Administrative Operations Manager in Oregon Career Overview

As an Administrative Operations Manager, you play a vital role in ensuring the smooth functioning of an organization’s operational processes. Your responsibilities encompass a wide range of tasks that are essential for maintaining efficient administrative functions, directly impacting organizational productivity and workflow.

Key aspects of your role include:

  • Overseeing daily operations: You manage the activities of administrative teams and ensure that processes are streamlined, which enhances operational efficiency.

  • Implementing policies and procedures: By developing and enforcing guidelines, you help maintain consistency and compliance with industry regulations.

  • Coordinating communication: You serve as a key liaison among various departments, facilitating effective communication and collaboration to align organizational objectives.

  • Budget management: You assist in developing and managing budgets for administrative operations, ensuring that resources are allocated effectively to support ongoing projects.

  • Performance evaluation: Assessing the productivity of administrative staff is essential in identifying areas for improvement and fostering professional development.

  • Strategic planning: By contributing to the formulation of operational strategies, you help position the organization for long-term success.

Your ability to navigate complex administrative landscapes and implement solutions not only enhances operational efficiency but also supports the overall mission of the organization, making you an integral part of its success.

Administrative Operations Manager Salary in Oregon

Annual Median: $65,170
Hourly Median: $31.33

Data sourced from Career One Stop, provided by the BLS Occupational Employment and Wage Statistics wage estimates.

Required Education To Become an Administrative Operations Manager in Oregon

To become an Administrative Operations Manager in Oregon, you typically need to meet certain educational qualifications and undertake specialized training. The following college degree programs are particularly relevant:

  • Business Administration and Management

    • This degree provides a comprehensive understanding of business principles, organizational behavior, and strategic planning. It helps you develop essential leadership and decision-making skills applicable to administrative operations.

  • Business Administration

    • A degree in Business Administration offers a broad foundation in business practices, including finance, marketing, and management. This knowledge is vital for overseeing day-to-day operations and ensuring the efficiency of administrative functions.

  • Business Operations Support and Secretarial Services

    • This program focuses on the skills necessary for effective office support and administration. It covers topics like project management, communication skills, and technology, all of which are essential in an administrative operations role.

  • Operations Management and Supervision

    • A degree in Operations Management and Supervision equips you with the tools needed to manage and optimize organizational processes. You will learn about quality control, supply chain management, and productivity enhancement, which are critical for an Administrative Operations Manager.

In addition to these degree programs, pursuing relevant certifications in management or administration can further enhance your qualifications and prepare you for a successful career in this field.

Best Schools to become a Administrative Operations Manager in Oregon 2024

#1Maricopa County

University of Phoenix-Arizona

Phoenix, AZ

In-State Tuition:$9,552
Out-of-State Tuition:$9,552
Admission Rate:N/A
Graduation Rate:18%
Total Enrollment:88,891
#2Merrimack County

Southern New Hampshire University

Manchester, NH

In-State Tuition:$15,000
Out-of-State Tuition:$15,000
Admission Rate:96%
Graduation Rate:41%
Total Enrollment:164,091
#3Salt Lake County

Western Governors University

Salt Lake City, UT

In-State Tuition:$7,404
Out-of-State Tuition:$7,404
Admission Rate:N/A
Graduation Rate:49%
Total Enrollment:156,935
#4El Paso County

Colorado Technical University-Colorado Springs

Colorado Springs, CO

In-State Tuition:$12,036
Out-of-State Tuition:$12,036
Admission Rate:N/A
Graduation Rate:20%
Total Enrollment:24,808
#5Maricopa County

Grand Canyon University

Phoenix, AZ

In-State Tuition:$16,407
Out-of-State Tuition:$16,407
Admission Rate:78%
Graduation Rate:45%
Total Enrollment:101,816
#6Lynchburg City

Liberty University

Lynchburg, VA

In-State Tuition:$15,467
Out-of-State Tuition:$15,467
Admission Rate:99%
Graduation Rate:66%
Total Enrollment:96,709
Administrative Operations Manager Job Description:
  • Provide high-level administrative support by conducting research, preparing statistical reports, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
  • May also train and supervise lower-level clerical staff.

