Administrative Typing Clerk in Washington Career Overview
As an Administrative Typing Clerk, you play an essential role in maintaining the flow of information within an organization. Your primary responsibilities involve the accurate and efficient input of data, assisting in the management of documents, and supporting office operations.
Key aspects of this role include:
Data Entry and Management: You are responsible for entering, updating, and maintaining various documents and databases, ensuring that information is both accurate and easily accessible.
Document Preparation: You prepare a variety of documents, including reports, memos, and correspondence, and ensure they meet the required formatting and quality standards.
Communication Support: Your role often includes assisting with communication tasks, such as sending and receiving emails, drafting messages, and coordinating schedules, which is vital for smooth organizational operations.
Administrative Assistance: You provide general administrative support, which may include filing, organizing paperwork, and managing office supplies, contributing to a well-functioning office environment.
Collaboration: Working closely with other departments, you facilitate communication and workflow, ensuring that necessary information is available to support team objectives.
In the broader context of the workforce, your role as an Administrative Typing Clerk is fundamental in promoting efficiency and organization. By ensuring that information is processed and managed systematically, you help maintain the productivity of business operations and contribute to the overall success of the organization.
Administrative Typing Clerk Salary in Washington
Data sourced from Career One Stop, provided by the BLS Occupational Employment and Wage Statistics wage estimates.
Required Education To Become an Administrative Typing Clerk in Washington
To become an Administrative Typing Clerk, you typically need the following educational qualifications and training:
High School Diploma or Equivalent: A fundamental requirement is a high school diploma or equivalent certification. This provides the basic literacy and numeracy skills essential for the role.
Relevant Associate Degree Programs: Consider enrolling in one of the following associate degree programs:
- Administrative Assistant and Secretarial Science: This program covers essential office skills, typing, and business communication.
- Business Operations Support and Secretarial Services: This degree focuses on the skills necessary for supporting business operations, including clerical duties and office management.
- Executive Assistant and Secretary: This program prepares you for higher-level administrative positions, integrating advanced technology and organizational skills.
- General Office Occupations and Clerical Services: This degree provides broad knowledge of clerical procedures, office systems, and general administrative tasks.
- Word Processing: This specialized program emphasizes typing proficiency, document formatting, and the use of word processing software.
Certification Programs: While not always required, you may benefit from obtaining certifications such as:
- Certified Administrative Professional (CAP): This certification demonstrates your expertise in administrative functions and can enhance your job prospects.
- Microsoft Office Specialist (MOS): Earning this certification indicates proficiency in Microsoft Office applications, which are commonly used in administrative roles.
Completing these educational programs and certification options can help prepare you for a successful career as an Administrative Typing Clerk.
Best Schools to become a Administrative Typing Clerk in Washington 2024
Maysville Community and Technical College
Eastern Gateway Community College
Central Louisiana Technical Community College
Ivy Tech Community College
Bluegrass Community and Technical College
SOWELA Technical Community College
- Use word processor, computer, or typewriter to type letters, reports, forms, or other material from rough draft, corrected copy, or voice recording.
- May perform other clerical duties as assigned.
Administrative Typing Clerk Required Skills and Competencies in Washington
Typing Proficiency: You should possess exceptional typing skills, ideally aiming for a speed of at least 60 words per minute with high accuracy. Familiarity with different typing techniques and systems can enhance your efficiency.
Attention to Detail: You need to be vigilant in spotting errors in documents, ensuring accuracy in data entry, and maintaining the integrity of the information you handle.
Organizational Skills: Strong organizational abilities are essential for managing multiple tasks, prioritizing assignments, and maintaining orderly files and records.
Technical Skills: Proficiency in using word processing software, spreadsheet applications, and database management systems is necessary. Familiarity with office equipment like printers and scanners is also important.
Communication Skills: You should be able to communicate effectively, both verbally and in writing. Clear communication is critical for collaborating with team members and conveying information in documents.
Time Management: The ability to manage your time effectively allows you to meet deadlines and handle varying workloads efficiently. You must be adept at setting priorities.
Problem-Solving Skills: You need to be capable of identifying issues that arise during your work and finding practical solutions, particularly when dealing with data discrepancies or technical problems.
Interpersonal Skills: Building rapport with colleagues while demonstrating professionalism is key. You should be able to work well in a team-oriented environment.
Adaptability: The capacity to adapt to new technologies, procedures, and work environments is necessary in a fast-paced administrative role.
Confidentiality: It is essential to manage sensitive information with discretion and adhere to privacy regulations to maintain trust and compliance.
Job Duties for Administrative Typing Clerks
Check completed work for spelling, grammar, punctuation, and format.
File and store completed documents on computer hard drive or disk, or maintain a computer filing system to store, retrieve, update, and delete documents.
Perform other clerical duties, such as answering telephone, sorting and distributing mail, running errands or sending faxes.
Customer relationship management CRM software
- Act!
- Blackbaud CRM
Office suite software
- Google Workspace software
- Microsoft Office software
Presentation software
- Microsoft PowerPoint
Basic Skills
- Listening to others, not interrupting, and asking good questions
- Reading work related information
Social
- Looking for ways to help people
Job Market and Opportunities for Administrative Typing Clerk in Washington
The job market for Administrative Typing Clerks in Washington is currently stable, with a steady demand for professionals in this role. Several factors contribute to the ongoing need for Administrative Typing Clerks across the state.
Demand: Organizations in various sectors, including healthcare, education, and government, require efficient administrative support for smooth operations. The digitization of records and the continual need for clerical work mean that qualified Administrative Typing Clerks are often in demand.
