Explore Reference Materials Assistant Schools (2024)

Looking to start your journey as a Reference Materials Assistant? Finding the right education is key. Here's a curated list of schools offering quality Reference Materials Assistant programs:

  • We've identified top institutions known for excellent Reference Materials Assistant education.
  • Options include both local schools and nationally recognized programs.
  • Each listing highlights relevant degree programs for aspiring Reference Materials Assistant professionals.
  • You'll also find information on related career paths in the field.

Browse through these options to find a program that aligns with your career goals in the Reference Materials Assistant industry.

Top Reference Materials Assistant Schools (2024)

View our ranking methodology here
#1Santa Clara County

San Jose State University

San Jose, CA

In-State Tuition:$5,742
Out-of-State Tuition:$17,622
Admission Rate:77%
Graduation Rate:68%
Total Enrollment:35,751
#2Denton County

University of North Texas

Denton, TX

In-State Tuition:$8,295
Out-of-State Tuition:$18,087
Admission Rate:79%
Graduation Rate:59%
Total Enrollment:44,767
#3Denton County

Texas Woman's University

Denton, TX

In-State Tuition:$5,616
Out-of-State Tuition:$15,408
Admission Rate:94%
Graduation Rate:48%
Total Enrollment:15,958
#4Middlesex County

Rutgers University-New Brunswick

New Brunswick, NJ

In-State Tuition:$12,900
Out-of-State Tuition:$30,600
Admission Rate:66%
Graduation Rate:84%
Total Enrollment:50,637
#5Lyon County

Emporia State University

Emporia, KS

In-State Tuition:$5,278
Out-of-State Tuition:$13,195
Admission Rate:96%
Graduation Rate:52%
Total Enrollment:5,324
#6Suffolk County

Simmons University

Boston, MA

In-State Tuition:$43,060
Out-of-State Tuition:$43,060
Admission Rate:76%
Graduation Rate:74%
Total Enrollment:5,710

Reference Materials Assistant Required Education (2024)

To become a Reference Materials Assistant, you will need to fulfill certain educational requirements, which can vary depending on the employer and the complexity of the tasks involved.

  • Minimum Education:

    • A high school diploma or equivalent is typically the minimum requirement for entry-level positions.
    • Some employers may prefer candidates who have completed coursework in library science, information management, or a related field.

  • Advanced Education:

    • An associate degree in library science or information technology can enhance your employability and equip you with more advanced skills in information retrieval and management.
    • A bachelor's degree in a relevant discipline, such as library science, information studies, or a related area, may also be favored by some employers, particularly for positions in larger libraries or specialized research institutions.

Having the appropriate educational background will help you understand the organization and use of reference materials effectively, setting a solid foundation for your career as a Reference Materials Assistant.

Reference Materials Assistant Professional Certifications & Licenses (2024)

To enhance your credentials and increase your job prospects as a Reference Materials Assistant, consider pursuing the following certifications and licenses:

  • Library Support Staff Certification (LSSC): Offered by the American Library Association (ALA), this certification is designed for paraprofessional library staff. It covers various competencies, including reference services and technical services.

  • Certified Public Library Administrator (CPLA): Sponsored by the Association for Library Service to Children (ALSC), this certification is ideal for those in supervisory or managerial roles within library settings, emphasizing leadership and management skills.

  • Certified Records Manager (CRM): Although more common in larger organizations, the CRM certification provided by ARMA International can be advantageous. It validates your expertise in managing information and records, which is valuable in a reference materials context.

  • Digital Asset Management Certification: Various institutions offer certifications in digital asset management. This can be particularly beneficial as many reference materials are now available in digital formats.

  • Other relevant certifications:

    • Cataloging and Metadata Certification: This is useful if you are involved in organizing and managing reference materials in libraries.
    • Information Literacy Certification: Focused on teaching how to identify, locate, evaluate, and use information effectively.

