Payroll and Benefits Clerk in Minnesota Career Overview

As a Payroll and Benefits Clerk, you play an essential role in the financial and operational facets of an organization. Your primary responsibility is to ensure that employees are accurately compensated for their work and that their benefits are managed efficiently. This involves a range of tasks that contribute to the overall effectiveness of human resources and the satisfaction of staff members.

Key aspects of your role include:

  • Payroll Processing: You handle the collection and entry of employee work hours, ensuring that payroll calculations are accurate and timely. This includes managing deductions, bonuses, and other forms of compensation.

  • Benefits Administration: You oversee employee benefits programs, including health insurance, retirement plans, and paid time off. Your work ensures that employees understand their benefits and that these programs run smoothly.

  • Compliance: It is vital that you remain knowledgeable about federal and state regulations related to payroll and benefits. Your attention to these legal requirements helps shield the organization from potential violations and penalties.

  • Data Management: You maintain employee records and payroll information with a focus on accuracy and confidentiality. Proper data management aids in auditing processes and supports overall organizational efficiency.

  • Employee Relations: Serving as a point of contact for payroll and benefits inquiries, you foster communication and address concerns among staff, enhancing employee morale and trust in the organization.

Your contributions as a Payroll and Benefits Clerk are integral to the smooth operation of any organization, ensuring that employees feel valued and that the company's compliance is maintained.

Payroll and Benefits Clerk Salary in Minnesota

Annual Median: $58,050
Hourly Median: $27.91

Data sourced from Career One Stop, provided by the BLS Occupational Employment and Wage Statistics wage estimates.

Required Education To Become a Payroll and Benefits Clerk in Minnesota

To become a Payroll and Benefits Clerk in Minnesota, you typically need a relevant educational background and specialized training. Consider the following programs:

  • Accounting: A degree in accounting provides foundational knowledge in financial principles, payroll systems, and compliance with tax regulations, which are essential for managing payroll effectively.

  • Accounting and Business Management: This program combines accounting principles with broader business management concepts, equipping you with skills applicable to both payroll processing and benefits administration.

  • Business Administration and Management: A degree in this area offers a comprehensive understanding of business operations, including human resources and financial management, which are critical for a role in payroll and benefits.

  • Business Operations Support and Secretarial Services: This program focuses on the administrative and operational aspects of business, preparing you to handle payroll documentation and benefits coordination efficiently.

  • Business Statistics: Understanding statistical analysis is beneficial for payroll and benefits management, as it allows you to interpret data related to employee compensation and benefits usage.

While a bachelor's degree may be preferred, some employers may accept an associate degree or relevant certifications, along with practical experience in payroll or benefits administration. Additionally, pursuing specialized training or certifications in payroll management can enhance your qualifications for this role.

Best Schools to become a Payroll and Benefits Clerk in Minnesota 2024

#1Maricopa County

University of Phoenix-Arizona

Phoenix, AZ

In-State Tuition:$9,552
Out-of-State Tuition:$9,552
Admission Rate:N/A
Graduation Rate:18%
Total Enrollment:88,891
#2Merrimack County

Southern New Hampshire University

Manchester, NH

In-State Tuition:$15,000
Out-of-State Tuition:$15,000
Admission Rate:96%
Graduation Rate:41%
Total Enrollment:164,091
#3Salt Lake County

Western Governors University

Salt Lake City, UT

In-State Tuition:$7,404
Out-of-State Tuition:$7,404
Admission Rate:N/A
Graduation Rate:49%
Total Enrollment:156,935
#4El Paso County

Colorado Technical University-Colorado Springs

Colorado Springs, CO

In-State Tuition:$12,036
Out-of-State Tuition:$12,036
Admission Rate:N/A
Graduation Rate:20%
Total Enrollment:24,808
#5Maricopa County

Grand Canyon University

Phoenix, AZ

In-State Tuition:$16,407
Out-of-State Tuition:$16,407
Admission Rate:78%
Graduation Rate:45%
Total Enrollment:101,816
#6Lynchburg City

Liberty University

Lynchburg, VA

In-State Tuition:$15,467
Out-of-State Tuition:$15,467
Admission Rate:99%
Graduation Rate:66%
Total Enrollment:96,709
Payroll and Benefits Clerk Job Description:
  • Compile and record employee time and payroll data.
  • May compute employees' time worked, production, and commission.
  • May compute and post wages and deductions, or prepare paychecks.