Growth Potential: The growth potential for Administrative Typing Clerks can be influenced by the advancement of technology and automation. While some traditional clerical roles may be reduced due to technological improvements, there is an increasing need for administrative support in projects that necessitate human oversight. Professionals who adapt to new software and tools will likely find more opportunities in evolving environments.
Geographical Hotspots:
- Seattle: As the largest city in Washington, Seattle serves as a hub for many corporations and industries, including technology firms, healthcare organizations, and educational institutions. This concentration of businesses creates numerous job opportunities for Administrative Typing Clerks.
- Spokane: This city in eastern Washington is also experiencing growth, with a mix of small businesses and larger organizations requiring administrative support, offering a favorable job market for clerical roles.
- Tacoma: Situated near Seattle, Tacoma has a diverse economy that includes port activities, healthcare, and education. The demand for administrative support within these sectors contributes to job openings for Administrative Typing Clerks.
- Vancouver: Close to the Oregon border, Vancouver benefits from its proximity to Portland and has a range of job opportunities in various industries including healthcare, technology, and local government.
In summary, the job market for Administrative Typing Clerks in Washington is influenced by sector growth and technological advancements. Opportunities are particularly abundant in urban areas like Seattle, Spokane, Tacoma, and Vancouver, where a diverse range of industries is present.
Top Related Careers to Administrative Typing Clerk 2024
Additional Resources To Help You Become an Administrative Typing Clerk in Washington
U.S. Bureau of Labor Statistics (BLS)
- Visit the BLS website for detailed information on job outlook, salary, and employment statistics for administrative support roles.
- Bureau of Labor Statistics - Secretaries and Administrative Assistants
National Association of Speciality Schools (NASS)
- This organization provides resources and information for administrative professionals, including certification programs and networking opportunities.
- NASS Website
American Administrative Professionals (AAP)
- AAP offers resources, training, and support for administrative professionals. Their site includes webinars, certifications, and professional development opportunities.
- American Administrative Professionals
OfficeTeam (Robert Half)
- OfficeTeam is a staffing agency specializing in office professionals. Their blog features advice on job searching, salary expectations, and industry news.
- OfficeTeam Blog
Microsoft Office Training Center
- Enhance your typing and administrative skills with free tutorials on using Microsoft Office software efficiently, including Word and Excel.
- Microsoft Office Training
Typing.com
- This free platform provides typing lessons and assessments that can help improve your typing speed and accuracy, essential for an administrative typing clerk.
- Typing.com
National Career Development Association (NCDA)
- Access resources related to career development, including guidance on job searching, resume writing, and skills assessments.
- National Career Development Association
Workforce Development Council of Seattle-King County
- This organization provides job training and resources for job seekers in the Seattle-King County area, including workshops and career fairs.
- Workforce Development Council
Local Community Colleges and Vocational Schools
- Check local institutions for programs in office management or administrative assistance that offer training and certification relevant to becoming an administrative typing clerk.
- Example: Seattle Central College
Utilizing these resources can significantly enhance your understanding and improve your skills as an Administrative Typing Clerk.
Frequently Asked Questions (FAQs) About Administrative Typing Clerk in Washington
What are the primary responsibilities of an Administrative Typing Clerk?
An Administrative Typing Clerk typically handles various clerical tasks, including typing and formatting documents, inputting data, maintaining records, scheduling appointments, and answering phone calls. You may also be responsible for managing correspondence and providing general administrative support.What skills are important for an Administrative Typing Clerk?
Essential skills for this role include fast and accurate typing, proficiency in word processing and spreadsheet software, strong attention to detail, excellent organizational abilities, and good communication skills. Familiarity with office equipment and administrative procedures is also beneficial.What is the typical salary for an Administrative Typing Clerk in Washington?
Salaries for Administrative Typing Clerks in Washington can vary based on experience, location, and the specific employer. On average, you can expect to earn between $35,000 and $50,000 per year, with entry-level positions on the lower end of the spectrum.What educational qualifications are required to become an Administrative Typing Clerk?
Most employers prefer candidates to have at least a high school diploma or equivalent. Some may require or prefer an associate degree in a related field or completion of a vocational training program that focuses on office skills.What types of industries hire Administrative Typing Clerks?
Administrative Typing Clerks are employed across various sectors, including government agencies, educational institutions, healthcare facilities, legal offices, and corporate environments. Almost any organization that requires administrative support typically hires individuals for this role.Is experience necessary to get a job as an Administrative Typing Clerk?
While some positions may require prior experience, many employers are willing to train entry-level applicants. Having internships or volunteer experience in an office setting can be advantageous. Proficiency in typing and software applications can also help you stand out.What are the opportunities for advancement in this career?
Advancement opportunities for Administrative Typing Clerks include moving into higher-level administrative roles, such as Administrative Assistant, Executive Assistant, or Office Manager. Gaining additional skills and certifications in office management or specialized software can enhance your prospects for promotion.Are there any certifications available for Administrative Typing Clerks?
While not mandatory, obtaining certifications such as the Microsoft Office Specialist (MOS) or Certified Administrative Professional (CAP) can enhance your credentials and demonstrate your commitment to professionalism in the field.What are the working conditions like for an Administrative Typing Clerk?
Most Administrative Typing Clerks work in an office environment, which typically involves sitting for long periods while using a computer. The job may require occasionally lifting or moving supplies and interacting with clients or colleagues throughout the day.What is the job outlook for Administrative Typing Clerks in Washington?
The job outlook for Administrative Typing Clerks is generally stable, with steady demand in various industries. Labor market trends indicate ongoing needs for administrative support, although automation and technological advances may impact certain tasks in the future.