While formal certification is not always a requirement, possessing relevant credentials can help differentiate you in a competitive job market. Always check the requirements of specific employers or regions, as these can vary.

Job Duties for Reference Materials Assistants

  • Answer routine telephone or in-person reference inquiries, referring patrons to librarians for further assistance, when necessary.

  • Help patrons find and use library resources, such as reference materials, audio-visual equipment, computers, and other electronic resources and provide technical assistance when needed.

  • Reserve, circulate, renew, and discharge books and other materials.

Technologies and Skills Used by Reference Materials Assistants

Data base user interface and query software

  • FileMaker Pro
  • Microsoft Access

Library software

  • Online Computer Library Center (OCLC) databases
  • WebClarity Software BookWhere

Presentation software

  • Microsoft PowerPoint

Basic Skills

  • Listening to others, not interrupting, and asking good questions
  • Reading work related information

Social

  • Changing what is done based on other people's actions
  • Looking for ways to help people

Reference Materials Assistant Internships, Apprenticeships & Practical Training

As a Reference Materials Assistant, gaining hands-on experience is essential for developing the skills and knowledge needed in this field. Below are examples of opportunities for internships, apprenticeships, and practical training that can help you start your career:

  • Library Internships

    • Many public and academic libraries offer internship programs for students and recent graduates interested in library science and reference services.
    • Responsibilities may include assisting librarians with reference inquiries, cataloging materials, and maintaining library databases.
    • These internships often provide valuable exposure to various resources and tools used to assist patrons in finding information.

  • Historical Societies and Archives

    • Local historical societies and archives may offer internships focused on managing reference materials related to local histories, genealogies, and archival records.
    • You could be involved in digitizing materials, creating finding aids, and assisting researchers with information retrieval.

  • Government Agencies

    • Internship programs at government agencies, such as the National Archives or the Library of Congress, can provide experience in working with federally maintained reference materials.
    • Interns may assist in research projects, public outreach, or the organization of educational materials.

  • Corporate Information Centers

    • Some corporations have in-house information centers or libraries, offering internships that focus on business research and reference services.
    • You may work with teams on projects involving market research, data analysis, or compiling reports that inform business decisions.

  • Non-Profit Organizations

    • Non-profits focused on education, culture, or social issues often seek interns to assist with research and resource management.
    • Internships in these settings may involve collecting data, managing reference materials, and contributing to publications or newsletters.

  • Apprenticeships with Experienced Reference Librarians

    • Some library systems may offer apprenticeship programs where you can work directly under the guidance of seasoned reference librarians.
    • This hands-on approach allows you to learn best practices in reference services, patron assistance, and how to effectively utilize various reference materials.

  • Virtual Internships

    • With the rise of remote work, many libraries and organizations offer virtual internships, allowing you to gain experience from anywhere.
    • Tasks may include digitizing resources, conducting online research, or contributing to digital reference services.

It's beneficial to seek these opportunities in order to build a solid foundation in reference materials management, enhance your practical skills, and expand your professional network.

Reference Materials Assistant Continuing Education & Professional Development (2024)

As a Reference Materials Assistant, enhancing your skills and knowledge is essential for career advancement and staying updated with industry trends. Here are several avenues you can explore for continuing education and professional development:

  • Professional Certifications:

    • Consider obtaining certifications such as the Certified Information Professional (CIP) or the Certified Library Assistant (CLA). These credentials can bolster your expertise and make you a more competitive applicant for advanced positions.

  • Workshops and Seminars:

    • Look for workshops and seminars offered by professional organizations like the American Library Association (ALA) or the Special Libraries Association (SLA). These events often focus on best practices, emerging technologies, and current trends in library science and information management.

  • Online Courses:

    • Many universities and platforms like Coursera, edX, and Lynda offer online courses that can deepen your understanding of specific reference tools, digital libraries, or archival management. You can often find specialized courses that focus on skill enhancement relevant to your interests.

