according to legal and regulatory requirements, supporting compliance efforts within the organization.
- The accuracy and efficiency of your work contribute to the decision-making processes, as timely access to information is often critical for business operations.
In this capacity, your contributions not only enhance record-keeping practices but also support the overall mission and objectives of your organization, highlighting the significance of precision and reliability in managing records.
Records Management Clerk Salary in Colorado
Data sourced from Career One Stop, provided by the BLS Occupational Employment and Wage Statistics wage estimates.
Required Education To Become a Records Management Clerk in Colorado
To become a Records Management Clerk in Colorado, you need specific educational qualifications and training. Below are the relevant college degree programs that can enhance your knowledge and prepare you for this role:
Medical Records: This program focuses on the management of patient records and health information systems critical for maintaining accurate and up-to-date patient data.
Health Information Management (HIM): A degree in HIM covers both the technical and managerial aspects of health information systems, including electronic health records and data analysis.
Data Entry and Microcomputer Applications: This program provides training in data input and management using various software applications, which is essential for maintaining records accurately and efficiently.
Health and Medical Administrative Services: This degree equips you with skills in managing administrative tasks in healthcare settings, including record keeping and health information systems.
Archival Administration: This program prepares you for managing and preserving records in various formats, focusing on techniques for organizing and accessing historical documents and information.
Completing any of these programs will give you the foundation needed to work effectively as a Records Management Clerk in various sectors.
Best Schools to become a Records Management Clerk in Colorado 2024
Western Governors University
Ivy Tech Community College
Northeastern University
University of Illinois Chicago
Hinds Community College
The College of Health Care Professions-Northwest
- Perform routine administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.
Records Management Clerk Required Skills and Competencies in Colorado
Attention to Detail: You must be highly detail-oriented to ensure accurate filing, categorization, and retrieval of documents. Small errors can lead to significant problems in record management.
Organizational Skills: Strong organizational abilities are essential for efficiently managing physical and electronic records. You should be able to structure information in a logical manner for easy access.
Technical Proficiency: Familiarity with office software, document management systems, and databases is necessary. Proficiency in Microsoft Office Suite and experience with records management software will enhance your efficiency.
Data Entry Skills: You should possess fast and accurate data entry skills to maintain current records and update information as needed.
Communication Skills: Effective verbal and written communication abilities are important for interacting with colleagues, clients, and other stakeholders. You need to clearly convey information about record-keeping processes.
Problem-Solving Skills: Being able to assess issues related to records management and come up with practical solutions is vital. You should be able to troubleshoot discrepancies in records and develop corrective actions.
Confidentiality and Discretion: Understanding and respecting the importance of confidentiality in handling sensitive records is critical. You need to handle all documents with a high degree of professionalism and integrity.
Time Management Skills: You should be capable of managing your time effectively to prioritize tasks and meet deadlines in a fast-paced environment.
Adaptability: Being adaptable in response to changing technologies and procedures is important. You may need to learn new systems and processes as the field evolves.
Knowledge of Legal and Regulatory Standards: Familiarity with laws and regulations governing record-keeping practices is essential. Understanding compliance requirements will help you maintain the integrity of records management.
Job Duties for Records Management Clerks
Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
Create, maintain, and enter information into databases.
Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
Data base user interface and query software
- Blackboard software
- Yardi software
Enterprise resource planning ERP software
- Microsoft Dynamics
- Oracle PeopleSoft
Video conferencing software
- Cisco Webex
- Zoom
Basic Skills
- Listening to others, not interrupting, and asking good questions
- Talking to others
Problem Solving
- Noticing a problem and figuring out the best way to solve it
Job Market and Opportunities for Records Management Clerk in Colorado
The job market for Records Management Clerks in Colorado is shaped by a variety of factors, including industry demand and the evolving landscape of information management. Here are some key insights regarding current trends and opportunities in this field:
Demand for Records Management Clerks: As organizations increasingly acknowledge the importance of efficient records management practices, there is a growing need for skilled professionals. Industries such as healthcare, finance, government, and education are particularly in need of records management clerks to maintain accurate records, ensure compliance with regulations, and streamline information retrieval processes.
Growth Potential: The employment outlook for Records Management Clerks is positive, with projections indicating steady growth in the coming years. The rise of digital records and the necessity for organizations to transition from paper-based systems to electronic formats will continue to fuel job opportunities in this area. Additionally, positions may become available as current employees retire or transition to different roles, creating openings for newcomers to the profession.
Geographical Hotspots: Within Colorado, certain regions stand out as hubs for records management opportunities. Consider the following areas:
Denver Metro Area: The capital city and surrounding suburbs boast a diverse mix of industries, including technology, healthcare, and government, generating a high demand for records management professionals.
Boulder: Known for its thriving tech scene and research institutions, Boulder presents opportunities in both public and private sectors, emphasizing the importance of records management in innovation and compliance.
