Payroll Administrator in Wisconsin Career Overview

As a Payroll Administrator, you play a vital role in maintaining the financial and operational integrity of an organization. Your primary responsibilities include:

  • Processing employee payroll accurately and timely, which ensures employees receive their compensation as expected.
  • Maintaining payroll records, including timekeeping, tax compliance, and any deductions or additional benefits that may apply.
  • Managing employee inquiries regarding payroll issues, facilitating clear communication and support for staff.
  • Staying updated with federal, state, and local regulations concerning payroll, tax laws, and labor laws to ensure compliance and minimize legal risks.
  • Collaborating with human resources and accounting departments to align payroll operations with broader organizational goals.
  • Implementing and maintaining payroll software systems, optimizing data input and reporting efficiency.

Your expertise contributes significantly to employee satisfaction and organizational effectiveness, reinforcing the importance of payroll management in fostering a reliable workplace. By ensuring accuracy and compliance within the payroll process, you help the organization operate smoothly, allowing it to focus on its core objectives.

Payroll Administrator Salary in Wisconsin

Annual Median: $51,050
Hourly Median: $24.54

Data sourced from Career One Stop, provided by the BLS Occupational Employment and Wage Statistics wage estimates.

Required Education To Become a Payroll Administrator in Wisconsin

To become a Payroll Administrator in Wisconsin, you will need to pursue relevant educational qualifications and training that provide a solid foundation in accounting and business practices. The following college degree programs are recognized for this career path:

  • Accounting
    A degree in Accounting offers you a thorough understanding of financial management, tax regulations, and auditing practices essential for payroll processing.

  • Accounting and Business Management
    This program combines accounting principles with business management strategies, equipping you with skills to oversee payroll functions effectively within various organizational contexts.

  • Accounting Technology and Bookkeeping
    Focusing on the technical aspects of accounting, this degree emphasizes bookkeeping skills and the use of accounting software, both of which are vital for payroll administration.

  • Business Administration and Management
    This degree provides a broad knowledge base in business practices, allowing you to understand the organizational structures that impact payroll and compensation models.

  • Business Operations Support and Secretarial Services
    This program focuses on administrative skills that support business operations, including payroll. It covers essential office procedures and technologies used in payroll processing.

Completing one of these degree programs will prepare you for the essential responsibilities of a Payroll Administrator. Additionally, consider gaining practical experience through internships or entry-level positions to further enhance your qualifications.

Best Schools to become a Payroll Administrator in Wisconsin 2024

#1Maricopa County

University of Phoenix-Arizona

Phoenix, AZ

In-State Tuition:$9,552
Out-of-State Tuition:$9,552
Admission Rate:N/A
Graduation Rate:18%
Total Enrollment:88,891
#2Merrimack County

Southern New Hampshire University

Manchester, NH

In-State Tuition:$15,000
Out-of-State Tuition:$15,000
Admission Rate:96%
Graduation Rate:41%
Total Enrollment:164,091
#3Salt Lake County

Western Governors University

Salt Lake City, UT

In-State Tuition:$7,404
Out-of-State Tuition:$7,404
Admission Rate:N/A
Graduation Rate:49%
Total Enrollment:156,935
#4El Paso County

Colorado Technical University-Colorado Springs

Colorado Springs, CO

In-State Tuition:$12,036
Out-of-State Tuition:$12,036
Admission Rate:N/A
Graduation Rate:20%
Total Enrollment:24,808
#5Maricopa County

Grand Canyon University

Phoenix, AZ

In-State Tuition:$16,407
Out-of-State Tuition:$16,407
Admission Rate:78%
Graduation Rate:45%
Total Enrollment:101,816
#6Lynchburg City

Liberty University

Lynchburg, VA

In-State Tuition:$15,467
Out-of-State Tuition:$15,467
Admission Rate:99%
Graduation Rate:66%
Total Enrollment:96,709
Payroll Administrator Job Description:
  • Compile and record employee time and payroll data.
  • May compute employees' time worked, production, and commission.
  • May compute and post wages and deductions, or prepare paychecks.

