Archive and Records Supervisor in Georgia Career Overview
As an Archive and Records Supervisor, you play a vital role in managing and overseeing the systematic organization and preservation of documents and records within an organization. Your expertise ensures that critical information is effectively stored, easily retrievable, and maintained according to legal and regulatory standards.
Key responsibilities of the role include:
Management of Records: You supervise the collection, classification, and maintenance of records, ensuring they are stored efficiently and securely. This involves both physical and digital documentation.
Compliance Oversight: You ensure that all records management practices comply with relevant regulations and legislation. By doing so, you help mitigate risks associated with improper handling of sensitive information.
Team Leadership: You lead a team of records management professionals, providing training and support to enhance their skills in organizing and managing archival materials. This includes delegating tasks and overseeing the workflow within the department.
Policy Development: You may be involved in developing and implementing records management policies and procedures. Your insights contribute to establishing best practices for records retention and disposition.
Technology Utilization: You leverage technology and specialized software to enhance records management processes, ensuring that the tools used are effective in meeting the organization's needs.
Your role is integral in safeguarding an organization’s historical data and facilitating efficient access to information. This support ensures informed decision-making and continuity of operations, making you an essential component in the strategic management of information within your organization.
Archive and Records Supervisor Salary in Georgia
Data sourced from Career One Stop, provided by the BLS Occupational Employment and Wage Statistics wage estimates.
Required Education To Become an Archive and Records Supervisor in Georgia
To become an Archive and Records Supervisor, you typically need a combination of education and training that aligns with specific college degree programs. Here are the educational qualifications required for this position:
Bachelor’s Degree: A foundational requirement often includes a bachelor's degree in a relevant field. This can include:
- Archives and Archival Administration: Focuses on the management, preservation, and retrieval of archival materials.
- Library and Information Science: Provides a comprehensive understanding of information management, including techniques of organization and resources.
- Library Science: Emphasizes the principles of library operations and services, beneficial for record supervision.
- Records Science: Concentrates on records management, covering the lifecycle of records from creation to archival preservation.
Master’s Degree: Many positions require or prefer a master's degree in a relevant area. The following are key programs:
- Master of Library and Information Science (MLIS): This graduate program prepares you for advanced roles in library and archival management, focusing on information organization, retrieval, and management skills.
- Master’s in Archives and Archival Administration: Offers specialized training for managing archives, including both theoretical and practical aspects of archival work.
Certification and Training:
- While not always required, professional certifications such as the Certified Archivist (CA) or Registered Records Administrator (RRA) can enhance your qualifications and demonstrate expertise in the field.
- Continuous professional development through workshops and seminars on emerging trends in records management and archival practices is also beneficial.
Having a solid educational background in any of these areas will prepare you for a successful career as an Archive and Records Supervisor.
Best Schools to become a Archive and Records Supervisor in Georgia 2024
San Jose State University
University of North Texas
Texas Woman's University
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Simmons University
- Administer and maintain libraries or collections of information, for public or private access through reference or borrowing.
- Work in a variety of settings, such as educational institutions, museums, and corporations, and with various types of informational materials, such as books, periodicals, recordings, films, and databases.
- Tasks may include acquiring, cataloging, and circulating library materials, and user services such as locating and organizing information, providing instruction on how to access information, and setting up and operating a library's media equipment.
Archive and Records Supervisor Required Skills and Competencies in Georgia
Organizational Skills: You must have the ability to efficiently manage a variety of records and documents, ensuring they are categorized and stored systematically for easy retrieval.
Attention to Detail: Precision is essential in maintaining accurate records. You need to carefully review documents for errors and ensure all information is correctly entered and archived.
Technical Proficiency: Familiarity with record-keeping software, database management systems, and digital archiving tools is important for modern record management.
Communication Skills: Strong verbal and written communication abilities are necessary to interact effectively with team members and stakeholders and to create clear documentation.
Problem-Solving Skills: You should be adept at identifying issues in record management processes and developing practical solutions to improve efficiency.
Leadership Abilities: As a supervisor, you need to guide and motivate your team, providing direction and support to ensure that all records management tasks are completed effectively.
Knowledge of Compliance Regulations: Understanding the legal and regulatory requirements pertaining to records management is important to ensure that your organization adheres to relevant laws and policies.
Project Management Skills: You should be capable of overseeing records projects, including organizing file migrations and implementing new filing systems, while effectively managing timelines and resources.
Interpersonal Skills: Strong interpersonal abilities will help you maintain collaborative relationships with other departments and facilitate teamwork in handling records and archives.
Analytical Skills: The ability to analyze records management practices and assess their effectiveness is vital for continuous improvement in your processes.
Time Management: You must prioritize tasks efficiently to meet deadlines while managing multiple projects simultaneously, ensuring that operations run smoothly.
Job Duties for Archive and Records Supervisors
Check books in and out of the library.
Review and evaluate materials, using book reviews, catalogs, faculty recommendations, and current holdings to select and order print, audio-visual, and electronic resources.
Teach library patrons basic computer skills, such as searching computerized databases.