  • Conferences:

    • Attend industry conferences to network with other professionals and learn about the latest innovations in reference materials and information management. These conferences provide valuable insights and the opportunity to participate in discussions about future trends.

  • Continuing Education Units (CEUs):

    • Some institutions offer CEUs for completing specific training sessions or educational programs. Earning CEUs can contribute to maintaining certifications and demonstrate your commitment to professional growth.

  • Networking Opportunities:

    • Engage with professional organizations and local library associations to build connections. Networking can lead to mentorship opportunities and inform you about job openings or new developments in the field.

  • Library Science Degree Programs:

    • If you're considering a significant career shift or advancement into higher-level positions, pursuing a master's degree in library science or information science can be beneficial. Graduate programs often provide in-depth knowledge and skills that are valuable in the reference field.

  • Specialization Courses:

    • Explore courses that focus on digital literacy, data management, or specific software applications used in libraries. Developing expertise in specialized areas can open doors to roles that involve more responsibility and specialized knowledge.

  • Feedback and Reflection:

    • Regularly seek feedback from supervisors and colleagues about your performance and areas for improvement. Taking the initiative to reflect on this feedback can guide your professional development plans and help you set achievable goals.

Engaging in these opportunities can enhance your skill set, making you a more effective Reference Materials Assistant while preparing you for potential advancement in your career.

What To Look For When Deciding On Campus vs Online Degree Programs for Reference Materials Assistants (2024)

When considering a career as a Reference Materials Assistant, you can choose between online and campus-based education programs. Each option has its own set of benefits and considerations that can impact your learning experience and career readiness.

Online Education Programs

  • Flexibility: Online programs allow you to study at your own pace and schedule your classes around work or personal commitments. This flexibility is ideal for those juggling multiple responsibilities.

  • Accessibility: You can access courses from anywhere with an internet connection, making it easier to enroll in programs that may not be available locally.

  • Varied Learning Resources: Many online programs incorporate diverse educational tools, including video lectures, interactive quizzes, and digital libraries. This can enhance your understanding of reference materials and research techniques.

  • Networking Opportunities: While online programs may seem isolating, many offer discussion forums and virtual networking events that can connect you with peers and professionals in the field.

  • Cost-Effective: Online education may be more affordable than traditional campus programs. You can often save on commuting and housing expenses.

Campus-Based Education Programs

  • Hands-On Learning: Campus-based programs provide direct access to libraries, reference materials, and other resources essential for practical learning. This hands-on experience can be invaluable in developing the necessary skills.

  • Immediate Support: You’ll benefit from in-person interactions with instructors and classmates, making it easier to seek help and engage in discussions. This can foster a deeper understanding of the material.

  • Structured Environment: Traditional classroom settings often provide a more structured learning environment, which can help some individuals focus better and retain information more effectively.

  • Networking and Career Services: Campus-based programs typically offer robust career services and networking opportunities through events, workshops, and access to alumni networks, which can lead to valuable job placements.

  • Access to Campus Facilities: You’ll have the advantage of utilizing campus facilities, such as computer labs and study spaces, which can enrich your learning experience.

Considerations

  • Learning Style: Consider whether you are more comfortable with independent online learning or if you thrive in a traditional classroom environment.

  • Career Goals: If your goal is to enter a specialized program with extensive resources, campus-based education might be more beneficial.

  • Time Commitment: Assess your available time and choose a program that fits into your schedule, whether that's the structured hours of a campus course or the flexible format of an online program.

  • Program Reputation: Research the quality and recognition of the programs you are considering, as this can impact your employability post-graduation.

Selecting the right education path involves weighing these factors based on your personal circumstances, career goals, and learning preferences.

Reference Materials Assistant Typical Career Path (2024)

As a Reference Materials Assistant, your career journey will typically progress through several key stages. Each stage will offer opportunities for skill development and increased responsibility.

