Purchase Order Administrator in Rhode Island Career Overview

As a Purchase Order Administrator, you play a vital role in the supply chain management process. Your main responsibility revolves around processing purchase orders and ensuring that all orders are executed efficiently, which is essential for maintaining the flow of goods and services within an organization. Your tasks typically include:

  • Managing incoming purchase orders and verifying their accuracy.
  • Coordinating with vendors and suppliers to confirm order details, delivery schedules, and any necessary adjustments.
  • Maintaining records of purchases, ensuring compliance with company policies and procurement regulations.
  • Communicating with various departments, such as inventory and finance, to align purchasing needs with organizational objectives.

Your contributions not only support operational efficiency but also enhance relationships with external stakeholders. Proper management of purchase orders can lead to cost savings and improved supplier performance, which ultimately influences the overall effectiveness of the business. In an industry that relies heavily on accurate and timely transactions, you help ensure that all parties remain informed and satisfied with their engagements. Your role is integral to sustaining supply chain integrity and enhancing productivity within the organization.

Purchase Order Administrator Salary in Rhode Island

Annual Median: $43,830
Hourly Median: $21.07

Data sourced from Career One Stop, provided by the BLS Occupational Employment and Wage Statistics wage estimates.

Required Education To Become a Purchase Order Administrator in Rhode Island

To become a Purchase Order Administrator, you will typically need to meet certain educational qualifications and undergo relevant training. Here are the recommended degree programs that can prepare you for a career in this field:

  • Purchasing, Procurement, Acquisitions, and Contracts Management

    • This program focuses on the principles and practices of procurement, including negotiation strategies, supplier management, and contract law.

  • General Office Occupations and Clerical Services

    • This program provides essential skills in office administration, record keeping, and clerical support, all of which are valuable for managing purchase orders.

  • Business Administration and Management

    • A degree in this area offers a broad understanding of business operations, financial management, and organizational behavior, equipping you with the knowledge necessary to succeed in procurement environments.

  • Business Operations Support and Secretarial Services

    • This program emphasizes skills in administrative support, office management, and business communication, which are directly applicable to the role of a Purchase Order Administrator.

  • Public Administration

    • This degree covers the management of public sector organizations and focuses on procurement practices within governmental entities, which can be beneficial for those looking to work in public sector purchase order administration.

Pursuing a degree in any of these areas will provide you with a solid foundation for a career as a Purchase Order Administrator. Additionally, consider any relevant certifications or training programs that can further enhance your qualifications in procurement and purchasing.

Best Schools to become a Purchase Order Administrator in Rhode Island 2024

#1Maricopa County

University of Phoenix-Arizona

Phoenix, AZ

In-State Tuition:$9,552
Out-of-State Tuition:$9,552
Admission Rate:N/A
Graduation Rate:18%
Total Enrollment:88,891
#2Merrimack County

Southern New Hampshire University

Manchester, NH

In-State Tuition:$15,000
Out-of-State Tuition:$15,000
Admission Rate:96%
Graduation Rate:41%
Total Enrollment:164,091
#3Salt Lake County

Western Governors University

Salt Lake City, UT

In-State Tuition:$7,404
Out-of-State Tuition:$7,404
Admission Rate:N/A
Graduation Rate:49%
Total Enrollment:156,935
#4El Paso County

Colorado Technical University-Colorado Springs

Colorado Springs, CO

In-State Tuition:$12,036
Out-of-State Tuition:$12,036
Admission Rate:N/A
Graduation Rate:20%
Total Enrollment:24,808
#5Maricopa County

Grand Canyon University

Phoenix, AZ

In-State Tuition:$16,407
Out-of-State Tuition:$16,407
Admission Rate:78%
Graduation Rate:45%
Total Enrollment:101,816
#6Lynchburg City

Liberty University

Lynchburg, VA

In-State Tuition:$15,467
Out-of-State Tuition:$15,467
Admission Rate:99%
Graduation Rate:66%
Total Enrollment:96,709
Purchase Order Administrator Job Description:
  • Receive and process incoming orders for materials, merchandise, classified ads, or services such as repairs, installations, or rental of facilities.
  • Generally receives orders via mail, phone, fax, or other electronic means.
  • Duties include informing customers of receipt, prices, shipping dates, and delays; preparing contracts; and handling complaints.