Payroll Administrator Required Skills and Competencies in Wisconsin

  • Attention to Detail: You must be meticulous in reviewing payroll data and calculations to prevent errors that can affect employees' compensation and tax implications.

  • Analytical Skills: You need the ability to evaluate numerical data, identify discrepancies, and understand financial reports to make informed decisions.

  • Technical Proficiency: Familiarity with payroll software and systems is essential. You should also be comfortable using spreadsheet applications and other financial tools.

  • Knowledge of Labor Laws: A strong understanding of federal and state labor regulations, tax laws, and compliance issues is necessary for managing payroll correctly and adhering to legal standards.

  • Organizational Skills: You must be capable of managing multiple tasks and deadlines, ensuring timely payroll processing and efficient filing of documentation.

  • Communication Skills: Strong verbal and written communication abilities are important for explaining payroll processes to employees and collaborating with other departments.

  • Problem-Solving Skills: You should be able to address issues that arise in payroll processing quickly and efficiently, ensuring minimal impact on employees.

  • Confidentiality: You need to maintain discretion with sensitive employee information, handling all payroll records and data with the utmost confidentiality.

  • Time Management: Being proficient in prioritizing tasks and managing your time effectively helps ensure payroll deadlines are met consistently.

  • Customer Service Orientation: You should be committed to addressing employee inquiries and concerns regarding payroll in a professional and helpful manner.

Job Duties for Payroll Administrators

  • Compute wages and deductions, and enter data into computers.

  • Process and issue employee paychecks and statements of earnings and deductions.

  • Verify attendance, hours worked, and pay adjustments, and post information onto designated records.

Technologies and Skills Used by Payroll Administrators

Enterprise resource planning ERP software

  • Oracle PeopleSoft
  • Workday software

Presentation software

  • Microsoft PowerPoint

Time accounting software

  • Kronos Workforce Payroll
  • Kronos Workforce Timekeeper

Basic Skills

  • Listening to others, not interrupting, and asking good questions
  • Reading work related information

Problem Solving

  • Noticing a problem and figuring out the best way to solve it

Job Market and Opportunities for Payroll Administrator in Wisconsin

The job market for Payroll Administrators in Wisconsin is currently exhibiting favorable conditions, driven by several key factors:

  • Strong Demand: As businesses continue to grow and adapt post-pandemic, the need for efficient payroll processing and management remains a top priority. Companies across various sectors, including healthcare, manufacturing, and technology, are seeking skilled professionals to ensure compliance and accuracy in payroll systems.

  • Growth Potential: The Bureau of Labor Statistics projects positive job growth for payroll occupations, which bodes well for Payroll Administrators. As more organizations shift to integrated payroll systems and automated solutions, there will be an increasing need for professionals who can effectively manage these processes. This growth is supported by the ongoing digital transformation within HR functions.

  • Geographical Hotspots: Certain areas in Wisconsin present more vibrant job opportunities for Payroll Administrators:

    • Milwaukee: As the largest city in the state, Milwaukee hosts numerous corporate headquarters and businesses that require payroll support.
    • Madison: The state capital is known for its diverse economy, including a strong presence in education and technology, which contributes to the demand for payroll professionals.
    • Green Bay: This city has a growing business community, particularly in manufacturing and service sectors, where payroll expertise is essential.
    • Fox Valley Region: Areas like Appleton and Oshkosh are also emerging as favorable locations due to their expanding industries and workforce needs.

  • Industry Trends: The rise of remote work and gig economy trends has affected payroll processes, leading to an uptick in demand for Payroll Administrators who can navigate these complexities. Professionals in this field are increasingly required to adapt to new payroll technologies and regulations, enhancing their marketability.

Staying informed about these aspects of the job market will help you identify opportunities and make strategic decisions in your career as a Payroll Administrator in Wisconsin.