Entry-Level Positions

In the initial stage of your career, you may find yourself in one of the following roles:

  • Library Assistant: You will support librarians in daily operations, including shelving books, checking in and out materials, and assisting patrons with basic inquiries.
  • Reference Clerk: In this position, you will help users locate information and perform basic reference searches while gaining familiarity with various databases and reference materials.
  • Research Assistant: This role may involve compiling data, managing reference requests, and assisting with cataloging materials under the guidance of senior staff.

Through these entry-level positions, you will develop foundational skills, including information retrieval, customer service, and familiarity with library systems.

Mid-Level Positions

After gaining experience and enhancing your skill set, you may advance to mid-level roles, such as:

  • Reference Librarian: Here, you will be responsible for conducting more complex reference interviews, assisting patrons with research projects, and teaching information literacy skills.
  • Cataloging Assistant: In this role, you may focus on organizing and maintaining library collections, ensuring that reference materials are easily accessible.
  • Information Specialist: You will manage specific databases, curate collection materials, and provide expertise on specialized information resources relevant to your organization.

These positions will require stronger analytical skills, greater autonomy, and the ability to handle more intricate tasks related to information management.

Advanced Roles

As you continue to build experience and expertise, you can pursue advanced roles that offer management responsibilities and specialized functions:

  • Reference Manager: In this leadership position, you will oversee the reference department, coordinate staff training, develop programs, and manage budgets for resources.
  • Director of Library Services: This senior role entails setting strategic directions for library services, fostering partnerships, and advocating for funding and resources.
  • Research Coordinator: You will lead comprehensive research initiatives, manage large-scale data analyses, and collaborate with researchers to support their information needs effectively.

At this advanced stage, your responsibilities will likely include strategic planning, program development, and extensive collaboration with various stakeholders in the field.

This typical career path illustrates the progression opportunities available to you as a Reference Materials Assistant, allowing for continuous growth and specialization within the profession.

Related Fields and Alternative Career Paths to Reference Materials Assistants (2024)

As a Reference Materials Assistant, the skills and knowledge you acquire can lead to various related fields and alternative career paths. The following options allow you to leverage your educational background and expertise in resource management, research, and information organization.

  • Library Technician/Assistant
    Similar to your role, Library Technicians and Assistants manage library resources, help patrons access information, and maintain collections. A foundational understanding of cataloging and classification is essential in this role, making it a natural transition.

  • Archivist
    Archivists focus on the preservation and organization of historical documents and records. Your knowledge of reference materials can be beneficial in assessing the importance of documents and developing archival practices.

  • Information Specialist
    This role involves gathering, analyzing, and disseminating information for organizations. Transferable skills in research and data management position you well for this path, particularly in settings like corporations, non-profits, or government agencies.

  • Research Assistant
    In academic or corporate environments, Research Assistants support projects by conducting literature reviews and data collection. Your experience navigating reference materials aligns well with the demands of research work.

  • Data Entry Clerk
    This position requires attention to detail and proficiency in managing data, which are skills you develop as a Reference Materials Assistant. Accurate data input and organization is critical in various industries.

  • Customer Service Representative in Information Services
    Utilizing your communication skills, you can shift towards roles in customer-focused information services, assisting patrons with inquiries and providing resource guidance.

  • Records Management Specialist
    This role focuses on maintaining and organizing company files and records, ensuring compliance with legal and regulatory requirements. Your background in reference materials will be valuable in this area.

  • Continuing Education or Professional Development Coordinator
    If you have a passion for teaching and mentoring, transitioning into a role that involves developing educational programs or workshops on research and information literacy for various audiences may be fulfilling.

  • Database Administrator
    With additional training, you can apply your organizational skills to managing databases. Assistance in structuring and maintaining databases aligns with your background in information management.

Consider further educational opportunities, such as certificates or courses in library science, information technology, or archival studies, to enhance your qualifications and facilitate your transition into these alternative career paths.