Purchase Order Administrator Required Skills and Competencies in Rhode Island

  • Attention to Detail: Your ability to meticulously review purchase orders, specifications, and terms is essential for avoiding errors and ensuring compliance with organizational policies.

  • Organizational Skills: You will need to manage multiple purchase orders simultaneously. Strong organizational skills are critical for tracking orders, managing timelines, and maintaining accurate records.

  • Communication Skills: Effective verbal and written communication is necessary for collaborating with suppliers, vendors, and internal departments. You should be able to clearly convey needs and expectations.

  • Negotiation Skills: As a Purchase Order Administrator, you should be adept at negotiating terms and prices with suppliers. This ability can lead to cost savings and better service.

  • Analytical Skills: You need to analyze data related to purchase orders, inventory levels, and supplier performance. Strong analytical skills enable you to make informed decisions and recommendations.

  • Technical Skills: Proficiency in enterprise resource planning (ERP) software and other procurement tools is often required. Familiarity with Excel and other data management programs can facilitate efficient order processing.

  • Problem-Solving Skills: The capacity to identify issues related to orders, such as delays or discrepancies, and to develop solutions quickly is important for maintaining workflow continuity.

  • Interpersonal Skills: Building effective relationships with colleagues and suppliers enhances collaboration and can lead to smoother transactions and improved support.

  • Time Management: You should be able to prioritize tasks efficiently to meet deadlines, especially in a fast-paced environment with competing demands.

  • Financial Acumen: Understanding budgeting, pricing models, and financial implications of purchasing decisions will help you work more effectively and contribute to the organization's financial health.

Job Duties for Purchase Order Administrators

  • Obtain customers' names, addresses, and billing information, product numbers, and specifications of items to be purchased, and enter this information on order forms.

  • Recommend merchandise or services that will meet customers' needs.

  • Review orders for completeness according to reporting procedures and forward incomplete orders for further processing.

Technologies and Skills Used by Purchase Order Administrators

Electronic mail software

  • Email software
  • Microsoft Outlook

Enterprise resource planning ERP software

  • Microsoft Dynamics
  • SAP software

Presentation software

  • Microsoft PowerPoint

Basic Skills

  • Listening to others, not interrupting, and asking good questions
  • Talking to others

Social

  • Changing what is done based on other people's actions
  • Looking for ways to help people

Job Market and Opportunities for Purchase Order Administrator in Rhode Island

The job market for Purchase Order Administrators in Rhode Island is currently characterized by a steady demand, driven by several key factors:

  • Increased Operational Efficiencies: Many organizations are focusing on enhancing their supply chain and procurement processes, which boosts the need for skilled Purchase Order Administrators to manage and streamline purchasing activities.

  • Retail and Manufacturing Growth: Rhode Island has a diverse economy with a mix of retail, manufacturing, and service industries. As these sectors continue to evolve and expand, the demand for Purchase Order Administrators rises to support procurement functions.

  • Small to Medium-Sized Enterprises (SMEs): A significant portion of Rhode Island's economy consists of SMEs, which often require dedicated personnel to handle purchasing obligations. This creates numerous job opportunities for Purchase Order Administrators within these companies.

  • Technological Advancements: The adoption of new technologies and software in procurement processes is reshaping the role of Purchase Order Administrators. As businesses incorporate more automated systems, professionals with the ability to navigate these technologies will be sought after.

  • Geographical Hotspots: Areas such as Providence and Warwick are among the most active regions for procurement roles due to their concentration of businesses and supply chain activities. Review job boards and company career pages in these areas to find actionable opportunities.

  • Networking Opportunities: Professional organizations and local business groups in Rhode Island provide excellent networking prospects. Engaging in these communities can lead to job openings and insight into market trends.

As you explore career opportunities as a Purchase Order Administrator in Rhode Island, consider these factors to understand the market dynamics and position yourself effectively for success.