Administrative Operations Manager Required Skills and Competencies in Oregon

  • Organizational Skills: You must effectively manage multiple tasks, prioritize responsibilities, and maintain a structured approach to your work.

  • Leadership Abilities: Strong leadership skills are essential for motivating and guiding a team, fostering a positive work environment, and driving operational improvements.

  • Communication Skills: Articulate communication, both verbal and written, is necessary for clear interactions with team members, executives, and external stakeholders.

  • Problem-Solving Skills: You should be adept at identifying issues, analyzing potential solutions, and implementing strategies to resolve conflicts or operational challenges.

  • Project Management: Familiarity with project management methodologies and tools will help you oversee projects from inception to completion, ensuring deadlines and budgets are met.

  • Analytical Skills: You need to analyze data, identify trends, and make informed decisions based on quantitative and qualitative information.

  • Attention to Detail: A keen eye for detail is vital to ensure accuracy in operations, reporting, and compliance with regulations.

  • Interpersonal Skills: The ability to build relationships and collaborate effectively with diverse teams and individuals is essential for fostering a cohesive work atmosphere.

  • Financial Acumen: Understanding budgeting and financial management principles aids in making sound financial decisions that align with organizational goals.

  • Adaptability: The capacity to adjust to changing situations and modify strategies as needed is important in a dynamic business environment.

  • Technical Proficiency: Familiarity with office software and operational tools enhances your efficiency in managing administrative tasks and data analysis.

  • Customer Service Orientation: A focus on providing excellent service to clients and stakeholders ensures that operational processes align with their needs and expectations.

Job Duties for Administrative Operations Managers

  • Make travel arrangements for executives.

  • Manage and maintain executives' schedules.

  • Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.

Technologies and Skills Used by Administrative Operations Managers

Enterprise resource planning ERP software

  • Microsoft Dynamics
  • Oracle PeopleSoft

Graphics or photo imaging software

  • Adobe Illustrator
  • JamBoard

Web page creation and editing software

  • Google Sites
  • LinkedIn

Basic Skills

  • Listening to others, not interrupting, and asking good questions
  • Reading work related information

Social

  • Changing what is done based on other people's actions
  • Looking for ways to help people

Job Market and Opportunities for Administrative Operations Manager in Oregon

  • The demand for Administrative Operations Managers in Oregon is currently strong, driven by a need for businesses to enhance operational efficiency and improve internal processes. Organizations across various sectors, including healthcare, technology, and manufacturing, are actively seeking professionals who can contribute to streamlined operations.

  • Growth potential for this role is notable, particularly as companies increasingly focus on digital transformation and operational excellence. The evolution of workplace dynamics, including remote and hybrid work environments, has led to a greater emphasis on effective administrative management.

  • Geographical hotspots for Administrative Operations Managers in Oregon include:

    • Portland: As the largest city in Oregon, Portland offers a diverse job market with numerous opportunities in various industries. The presence of startups and established companies alike contributes to a vibrant demand for skilled managers.

    • Salem: The state capital is home to government agencies and service providers, creating a consistent need for administrative operations expertise. The public sector often presents unique opportunities for career advancement.

    • Bend: Known for its growing tech and outdoor recreation industries, Bend is attracting businesses that require effective administrative leadership. As the region continues to develop, the demand for this role is likely to rise.

    • Eugene: With a focus on education, healthcare, and technology, Eugene presents a promising job market for Administrative Operations Managers. The growth of local businesses and nonprofits in the area supports sustained demand for operational oversight.

  • Networking opportunities are abundant in Oregon, thanks to various professional organizations and events tailored to business management and operations. Engaging with industry peers and participating in local conferences can enhance your visibility and job prospects.

  • As organizations continue to navigate economic changes and workforce transformations, Administrative Operations Managers who demonstrate adaptability and strategic thinking will find plentiful opportunities in the Oregon job market.