Payroll and Benefits Clerk Required Skills and Competencies in Minnesota

  • Attention to Detail: You must ensure accuracy in payroll processing and benefits administration to prevent discrepancies that could affect employees' earnings and entitlements.

  • Organizational Skills: You will need to manage various tasks simultaneously, including payroll calculations, benefit enrollments, and compliance paperwork, while meeting deadlines.

  • Numerical Proficiency: A solid grasp of mathematics is essential for calculations related to wages, taxes, and benefits contributions, enabling you to perform your duties effectively.

  • Technical Skills: Proficiency with payroll and accounting software, as well as familiarity with HR systems, is required to streamline data entry and processing.

  • Understanding of Labor Laws: Knowledge of federal, state, and local employment laws is necessary to ensure compliance in payroll practices and benefits administration.

  • Communication Skills: You will communicate with employees regarding payroll queries and benefits options, requiring clear and professional verbal and written skills.

  • Problem-Solving Ability: The capacity to identify issues and implement effective solutions is important for resolving payroll discrepancies and addressing employee concerns.

  • Confidentiality: Maintaining the privacy of sensitive employee information, such as salaries and personal details, is vital in your role.

  • Analytical Skills: The ability to analyze payroll data and benefit trends will help you provide insights to improve processes and offer better support to employees.

  • Customer Service Orientation: Providing quality service to employees regarding payroll and benefits inquiries fosters a positive workplace environment and trust in HR practices.

Job Duties for Payroll and Benefits Clerks

  • Compute wages and deductions, and enter data into computers.

  • Process and issue employee paychecks and statements of earnings and deductions.

  • Verify attendance, hours worked, and pay adjustments, and post information onto designated records.

Technologies and Skills Used by Payroll and Benefits Clerks

Enterprise resource planning ERP software

  • Oracle PeopleSoft
  • Workday software

Presentation software

  • Microsoft PowerPoint

Time accounting software

  • Kronos Workforce Payroll
  • Kronos Workforce Timekeeper

Basic Skills

  • Listening to others, not interrupting, and asking good questions
  • Reading work related information

Problem Solving

  • Noticing a problem and figuring out the best way to solve it

Job Market and Opportunities for Payroll and Benefits Clerk in Minnesota

The job market for Payroll and Benefits Clerks in Minnesota demonstrates a steady demand, driven by various factors influencing the economy and business operations. Here’s what you can expect regarding current conditions, growth potential, and geographical hotspots:

  • Demand for Payroll and Benefits Clerks:

    • The increasing complexity of payroll regulations and benefits administration continues to create a robust demand for skilled Payroll and Benefits Clerks.
    • Businesses across various sectors, including healthcare, education, and manufacturing, are seeking professionals to manage employee compensation and benefits packages efficiently.

  • Growth Potential:

    • The Bureau of Labor Statistics projects that employment for payroll and benefits clerks will undergo moderate growth over the next several years. Factors contributing to this include the continuous need for companies to adhere to regulatory requirements and improve employee satisfaction through effective benefits administration.
    • As businesses expand, particularly small to mid-sized companies, there will be greater need for payroll processing and benefits management personnel, offering significant opportunities for career advancement and specialization within the field.

  • Geographical Hotspots:

    • Major metropolitan areas, such as the Twin Cities (Minneapolis and Saint Paul), represent key hotspots for job opportunities in payroll and benefits administration due to the concentration of businesses and industries.
    • Other cities with notable demand include Rochester, known for its healthcare industry, and Duluth, which has a diverse economy.
    • Rural areas may also present opportunities, especially as businesses in those regions seek to modernize their payroll and benefits processes.

Navigating the job market as a Payroll and Benefits Clerk in Minnesota involves understanding these dynamics, positioning yourself in key areas, and staying updated on industry changes that may influence job availability and responsibilities.