Colorado Springs: With numerous military and defense organizations, Colorado Springs offers roles focused on maintaining classified and sensitive records, presenting unique opportunities for Records Management Clerks.
Industry Diversification: Beyond traditional sectors, the demand for records management skills spans across non-profits, legal firms, and municpalities. As organizations recognize the value of organized information, the scope of roles continues to expand.
Impact of Technology: The transition towards digital records and automated systems is reshaping the responsibilities of Records Management Clerks. Familiarity with electronic records management systems (ERMS) and understanding data retention policies will be advantageous as companies seek professionals who can effectively manage both physical and digital records.
By staying informed about these trends and geographic hotspots, you can better position yourself to take advantage of the job opportunities available in Colorado’s records management sector.
Top Related Careers to Records Management Clerk 2024
Additional Resources To Help You Become a Records Management Clerk in Colorado
American Society of Records Managers and Administrators (ARMA)
- Website: www.arma.org
- ARMA International provides education, standards, and best practices for records and information management professionals. Their resources include webinars, publications, and networking opportunities.
National Association of Government Archives and Records Administrators (NAGARA)
- Website: www.nagara.org
- NAGARA offers resources for government records management, including guidelines, training resources, and a community of professionals dedicated to the field.
The Association for Information and Image Management (AIIM)
- Website: www.aiim.org
- AIIM focuses on the management of information and offers certifications, training, and a wealth of content on best practices in records and information management.
Society of American Archivists (SAA)
- Website: www.archivists.org
- SAA is the primary professional association for archivists in the United States, providing resources, educational opportunities, and networking for records management professionals.
Records Management Quarterly
- Website: www.arma.org/publications/records-management-quarterly
- This publication offers insights and articles on current trends, technologies, and techniques in the field of records management.
Colorado State Archives
- Website: www.sos.state.co.us/pubs/archives
- The Colorado State Archives provides resources on state records management, including guidelines specific to Colorado and links to useful tools and forms.
ISO 15489 - Information and Documentation - Records Management
- Website: www.iso.org/iso-15489-records-management.html
- This international standard outlines the principles and processes of records management and serves as a foundational reference for professionals in the field.
Professional Certifications
- Certified Records Manager (CRM) offered by the Institute of Certified Records Managers (ICRM) - www.icrm.org
- Certified Information Professional (CIP) offered by AIIM - www.aiim.org/certifications/cip
Local Networking Opportunities
- Colorado ARMA Chapter: www.armacochapter.org
- This local chapter offers events, training, and a community to connect with other records management professionals in Colorado.
Books and Publications
- "Records Management: A Practical Guide" by Patricia C. Franks
- "Managing Records: A Handbook of Principles and Practices" by Elizabeth Shepherd and Geoffrey Yeo
- These books can provide foundational knowledge and insights into best practices within the field.
These resources can enhance your understanding and skills as a Records Management Clerk, providing valuable information and professional development opportunities.
Frequently Asked Questions (FAQs) About Records Management Clerk in Colorado
What are the primary responsibilities of a Records Management Clerk?
Your main tasks typically include organizing, categorizing, and maintaining records in both digital and physical formats. You may also be responsible for ensuring compliance with regulatory requirements and assisting staff in locating documents.What qualifications are necessary for becoming a Records Management Clerk?
While specific qualifications can vary, most employers look for a high school diploma or equivalent. Additional training or certification in records management, information technology, or administration can be beneficial.Is prior experience needed for this role?
Entry-level positions may not require prior experience, but familiarity with office environments, data entry, and basic computer skills can be advantageous. Experience in records management or related fields can enhance your application.What skills are important for a Records Management Clerk?
Key skills include attention to detail, strong organizational abilities, proficiency in data entry and management software, and effective communication skills. Being familiar with filing systems and record retention policies is also crucial.What are common workplaces for Records Management Clerks?
You can find employment in various settings, including government agencies, healthcare organizations, educational institutions, and corporate environments. Almost any sector that handles large volumes of records may require a Records Management Clerk.What is the typical salary range for this position in Colorado?
Salaries for Records Management Clerks in Colorado can vary based on experience, location, and employer. Generally, you can expect an hourly wage ranging from $15 to $25, translating to an annual salary of approximately $31,200 to $52,000.Are there opportunities for advancement in this field?
Yes, there are various pathways for advancement. With experience and additional training, you may move into supervisory roles, become a records manager, or specialize in areas like data analysis or information governance.What software tools do Records Management Clerks commonly use?
You will often work with database management systems, document management software, and spreadsheet applications like Microsoft Excel. Familiarity with electronic records information systems (ERIS) can also be advantageous.Are certifications available for Records Management Clerks?
Yes, professional certifications can enhance your credentials. The Institute of Certified Records Managers (ICRM) offers a certification program that is recognized in the industry. Additionally, other organizations may offer specialized training programs.How important is data privacy in this role?
Data privacy is extremely important. You are expected to follow legal and organizational guidelines to protect sensitive information and maintain confidentiality throughout your records management processes.