Top Related Careers to Administrative Operations Manager 2024

Senior Office Coordinator
Chief Administrative Officer
Personal Assistant to Executives
Corporate Administrative Manager

Additional Resources To Help You Become an Administrative Operations Manager in Oregon

  • American Management Association (AMA)
    The AMA offers training, workshops, and resources related to management and leadership, including topics crucial for Administrative Operations Managers.
    Visit AMA

  • Society for Human Resource Management (SHRM)
    This organization provides access to resources, tools, and research that are essential for understanding the HR aspect of operations management.
    Visit SHRM

  • Project Management Institute (PMI)
    PMI offers certification programs, training, and resources that are beneficial for those looking to enhance their project management skills, which are vital for an Administrative Operations Manager.
    Visit PMI

  • National Association of Professional Women (NAPW)
    This organization provides networking opportunities, resources, and educational information tailored to women in leadership and management roles.
    Visit NAPW

  • Institute of Management:
    The Institute offers resources for training in management skills, including courses, seminars, and certification programs relevant to administrative operations.
    Visit Institute of Management

  • LinkedIn Learning
    A platform that offers various online courses related to management, operations, and leadership skills that can be valuable for an Administrative Operations Manager.
    Visit LinkedIn Learning

  • Oregon State Government - Business Services
    This resource can provide information on operating a business in Oregon, including regulations and tools that can assist an Administrative Operations Manager.
    Visit Oregon State Business Services

  • Bureau of Labor Statistics (BLS) - Administrative Services Managers
    The BLS provides detailed information on job outlook, salary data, and educational requirements for Administrative Operations Managers.
    Visit BLS

  • Professional Associations for Administrative Professionals (IAAP)
    This organization focuses on the advancement and professional development of administrative professionals, providing resources, networking, and certification programs.
    Visit IAAP

  • CareerOneStop - Oregon Resources
    This resource offers career exploration tools, job search assistance, and training resources tailored to Oregon residents looking to advance in their Administrative Operations careers.
    Visit CareerOneStop

Use these resources to further develop your skills, connect with industry professionals, and stay informed about trends in administrative operations management.

Frequently Asked Questions (FAQs) About Administrative Operations Manager in Oregon

  • What are the primary responsibilities of an Administrative Operations Manager?
    As an Administrative Operations Manager, you oversee daily operations within an organization, ensuring that administrative processes run smoothly. Your duties typically include managing staff, implementing policies, overseeing budgeting and resource allocation, and coordinating projects to enhance operational efficiency.

  • What qualifications do I need to become an Administrative Operations Manager?
    Most employers require a bachelor’s degree in business administration, management, or a related field. Experience in administrative roles is also essential, often leading to managerial positions. Certifications in operations management or project management can be beneficial.

  • What skills are important for success in this role?
    Key skills for an Administrative Operations Manager include strong organizational and multitasking abilities, excellent communication skills, leadership and team management, problem-solving capabilities, and proficiency in project management tools and software.

  • How much can I expect to earn in this position in Oregon?
    Salaries for Administrative Operations Managers in Oregon can vary depending on experience, location, and the size of the organization. On average, you might expect to earn between $70,000 and $100,000 annually.

  • What industries employ Administrative Operations Managers?
    Administrative Operations Managers can be found across various industries, including healthcare, education, manufacturing, technology, and government. The need for operational oversight exists in virtually any organization.

  • Is there room for advancement in this career path?
    Yes, there is significant potential for advancement. Skilled Administrative Operations Managers may progress to roles such as Director of Operations or Chief Operating Officer (COO), especially with proven performance and leadership capabilities.

  • What challenges might I face as an Administrative Operations Manager?
    Common challenges include managing diverse teams, dealing with budget constraints, implementing organizational change, and ensuring compliance with regulations and standards. Adapting to technology changes can also be a challenge in this fast-evolving field.

  • How can I develop my career as an Administrative Operations Manager?
    Developing your career can involve further education, seeking mentorship from experienced leaders, networking with professionals in your industry, and continuously enhancing your skills through training and certification programs.

  • Are there professional organizations or associations for Administrative Operations Managers?
    Yes, organizations such as the Association for Operations Management (APICS), International Association for Administrative Professionals (IAAP), and Project Management Institute (PMI) offer resources, networking opportunities, and professional development for those in the field.

  • What are the typical work hours for this position?
    Most Administrative Operations Managers work full-time, often standard business hours. However, some roles may require additional hours, especially when meeting project deadlines or during peak operational periods.

  • How important is technology in the role of an Administrative Operations Manager?
    Technology plays a significant role in this position. Familiarity with software for project management, data analysis, and communication is crucial. Staying up-to-date with emerging technologies can help improve operational efficiency and effectiveness.