Reference Materials Assistant Frequently Asked Questions (FAQs) (2024)

  • What educational background is required to become a Reference Materials Assistant?
    Typically, a high school diploma or GED is required for entry-level positions. However, some employers may prefer candidates with an associate degree or relevant coursework in library science, information management, or a related field.

  • Is a degree necessary for all Reference Materials Assistant positions?
    Not all positions require a degree. While some roles may prefer or necessitate post-secondary education, many entry-level jobs will accept equivalent experience in lieu of formal education.

  • What are the benefits of completing a degree in library science?
    Although it may not be strictly necessary for all roles, having a degree in library science or a related area can provide you with specialized knowledge in information organization, research methodologies, and digital resource management. This can make you a more competitive candidate for advanced positions.

  • Are there any certification programs available for Reference Materials Assistants?
    Yes, there are certification programs such as the Certified Library Support Staff (CLSS) offered by the American Library Association. Participating in such programs can enhance your credentials and demonstrate your commitment to the field.

  • What type of skills do I need to develop for this career?
    Key skills include strong organizational abilities, attention to detail, research proficiency, and familiarity with various reference materials and databases. Interpersonal communication and customer service skills are also vital as you will assist library users.

  • Do I need experience in a library setting?
    While experience in a library can be beneficial, it is not always a requirement. Volunteer work, internships, or job shadowing at libraries can provide valuable experience and may improve your chances of securing a position.

  • What subjects should I focus on in high school to prepare for this career?
    Focusing on subjects such as English, information technology, research methods, and social studies can help you build the foundational skills you need. Additionally, courses that improve your communication and critical thinking skills are advisable.

  • Is ongoing education necessary in this field?
    Continuing education can be helpful as technologies and resources evolve. Workshops, online courses, and professional development seminars can keep you informed about new tools and methodologies in reference management.

  • How can I gain practical experience relevant to the role?
    Consider volunteering at local libraries, participating in community reading programs, or seeking internship opportunities. Many libraries also welcome help with cataloging and organization tasks, providing practical experience that can enhance your resume.

Additional Resources for Reference Materials Assistants (2024)

  • American Library Association (ALA)
    Visit ALA for professional development resources, including courses and certifications relevant to library and information science, which are beneficial for a Reference Materials Assistant.

  • National Association of College and University Libraries (ACRL)
    Explore ACRL for resources tailored toward academic librarianship, including guidelines and best practices for reference services.

  • Library of Congress
    Use the Library of Congress for access to a vast collection of reference materials and tools that can enhance your understanding of various subjects pertinent to your role.

  • Institute of Museum and Library Services (IMLS)
    Access IMLS to find grants, research, and educational resources that support libraries and museums, helping you stay updated on policy changes and funding opportunities.

  • Professional Association of Resume Writers & Career Coaches (PARW/CC)
    Check PARW/CC for resources on developing professional skills, including creating effective reference materials that can be used in your career.

  • Coursera
    Visit Coursera for online courses related to library science and research methodologies that help enhance your skills as a Reference Materials Assistant.

  • edX
    Explore edX for free and paid online courses from universities that focus on information literacy, data management, and reference services.

  • Society of American Archivists (SAA)
    Check out SAA for resources on archival science, which can be useful in understanding the management of reference materials.

  • Google Scholar
    Use Google Scholar to find scholarly articles and publications that may assist in conducting research and improving reference services.

  • LinkedIn Learning
    Access LinkedIn Learning for video tutorials and courses that cover the latest tools and technologies used in library management and reference assistance.

  • RefShelf
    Visit RefShelf for a comprehensive collection of online reference resources, including databases and guides relevant to various fields.

  • ResearchGate
    Explore ResearchGate to connect with other professionals in the field and access a repository of research documents and publications.

  • Open Library
    Utilize Open Library for an extensive catalog of free books and reference materials that can aid in research and learning.

These resources can enhance your education and proficiency in the role of a Reference Materials Assistant, equipping you with the necessary knowledge and tools to excel in this career.