Career

How To Become An Employee Time Coordinator In Pennsylvania 2024

Learn everything you need to know about becoming an Employee Time Coordinator, including salary, schools, and programs.

Employee Time Coordinator in Pennsylvania Career Overview

As an Employee Time Coordinator, you play a key role in managing the time and attendance processes within an organization. Your main responsibilities include:

  • Monitoring and managing employee attendance records, tracking hours worked, and ensuring compliance with company policies and labor regulations.
  • Coordinating with payroll departments to ensure accurate and timely processing of employee compensation based on the hours recorded.
  • Assisting in the development and implementation of timekeeping systems that enhance efficiency and accuracy in recording employee work hours.
  • Investigating and resolving discrepancies in timekeeping and attendance, addressing issues related to employee schedules, absences, and overtime.
  • Communicating with employees regarding their time records, updating them on policy changes, and providing support for time-related inquiries.

Your role significantly impacts operational efficiency and labor cost management. By ensuring accurate timekeeping, you help organizations maintain productivity, adhere to labor laws, and create a fair working environment for employees. Your efforts support not only the business's financial outcomes but also contribute to foster a culture of accountability and transparency within the workforce.

Best Schools to become a Employee Time Coordinator near Pennsylvania 2024

#7Prince George's County

University of Maryland Global Campus

Adelphi, MD

In-State Tuition:$7,488
Out-of-State Tuition:$11,976
Admission Rate:N/A
Graduation Rate:19%
Total Enrollment:55,838
#2Merrimack County

Southern New Hampshire University

Manchester, NH

In-State Tuition:$15,000
Out-of-State Tuition:$15,000
Admission Rate:96%
Graduation Rate:41%
Total Enrollment:164,091
#6Lynchburg City

Liberty University

Lynchburg, VA

In-State Tuition:$15,467
Out-of-State Tuition:$15,467
Admission Rate:99%
Graduation Rate:66%
Total Enrollment:96,709
#8Marion County

Ivy Tech Community College

Indianapolis, IN

In-State Tuition:$4,487
Out-of-State Tuition:$8,777
Admission Rate:N/A
Graduation Rate:31%
Total Enrollment:89,705
#10Tippecanoe County

Purdue University Global

West Lafayette, IN

In-State Tuition:$10,080
Out-of-State Tuition:$13,356
Admission Rate:N/A
Graduation Rate:20%
Total Enrollment:45,125

Employee Time Coordinator Salary in Pennsylvania

Annual Median: $50,240
Hourly Median: $24.15

Data sourced from Career One Stop, provided by the BLS Occupational Employment and Wage Statistics wage estimates.

Required Education To Become an Employee Time Coordinator in Pennsylvania

To become an Employee Time Coordinator, you will typically need a combination of formal education and specialized training. The following college degree programs can enhance your qualifications:

  • Human Resources Management and Services: A degree in this field will provide you with essential knowledge about employee relations, organizational behavior, and HR policies, which are important for managing employee time and attendance.

  • Human Resources Management and Personnel Administration: This program focuses on the administrative aspects of human resources, including managing staff records and compliance with labor laws, which are integral to the role of an Employee Time Coordinator.

  • Human Resources Development: This degree emphasizes training and development within the workforce, helping you understand how to manage employee performance and time effectively within an organization.

  • Labor and Industrial Relations: A focus on the relationship between management and employees, this program will equip you with insights into labor laws and negotiation skills, contributing to effective time coordination in relation to labor contracts.

  • Business Administration and Management: A degree in this area provides a broader business perspective, including operations management and organizational efficiency, which can be beneficial in overseeing time management systems and practices.

While a bachelor’s degree in one of these fields is often preferred, experience through internships or entry-level HR positions may also be considered valuable training for aspiring Employee Time Coordinators.

Best Schools to become a Employee Time Coordinator near Pennsylvania 2024

#7Prince George's County

University of Maryland Global Campus

Adelphi, MD

In-State Tuition:$7,488
Out-of-State Tuition:$11,976
Admission Rate:N/A
Graduation Rate:19%
Total Enrollment:55,838
#2Merrimack County

Southern New Hampshire University

Manchester, NH

In-State Tuition:$15,000
Out-of-State Tuition:$15,000
Admission Rate:96%
Graduation Rate:41%
Total Enrollment:164,091
#6Lynchburg City

Liberty University

Lynchburg, VA

In-State Tuition:$15,467
Out-of-State Tuition:$15,467
Admission Rate:99%
Graduation Rate:66%
Total Enrollment:96,709
#8Marion County

