How To Become An Archive And Records Supervisor In Alaska 2024
Learn everything you need to know about becoming an Archive and Records Supervisor, including salary, schools, and programs.
Archive and Records Supervisor in Alaska Career Overview
As an Archive and Records Supervisor, you play a vital role in managing and overseeing the preservation of important documents and records within an organization. This position is essential for maintaining the integrity and accessibility of historical and operational information. Your responsibilities often include:
- Coordinating the organization and categorization of records, ensuring that all materials are stored efficiently and securely.
- Implementing and enforcing policies regarding records management to comply with legal and regulatory requirements.
- Leading a team responsible for processing incoming records, archiving documents, and facilitating retrieval for authorized personnel.
- Collaborating with various departments to understand their record-keeping needs and providing guidance on best practices for documentation.
- Conducting audits of records to ensure compliance with internal policies and external regulations, thereby minimizing risks associated with data mismanagement.
- Developing strategies for the digitization of physical records to enhance accessibility while preserving original documents.
Your role is essential in helping organizations function smoothly and effectively, as it ensures that important historical records are preserved for future reference and that operational documents are readily available for decision-making. Through effective management of information, you support the organization's strategic goals and contribute to its overall mission.
Archive and Records Supervisor Salary in Alaska
Data sourced from Career One Stop, provided by the BLS Occupational Employment and Wage Statistics wage estimates.
Required Education To Become an Archive and Records Supervisor in Alaska
To become an Archive and Records Supervisor, you will need to fulfill specific educational requirements. These typically involve obtaining a relevant degree and may include advanced training or certifications in specialized areas. The following degree programs are highly regarded in this field:
Archives and Archival Administration
- This program focuses on the principles and practices associated with the management of archival materials. Courses may cover topics such as preservation, access, and the organization of records.
Library and Information Science
- A degree in Library and Information Science provides a broad understanding of information management, including cataloging, classification, and the technology used in modern libraries and archives.
Library Science
- Similar to Library and Information Science, this program emphasizes the management of library resources, information retrieval, and the development of library services. It prepares you for a career in various information settings, including archives.
Records Science
- This area of study concentrates on the management of records throughout their lifecycle, including creation, maintenance, and disposition. The program may cover regulatory compliance and best practices for records management.
In addition to formal education, obtaining a master’s degree in one of the above fields can enhance your qualifications. Certain positions may also require specific certifications or continued education in archival practices and records management.
- Administer and maintain libraries or collections of information, for public or private access through reference or borrowing.
- Work in a variety of settings, such as educational institutions, museums, and corporations, and with various types of informational materials, such as books, periodicals, recordings, films, and databases.
- Tasks may include acquiring, cataloging, and circulating library materials, and user services such as locating and organizing information, providing instruction on how to access information, and setting up and operating a library's media equipment.
Archive and Records Supervisor Required Skills and Competencies in Alaska
Organizational Skills: You must have a keen ability to organize documents and records systematically. Effective categorization and maintenance of records are essential to ensure easy retrieval and management.
Attention to Detail: Being meticulous is vital. You need to review documents for accuracy and completeness, ensuring that important information is not overlooked.
Technical Proficiency: Familiarity with database management software and digital archiving systems is important. You should be skilled in using electronic records management tools and technology.
Research Skills: You will often need to conduct research to provide historical context or confirm document authenticity. Strong research abilities will aid in this aspect.
Communication Skills: You should be able to clearly convey information, both in writing and verbally, to various stakeholders, including team members and external clients.
Leadership Skills: As a supervisor, you are expected to lead a team. You'll need to motivate staff, manage workloads, and resolve conflicts effectively.
Analytical Thinking: You must possess the ability to assess records and workflow processes critically. This helps in identifying inefficiencies and implementing improvements.
Problem-solving Skills: You should be capable of addressing and resolving issues that arise in the management of records and archives promptly.
Understanding of Legal and Ethical Standards: Familiarity with laws related to records retention, privacy, and archival practices is necessary. You should ensure compliance with these standards consistently.
Project Management Skills: You may need to oversee large projects, requiring the ability to plan, execute, and monitor progress, managing timelines and resources effectively.
Interpersonal Skills: Building relationships with colleagues, stakeholders, and clients is important. You should be approachable and able to work collaboratively in a team environment.
Adaptability: The ability to adapt to new technologies, industry standards, and changes in regulations is essential for ongoing success in this role.
Job Duties for Archive and Records Supervisors
Check books in and out of the library.
Review and evaluate materials, using book reviews, catalogs, faculty recommendations, and current holdings to select and order print, audio-visual, and electronic resources.
Teach library patrons basic computer skills, such as searching computerized databases.
Data base user interface and query software
- Blackboard software
- Structured query language SQL
Library software
- Online Computer Library Center (OCLC) databases
- Surpass management system software
Web platform development software
- Cascading style sheets CSS
- Drupal
Basic Skills
- Listening to others, not interrupting, and asking good questions
- Reading work related information
Problem Solving
- Noticing a problem and figuring out the best way to solve it
Job Market and Opportunities for Archive and Records Supervisor in Alaska
The job market for Archive and Records Supervisors in Alaska reflects a stable demand, driven by the growing emphasis on efficient records management and preservation initiatives across various sectors. Various factors contribute to the emerging opportunities in this field:
Increasing Demand: Organizations, including government agencies, educational institutions, healthcare facilities, and museums, are placing a greater emphasis on the organization and preservation of records and archives. This demand results in an increased need for skilled professionals who can effectively manage information.