Top Related Careers to Purchase Order Administrator 2024

Order Processing Specialist
Customer Service Coordinator
Inventory Control Clerk
Shipping and Receiving Clerk

Additional Resources To Help You Become a Purchase Order Administrator in Rhode Island

  • Institute for Supply Management (ISM)

    • Website: www.ismworld.org
    • Provides resources, certification programs, and a wealth of information related to supply chain management and procurement practices.

  • National Association of Purchasing Managers (NAPM)

    • Website: www.napm.org
    • Offers a variety of educational materials, training, and insights into purchasing and procurement trends.

  • Supply Chain Management Association (SCMA)

    • Website: www.scma.com
    • Focuses on promoting the benefits of effective supply chain management and provides educational resources for professionals.

  • American Purchasing Society (APS)

  • Chartered Institute of Procurement & Supply (CIPS)

    • Website: www.cips.org
    • A leading global organization dedicated to promoting best practices in procurement and supply management. Offers professional development resources and certifications.

  • LinkedIn Learning

    • Website: www.linkedin.com/learning
    • Provides a range of online courses related to procurement, supply chain management, and effective purchasing strategies.

  • Purchasing Supply Chain Management Journal (PSCM)

  • Rhode Island Department of Labor and Training

    • Website: www.dlt.state.ri.us
    • Offers resources on job training, employment opportunities, and labor market information specific to Rhode Island.

  • Society for Human Resource Management (SHRM)

    • Website: www.shrm.org
    • While primarily focused on HR, SHRM provides valuable information on employment law and workplace policies that can impact procurement professionals.

  • Bureau of Labor Statistics - Purchasing Agents and Buyers

Utilizing these resources can enhance your knowledge and professional skills in your role as a Purchase Order Administrator and help you stay informed about industry trends and best practices.

Frequently Asked Questions (FAQs) About Purchase Order Administrator in Rhode Island

  • What are the primary responsibilities of a Purchase Order Administrator?
    As a Purchase Order Administrator, you are responsible for managing the purchase order process, which includes creating, tracking, and updating purchase orders, verifying accurate pricing and quantities, and ensuring timely delivery of goods and services. You will also communicate with vendors and internal stakeholders to resolve any discrepancies.

  • What skills are essential for a successful Purchase Order Administrator?
    Key skills include strong organizational abilities, attention to detail, communication skills, and proficiency in procurement software and Microsoft Office applications. A solid understanding of supply chain management and negotiation tactics can also be beneficial.

  • What qualifications do I need to become a Purchase Order Administrator?
    Most employers prefer candidates with an associate's degree in business administration, supply chain management, or a related field. Relevant experience in procurement or administrative roles can be advantageous, along with certifications like Certified Purchasing Professional (CPP).

  • What is the typical salary range for a Purchase Order Administrator in Rhode Island?
    Salaries can vary based on experience and the specific employer, but as of October 2023, the average salary range for Purchase Order Administrators in Rhode Island is between $45,000 and $65,000 annually.

  • What are some common industries that employ Purchase Order Administrators?
    Purchase Order Administrators can find opportunities in a variety of sectors, including manufacturing, retail, healthcare, and government. Companies that rely heavily on inventory and supplies often require skilled administrators to manage their purchasing processes.

  • Is there room for advancement in this career?
    Yes, there is potential for advancement. With experience, you may move into higher-level positions such as Procurement Manager, Supply Chain Manager, or even roles in contract management and strategic sourcing.

  • What is the job outlook for Purchase Order Administrators in Rhode Island?
    The job outlook is generally positive, as businesses continue to seek efficient procurement processes. As supply chain management becomes increasingly important, skilled professionals in this field are likely to be in demand.

  • What software tools should a Purchase Order Administrator be familiar with?
    Familiarity with procurement software such as SAP, Oracle, or QuickBooks is beneficial. Additionally, proficiency in Microsoft Excel for data analysis and reporting is often required.

  • How can I improve my chances of being hired as a Purchase Order Administrator?
    Gaining experience through internships or entry-level positions in procurement or supply chain management can be helpful. Networking within the industry and obtaining relevant certifications can also enhance your resume and appeal to potential employers.

  • What are the typical working conditions for Purchase Order Administrators?
    Most Purchase Order Administrators work in office settings and typically maintain standard business hours. However, extended hours may occur during peak seasons or when dealing with urgent purchasing needs.