Data base user interface and query software
- Blackboard software
- Structured query language SQL
Library software
- Online Computer Library Center (OCLC) databases
- Surpass management system software
Web platform development software
- Cascading style sheets CSS
- Drupal
Basic Skills
- Listening to others, not interrupting, and asking good questions
- Reading work related information
Problem Solving
- Noticing a problem and figuring out the best way to solve it
Job Market and Opportunities for Archive and Records Supervisor in Georgia
The job market for Archive and Records Supervisors in Georgia presents a variety of opportunities as organizations increasingly recognize the importance of effective records management. You can expect the following trends:
Demand: There is a growing need for professionals who can manage, organize, and protect records across many sectors, including government, healthcare, education, and private industry. As organizations digitize records and improve their archival systems, the demand for skilled supervisors in this area increases.
Growth Potential: The field of archives and records management is evolving, particularly due to advancements in technology. With the transition to digital records and the associated compliance regulations, there are ample opportunities for growth within this profession. You may find that positions are expanding not just in traditional roles, but also in areas that require expertise in digital asset management.
Geographical Hotspots: In Georgia, certain areas have emerged as significant hubs for archive and records management positions:
- Atlanta: As the state capital and a major metropolitan area, Atlanta hosts numerous corporations, government offices, and educational institutions. The demand for supervisory roles in records management is particularly strong here.
- Savannah: Known for its rich history and numerous cultural institutions, Savannah offers opportunities in archives related to tourism and heritage preservation.
- Augusta: Home to several healthcare institutions and the Army's Fort Gordon, Augusta presents unique opportunities in medical records management and military archives.
- Columbus: With its growing tech sector, there is an increasing need for records management in various industries, including manufacturing and education.
As the landscape of records management continues to evolve, staying informed on industry trends will be beneficial for you. Engaging in networking opportunities and professional organizations can further enhance your prospects in this field.
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Additional Resources To Help You Become an Archive and Records Supervisor in Georgia
Society of American Archivists (SAA)
- A leading organization for archives professionals, offering webinars, publications, and professional development opportunities.
- Website: www.archivists.org
National Archives and Records Administration (NARA)
- Provides access to federal records, educational resources, and guidelines related to record management.
- Website: www.archives.gov
Georgia Archives
- The official state agency that manages historical records and offers various resources for archivists and records managers in Georgia.
- Website: www.georgiaarchives.org
ARMA International
- A global association for information management professionals, providing resources, certification, and networking opportunities for records managers.
- Website: www.arma.org
International Council on Archives (ICA)
- An organization that aims to promote the preservation and accessibility of archives worldwide, offering a wealth of resources for archivists.
- Website: www.ica.org
American Association for State and Local History (AASLH)
- This association focuses on the promotion of history and heritage, offering resources for managing local archives and records management.
- Website: www.aaslh.org
National Historical Publications and Records Commission (NHPRC)
- Part of NARA, NHPRC provides grants and resources for preserving and making historical records accessible.
- Website: www.archives.gov/nhprc
Georgia Historical Society
- Offers resources related to Georgia history and archiving, including publications and events that may benefit records supervisors.
- Website: www.georgiahistory.com
Library of Congress
- Houses a vast array of archival collections and offers guidelines for best practices in archiving and records management.
- Website: www.loc.gov
Institute of Museum and Library Services (IMLS)
- Provides grants and resources for libraries and museums, including guidance relevant to archival practices and preservation of records.
- Website: www.imls.gov
Frequently Asked Questions (FAQs) About Archive and Records Supervisor in Georgia
What are the primary responsibilities of an Archive and Records Supervisor?
Your main responsibilities will include overseeing the organization, preservation, and management of records and archives, ensuring compliance with legal and regulatory requirements, developing and implementing records management policies, and supervising staff involved in records handling.What qualifications do I need to become an Archive and Records Supervisor in Georgia?
Typically, you will need a bachelor’s degree in library science, information management, history, or a related field. Additionally, obtaining a professional certification such as Certified Records Manager (CRM) can enhance your qualifications and job prospects.What skills are important for success in this role?
Key skills include strong organizational abilities, attention to detail, analytical thinking, knowledge of archival and records management software, and proficiency in best practices for data preservation and retrieval.Is there a demand for Archive and Records Supervisors in Georgia?
Yes, there is a steady demand for professionals in this field, especially with the increasing need for efficient records management in various sectors, including government agencies, healthcare organizations, and private corporations.What types of organizations hire Archive and Records Supervisors?
You may find opportunities in a variety of settings, including public and private sector organizations, universities, museums, libraries, and corporate environments that require records management for compliance and operational efficiency.What is the typical salary range for Archive and Records Supervisors in Georgia?
The salary can vary based on experience, location, and type of organization, but on average, salaries typically range from $50,000 to $75,000 per year. Advanced positions in larger organizations may offer higher compensation.What are the advancement opportunities in this career?
With experience, you can move into higher-level management positions such as Director of Archives, Director of Records Management, or Chief Information Officer, where you will oversee broader aspects of records and information management.Do I need experience to become an Archive and Records Supervisor?
While some entry-level positions may not require extensive experience, having relevant experience in archival work, records management, or related fields will strengthen your application and may be necessary for supervisory roles.Are there professional organizations for Archive and Records Supervisors?
Yes, joining professional organizations such as the Society of American Archivists (SAA) or the Association of Records Managers and Administrators (ARMA) can provide networking opportunities, resources, and professional development.What continuing education opportunities are available?
You can pursue workshops, seminars, and online courses related to archival science, digital records management, or information governance. Many professional organizations also offer certifications and training programs for ongoing education.Is remote work an option in this career?
While many positions may require on-site work due to the physical nature of handling records and archives, some organizations offer flexible arrangements or remote options, particularly for roles focused on digital records management.