Top Related Careers to Payroll and Benefits Clerk 2024

Timekeeping Specialist
Payroll Administrator
Compensation Clerk
Employee Time Coordinator

Additional Resources To Help You Become a Payroll and Benefits Clerk in Minnesota

  • U.S. Bureau of Labor Statistics (BLS) - Occupational Outlook Handbook
    This site provides detailed information about job responsibilities, salary expectations, employment outlook, and necessary qualifications for Payroll and Benefits Clerks.
    Visit the BLS Occupational Outlook Handbook

  • Minnesota Department of Employment and Economic Development (DEED)
    This state resource offers labor market information specific to Minnesota, including job trends and career development resources for various professions.
    Explore Minnesota DEED

  • American Payroll Association (APA)
    The APA provides professional development opportunities, certification programs, and resources tailored specifically for payroll professionals.
    Visit the American Payroll Association

  • Society for Human Resource Management (SHRM)
    SHRM offers resources on payroll and benefits management as part of broader human resources practices, including articles, certification courses, and networking opportunities.
    Visit SHRM

  • National Institute of Payroll Administration (NIPA)
    NIPA provides a range of resources, including certification programs and webinars, aimed at enhancing the skills of payroll professionals.
    Visit NIPA

  • PayScale Salary Data
    PayScale offers salary reports and compensation data specific to payroll and benefits clerks and other financial clerks, helping you understand industry standards in Minnesota.
    Check PayScale

  • LinkedIn Learning
    LinkedIn Learning offers various online courses related to payroll processes, human resources, and benefits administration to help you upskill in this field.
    Visit LinkedIn Learning

  • Local Community Colleges and Universities
    Many institutions in Minnesota offer certificate programs or associate degrees in accounting or human resources. Check for online resources or course catalogs from schools such as Minneapolis Community and Technical College or Minnesota State University.

  • Payroll Learning Center
    This platform offers an online resource for various payroll-related training and certification opportunities to enhance your knowledge in payroll laws and compliance.
    Visit Payroll Learning Center

  • Books on Payroll Management
    Look for books such as "Payroll Accounting" by Bernard J. B. S. O. Yu and "The Payroll Book: A Guide to Run Payroll in 30 Minutes or Less" by Charlie E. L. C. M. L. Blain for in-depth insights into payroll functions and management.

Leveraging these resources can help you gain a deeper understanding of the responsibilities and requirements of a Payroll and Benefits Clerk, allowing you to build a successful career in this field.

Frequently Asked Questions (FAQs) About Payroll and Benefits Clerk in Minnesota

  • What does a Payroll and Benefits Clerk do?
    You handle the administration of employee payroll, ensuring accurate and timely processing of paychecks. Additionally, you manage employee benefits, including enrollment, updates, and inquiries related to health insurance, retirement plans, and other benefit programs.

  • What qualifications are needed to become a Payroll and Benefits Clerk in Minnesota?
    Typically, you will need a high school diploma or equivalent. Many employers prefer post-secondary education in accounting, business administration, or a related field. Certification through organizations like the American Payroll Association can also enhance your qualifications.

  • What technical skills are important for this role?
    Proficiency in payroll software and Microsoft Office Suite is essential. Familiarity with accounting practices, tax regulations, and various employee benefits plans is also beneficial for effectively managing payroll and benefits processes.

  • What is the typical salary range for a Payroll and Benefits Clerk in Minnesota?
    Salaries can vary depending on experience and location, but as of 2023, the average salary ranges from $40,000 to $55,000 annually. Entry-level positions may start around $35,000, while more experienced clerks can earn over $60,000.

  • Are there opportunities for advancement in this career?
    Yes, there are several paths for career advancement. With experience, you might progress to roles such as Payroll Manager, Benefits Administrator, or Human Resources Specialist. Further education and certification can also enhance your career prospects.

  • What are common challenges faced by Payroll and Benefits Clerks?
    You may encounter challenges related to changes in payroll laws, ensuring compliance with tax regulations, and managing employee inquiries about benefits. Staying updated on these changes and maintaining meticulous records can help mitigate these challenges.

  • How can I stay current with payroll and benefits regulations?
    You can subscribe to industry publications, attend workshops or webinars, and participate in professional organizations. Networking with peers in the field can also provide valuable insights into regulatory changes and best practices.

  • What skills are essential for effective communication in this role?
    Strong verbal and written communication skills are critical. You will frequently interact with employees regarding payroll and benefits inquiries. Being able to explain complex information clearly and concisely is key to this position.

  • Is previous experience required to enter this field?
    While some employers prefer candidates with prior experience in payroll or human resources, many also offer entry-level positions for those new to the field. Internships or relevant coursework can help you gain valuable experience.

  • What industries hire Payroll and Benefits Clerks?
    You will find opportunities in various sectors, including healthcare, finance, education, and manufacturing. Almost any industry with employees needs payroll and benefits administration, offering a wide range of employment options.