Ivy Tech Community College

Indianapolis, IN

In-State Tuition:$4,487
Out-of-State Tuition:$8,777
Admission Rate:N/A
Graduation Rate:31%
Total Enrollment:89,705
#10Tippecanoe County

Purdue University Global

West Lafayette, IN

In-State Tuition:$10,080
Out-of-State Tuition:$13,356
Admission Rate:N/A
Graduation Rate:20%
Total Enrollment:45,125
Employee Time Coordinator Job Description:
  • Compile and record employee time and payroll data.
  • May compute employees' time worked, production, and commission.
  • May compute and post wages and deductions, or prepare paychecks.

Employee Time Coordinator Required Skills and Competencies in Pennsylvania

  • Attention to Detail: You must meticulously handle timekeeping records, ensuring all data is accurate and errors are promptly addressed.

  • Organizational Skills: You need to effectively manage multiple tasks and prioritize workload to meet deadlines and maintain efficient operations.

  • Communication Skills: Strong written and verbal communication skills are essential for interacting with employees, payroll departments, and management to clarify timekeeping policies and resolve disputes.

  • Analytical Skills: You should be adept at analyzing timekeeping data to identify trends, discrepancies, and areas for improvement, which can aid in informed decision-making.

  • Technical Proficiency: Familiarity with timekeeping software and tools is necessary, along with a solid understanding of spreadsheet applications such as Excel for data management.

  • Problem-Solving Ability: Your role may involve addressing and resolving issues related to time records, requiring you to think critically and devise practical solutions.

  • Knowledge of Labor Laws: Understanding of federal and state labor regulations regarding timekeeping, overtime, and employee rights is important to ensure compliance in record-keeping practices.

  • Team Collaboration: You should be able to work well within a team, as collaboration with HR and finance departments is often essential for seamless operations.

  • Time Management: The ability to manage your own time efficiently is vital to handle various responsibilities and ensure timely reporting of employee hours.

  • Customer Service Orientation: A focus on providing excellent service to employees seeking assistance with timekeeping issues fosters a positive workplace environment.

Job Duties for Employee Time Coordinators

  • Compute wages and deductions, and enter data into computers.

  • Process and issue employee paychecks and statements of earnings and deductions.

  • Verify attendance, hours worked, and pay adjustments, and post information onto designated records.

Technologies and Skills Used by Employee Time Coordinators

Enterprise resource planning ERP software

  • Oracle PeopleSoft
  • Workday software

Presentation software

  • Microsoft PowerPoint

Time accounting software

  • Kronos Workforce Payroll
  • Kronos Workforce Timekeeper

Basic Skills

  • Listening to others, not interrupting, and asking good questions
  • Reading work related information

Problem Solving

  • Noticing a problem and figuring out the best way to solve it

Job Market and Opportunities for Employee Time Coordinator in Pennsylvania

The job market for Employee Time Coordinators in Pennsylvania is currently favorable, reflecting a steady demand across various industries. Here are the key elements shaping the landscape:

  • Demand for Employee Time Coordinators: Many organizations are increasingly prioritizing efficient workforce management and accurate time tracking. This heightened focus is generating a consistent need for professionals who can streamline these processes.

  • Growth Potential: As businesses continue to adapt to changing regulations and look to optimize payroll and labor costs, the role of Employee Time Coordinators is becoming more integral. You can expect job prospects to improve further due to advancements in timekeeping technologies and software, which require skilled personnel to manage and implement.

  • Geographical Hotspots:

    • Philadelphia: The largest city in Pennsylvania hosts numerous corporations and institutions, leading to a high concentration of job openings in various sectors including healthcare, education, and finance.
    • Pittsburgh: Known for its transformation into a tech and service-oriented economy, there's a growing demand for Employee Time Coordinators in this region, particularly within tech firms and healthcare services.
    • Harrisburg: As the state capital, there are opportunities within government agencies and public sector organizations requiring precise timekeeping solutions.
    • Allentown and Lancaster: These smaller cities are witnessing growth in manufacturing and distribution industries, creating more roles for professionals who specialize in managing employee time records.

    You will find that the demand for Employee Time Coordinators is supported by an array of industries focused on operational efficiency. This positions you well for exploring various job opportunities throughout the state.