Top Related Careers to Payroll Administrator 2024

Payroll and Benefits Clerk
Timekeeping Specialist
Compensation Clerk
Employee Time Coordinator

Additional Resources To Help You Become a Payroll Administrator in Wisconsin

  • American Payroll Association (APA)
    The APA provides a wealth of knowledge through articles, webinars, and certification programs tailored for payroll professionals.
    Website: www.americanpayroll.org

  • Wisconsin Department of Workforce Development
    This state resource offers guidelines and regulations relevant to payroll practices in Wisconsin, including unemployment insurance and labor laws.
    Website: dwd.wisconsin.gov

  • Internal Revenue Service (IRS)
    The IRS website is crucial for understanding federal payroll tax regulations and compliance. You will find information on tax withholding, reporting requirements, and updates.
    Website: www.irs.gov

  • Society for Human Resource Management (SHRM)
    SHRM offers valuable resources including articles, tools, and webinars that cover not just payroll, but the broader aspects of HR and compliance.
    Website: www.shrm.org

  • Payroll Source
    A leading provider of payroll-related information, Payroll Source provides guides and resources for professionals looking to enhance their payroll knowledge.
    Website: www.payrollsource.com

  • National Payroll Reporting Consortium (NPRC)
    NPRC focuses on the best practices and developments in payroll reporting, making it a key resource for payroll administrators.
    Website: www.nprc.info

  • National Association of State Workforce Agencies (NASWA)
    NASWA provides data and resources concerning workforce development, which is valuable for payroll professionals managing state-specific requirements.
    Website: www.naswa.org

  • LinkedIn Learning
    Access courses specifically designed to expand your skills in payroll management, software, and compliance issues.
    Website: www.linkedin.com/learning

  • State Bar of Wisconsin
    Explore resources related to employment law and compliance that affect payroll administrators.
    Website: www.wisbar.org

  • Books on Payroll Management
    Consider titles like "Payroll Accounting" by Bernard J. McShane and "Fundamentals of Payroll" by Charles A. Whiting for deeper insights into payroll processes and regulations. Check local libraries or online retailers for availability.

These resources will aid in your professional development and help keep you informed about industry changes and best practices in payroll administration.

Frequently Asked Questions (FAQs) About Payroll Administrator in Wisconsin

  • What are the primary responsibilities of a Payroll Administrator?
    Your main responsibilities will include processing payroll, ensuring compliance with tax regulations, maintaining employee records, and addressing any payroll-related inquiries. You will also need to stay updated on changes in payroll laws and regulations.

  • What qualifications do I need to become a Payroll Administrator?
    Typically, you will need an associate degree in accounting, finance, or a related field. Many employers prefer candidates with a bachelor's degree. Relevant certifications, such as the Certified Payroll Professional (CPP), can enhance your credentials.

  • What software skills are required for this role?
    Familiarity with payroll software like ADP, Paychex, or QuickBooks is essential. Additionally, strong skills in Microsoft Excel and knowledge of database management are often required.

  • Is prior experience necessary to become a Payroll Administrator?
    While prior experience in payroll processing is advantageous, entry-level positions may be available for those with a strong educational background or experience in bookkeeping or accounting.

  • What skills are important for a Payroll Administrator?
    You should possess strong attention to detail, analytical skills, excellent organizational abilities, and effective communication skills. Familiarity with labor laws and regulations is also important.

  • How does a Payroll Administrator ensure compliance with regulations?
    You will need to stay informed about federal, state, and local regulations governing payroll, such as wage laws and tax requirements. Regular training and attending workshops can be beneficial.

  • What is the typical work environment for a Payroll Administrator in Wisconsin?
    Typically, you will work in an office setting, either in-house for a company or at a payroll service provider. Many positions offer a degree of flexibility, including options for remote work.

  • What are the career advancement opportunities for Payroll Administrators?
    You may advance to positions such as Payroll Manager, Human Resources Manager, or Financial Analyst. Gaining additional certifications can also open doors for promotions.

  • What is the average salary for a Payroll Administrator in Wisconsin?
    As of 2023, the average salary for a Payroll Administrator in Wisconsin ranges from $45,000 to $70,000 annually, depending on experience, location, and the size of the employer.

  • Are there professional organizations for Payroll Administrators?
    Yes, organizations such as the American Payroll Association (APA) and the Wisconsin Payroll Association provide resources, training, and networking opportunities for payroll professionals.