Growth Potential: As more organizations recognize the importance of maintaining comprehensive records and archives for historical, legal, and operational purposes, the roles of Archive and Records Supervisors are anticipated to grow. The trend towards digitalization is also increasing the need for oversight regarding electronic records management, further expanding job opportunities.
Geographical Hotspots: Key locations in Alaska where Archive and Records Supervisors may find opportunities include:
- Anchorage: As the largest city in Alaska, Anchorage hosts numerous government offices, educational institutions, and private organizations, increasing the number of available positions.
- Juneau: As the state capital, Juneau is home to various state agencies and historical archives, making it a center for records management roles.
- Fairbanks: With its developing economy and educational institutions, Fairbanks offers potential job openings in both public and private sectors, particularly in university archives and local government.
Federal and State Employment: Many Archive and Records Supervisors find opportunities within state and federal government agencies. Positions may include working with state archives, public health records, and historical societies, where there is a constant need for oversight and management of official records.
Nonprofit Organizations and Cultural Institutions: Alaska has a range of nonprofit organizations and cultural institutions that focus on preservation and documentation of indigenous cultures and histories. Positions within these organizations may offer unique opportunities for those interested in maintaining records of cultural significance.
Considering the factors influencing the job market, aspiring Archive and Records Supervisors can expect a favorable environment to pursue their careers in Alaska, supported by a growing recognition of the importance of effective records management across multiple sectors.
Top Related Careers to Archive and Records Supervisor 2024
Additional Resources To Help You Become an Archive and Records Supervisor in Alaska
Society of American Archivists (SAA)
Explore their extensive resources, including webinars, publications, and professional development opportunities specific to archival work.
Website: www.archivists.orgNational Archives and Records Administration (NARA)
The official site offers guidance on records management, preservation resources, and best practices for archivists.
Website: www.archives.govAmerican Society for Information Science and Technology (ASIST)
This organization provides valuable information on information science, including resources on digital preservation and records management.
Website: www.asist.orgAlaska State Archives
Discover resources related to archives within Alaska, including state policies, access to records, and preservation guidelines.
Website: dnr.alaska.gov/parks/arch/index.htmInternational Council on Archives (ICA)
A global organization that offers best practices, standards, and resources for archives professionals.
Website: www.ica.orgCouncil of State Archivists (COSA)
This organization aids state archivists through resources, advocacy, and professional development initiatives.
Website: www.statearchivists.orgLibrary of Congress: Digital Preservation
Access guidelines and resources on digital preservation strategies that are crucial for archivists today.
Website: www.digitalpreservation.govAmerican Library Association (ALA)
Focuses on library sciences but offers valuable resources related to information management, including archives.
Website: www.ala.orgArchival Education and Research Institute (AERI)
This group promotes research and education in archival studies with resources for current and prospective students.
Website: www.aeri-scholars.orgRecords Management Society (RMS)
Provides resources focusing on the management of records, aiming to improve practices within the field.
Website: www.rms.org.uk
Frequently Asked Questions (FAQs) About Archive and Records Supervisor in Alaska
What qualifications do I need to become an Archive and Records Supervisor in Alaska?
To become an Archive and Records Supervisor, you typically need a bachelor’s degree in information management, library science, or a related field. Some positions may require a master's degree or relevant certification in records management.Is experience required for this role?
Yes, most employers prefer candidates with prior experience in records management, archival work, or in a supervisory role. Gaining experience through internships or entry-level positions can be beneficial for career advancement.What are the primary responsibilities of an Archive and Records Supervisor?
Your main responsibilities will include overseeing the collection, organization, and maintenance of records; supervising staff; developing policies and procedures for records management; and ensuring compliance with legal and regulatory requirements.What skills are essential for success in this role?
Key skills include attention to detail, strong organizational abilities, leadership and communication skills, knowledge of archiving software and technologies, and an understanding of applicable laws governing records management.What is the job outlook for Archive and Records Supervisors in Alaska?
The job outlook varies depending on the specific locality and industry, but there is generally steady demand for records and archival management professionals. As organizations increasingly recognize the importance of proper records management, opportunities in this field are expected to grow.What industries employ Archive and Records Supervisors?
You can find employment opportunities in a variety of sectors, including government agencies, educational institutions, healthcare facilities, libraries, and corporations that require extensive records management.Can I work remotely as an Archive and Records Supervisor?
Remote work opportunities can vary by employer. While some aspects of records management may be performed remotely, such as digitizing and organizing files, you may need to be onsite for supervision and physical management of records.What software tools should I be familiar with?
Familiarity with records management software, archival management systems, and database management programs is important. Common tools include Microsoft Access, FileMaker Pro, and various digital asset management systems.Are there professional organizations for Archive and Records Supervisors?
Yes, joining professional organizations such as the Society of American Archivists (SAA) or the Association of Records Managers and Administrators (ARMA) can provide valuable networking opportunities, resources, and continuing education.What are the typical salary ranges for Archive and Records Supervisors in Alaska?
Salaries can vary widely based on experience, location, and the specific organization. Generally, you can expect a salary range from $50,000 to $80,000 a year, with potential for higher earnings in managerial or specialized roles.What kind of advancement opportunities are available in this field?
Advancement opportunities can include moving into higher-level management roles, such as Director of Archives or Records Management, or specializing in areas like digital preservation or data governance. Further education and certification can enhance promotion prospects.