Top Related Careers to Employee Time Coordinator 2024

Timekeeping Specialist
Compensation Clerk
Payroll and Benefits Clerk
Payroll Administrator

Additional Resources To Help You Become an Employee Time Coordinator in Pennsylvania

  • National Association of Professional Employers (NAPEO)
    A resource for understanding employment and payroll practices, offering insights and best practices for Employee Time Coordinators.
    Visit NAPEO

  • Society for Human Resource Management (SHRM)
    Provides a wealth of resources on HR practices, including guidelines on timekeeping regulations and employee management.
    Visit SHRM

  • American Payroll Association (APA)
    Offers training and resources specifically geared toward payroll professionals, including courses and certifications that can enhance your skills as an Employee Time Coordinator.
    Visit APA

  • Department of Labor and Industry, Pennsylvania
    Official state resources for labor laws, wage and hour information, and other essential guidelines that affect employee time management practices.
    Visit Pennsylvania DLI

  • Bureau of Labor Statistics (BLS)
    Provides information on job outlook, salary data, and industry trends for positions related to Employee Time Coordination and human resources.
    Visit BLS

  • HR 360
    Delivers specific tools and resources for HR professionals, including policies and procedures that pertain to managing employee attendance and timekeeping.
    Visit HR 360

  • Workforce Management Magazine
    Insights and articles on workforce optimization, including trends and strategies in employee time management and scheduling.
    Visit Workforce Management

  • LinkedIn Learning
    Offers a variety of online courses designed to enhance skills relevant to time coordination, including software training like ADP and Kronos.
    Visit LinkedIn Learning

  • CareerOneStop
    Sponsored by the U.S. Department of Labor, this site offers tools for career exploration, training, and job search resources specific to the HR and payroll sectors.
    Visit CareerOneStop

  • Local HR Chapters and Networking Groups
    Many local chapters of HR organizations provide networking opportunities and professional development resources. Look for chapters of the Society for Human Resource Management (SHRM) in Pennsylvania.
    Find Local Chapters

Frequently Asked Questions (FAQs) About Employee Time Coordinator in Pennsylvania

  • What are the primary responsibilities of an Employee Time Coordinator?
    You are responsible for managing employee attendance records, scheduling shifts, and ensuring compliance with labor laws. You also process timecards, handle payroll inquiries, and facilitate communication between management and staff regarding attendance issues.

  • What qualifications do I need to become an Employee Time Coordinator in Pennsylvania?
    A high school diploma or GED is typically required. However, many employers prefer candidates with an associate degree or bachelor's degree in human resources, business administration, or a related field. Familiarity with payroll software and knowledge of labor laws are also advantageous.

  • What skills are essential for an Employee Time Coordinator?
    You should possess strong organizational skills, attention to detail, and excellent communication abilities. Proficiency in computer software, particularly spreadsheets and payroll systems, is crucial. Time management skills and the ability to work independently are also important.

  • What is the typical salary range for an Employee Time Coordinator in Pennsylvania?
    Salaries can vary based on experience, education, and the size of the employer. On average, you might expect to earn between $40,000 and $60,000 per year. Larger companies and those in metropolitan areas may offer higher salaries.

  • Are there opportunities for advancement in the role of Employee Time Coordinator?
    Yes, there are opportunities for advancement. With experience, you may move into higher-level human resources positions, such as Human Resources Manager or Payroll Director. Additional certifications in HR or payroll management can also enhance your career prospects.

  • What industries commonly hire Employee Time Coordinators?
    You can find employment in various industries, including healthcare, education, retail, manufacturing, and corporate offices. Virtually any organization with a workforce will require time coordination services.

  • Is prior experience necessary to become an Employee Time Coordinator?
    While prior experience in payroll or human resources can be beneficial, it is not always required for entry-level positions. Some employers may provide on-the-job training for candidates who demonstrate the right skills and work ethic.

  • How does the job of an Employee Time Coordinator differ from that of a timekeeper or payroll clerk?
    While there is overlap, as an Employee Time Coordinator, your role encompasses broader responsibilities, including managing schedules, ensuring compliance, and addressing employee concerns. Timekeepers and payroll clerks typically focus more narrowly on recording hours and processing paychecks.

  • What software programs are commonly used by Employee Time Coordinators?
    You will likely use time-tracking software and payroll systems such as ADP, Paychex, or Kronos. Proficiency in Microsoft Excel can also be beneficial for managing data and reports.

  • How can I find job openings for Employee Time Coordinator positions in Pennsylvania?
    Job openings can be found on various job boards such as Indeed, Glassdoor, and LinkedIn. Additionally, industry-specific websites and local career fairs can provide opportunities. Networking with HR professionals may also help you uncover job leads.