Explore Enterprise Document Administrator Schools (2024)

Looking to start your journey as an Enterprise Document Administrator? Finding the right education is key. Here's a curated list of schools offering quality Enterprise Document Administrator programs:

  • We've identified top institutions known for excellent Enterprise Document Administrator education.
  • Options include both local schools and nationally recognized programs.
  • Each listing highlights relevant degree programs for aspiring Enterprise Document Administrator professionals.
  • You'll also find information on related career paths in the field.

Browse through these options to find a program that aligns with your career goals in the Enterprise Document Administrator industry.

Top Enterprise Document Administrator Schools (2024)

View our ranking methodology here
#1Santa Clara County

San Jose State University

San Jose, CA

In-State Tuition:$5,742
Out-of-State Tuition:$17,622
Admission Rate:77%
Graduation Rate:68%
Total Enrollment:35,751
#2Salt Lake County

Western Governors University

Salt Lake City, UT

In-State Tuition:$7,404
Out-of-State Tuition:$7,404
Admission Rate:N/A
Graduation Rate:49%
Total Enrollment:156,935
#3Denton County

University of North Texas

Denton, TX

In-State Tuition:$8,295
Out-of-State Tuition:$18,087
Admission Rate:79%
Graduation Rate:59%
Total Enrollment:44,767
#4Denton County

Texas Woman's University

Denton, TX

In-State Tuition:$5,616
Out-of-State Tuition:$15,408
Admission Rate:94%
Graduation Rate:48%
Total Enrollment:15,958
#5Middlesex County

Rutgers University-New Brunswick

New Brunswick, NJ

In-State Tuition:$12,900
Out-of-State Tuition:$30,600
Admission Rate:66%
Graduation Rate:84%
Total Enrollment:50,637
#6Lyon County

Emporia State University

Emporia, KS

In-State Tuition:$5,278
Out-of-State Tuition:$13,195
Admission Rate:96%
Graduation Rate:52%
Total Enrollment:5,324

Enterprise Document Administrator Required Education (2024)

To pursue a career as an Enterprise Document Administrator, the education requirements can vary based on the demands of the specific position and the organization. Here is an overview of the minimum and advanced educational options available:

  • Minimum Education:

    • Associate's Degree: A degree in fields such as information management, business administration, or computer science is typically the starting point for positions in document administration. This level of education provides foundational knowledge in document handling and data management.
    • Bachelor’s Degree: Many positions in this field require at least a bachelor's degree, especially for roles that involve more complex responsibilities. A degree in information systems, library science, or a related field is often preferred.

  • Advanced Education:

    • Master’s Degree: Advanced positions may require or prefer candidates with a master's degree in information management, records management, or business administration. This level of education can enhance your understanding of strategic document management and organizational policies.
    • Specialized Graduate Programs: Some universities offer graduate programs focused on information governance or enterprise content management. Completing these programs can provide specialized knowledge crucial for advanced roles in document administration.

By meeting these educational requirements, you can position yourself favorably within the competitive field of enterprise document administration.

Enterprise Document Administrator Professional Certifications & Licenses (2024)

To enhance your qualifications as an Enterprise Document Administrator, consider pursuing the following certifications and licenses:

  • Certified Document Imaging Architect (CDIA+)

    • Offered by CompTIA, this certification validates your skills in imaging and document management technologies, focusing on best practices and the application of various imaging solutions.

  • Enterprise Content Management (ECM) Certification

    • Various organizations, such as AIIM, provide ECM certifications that demonstrate your expertise in managing and optimizing content and documents throughout their lifecycle.

  • Electronic Records Management Certification (ERM)

    • Offered by AIIM, this certification focuses on managing electronic records, ensuring you understand compliance and the principles of effective records management.

  • Project Management Professional (PMP)

    • While not specific to document management, a PMP certification from the Project Management Institute (PMI) can be beneficial as it signifies your ability to lead and direct projects efficiently, which is essential in document management initiatives.

  • Certified Information Systems Security Professional (CISSP)

    • Provided by (ISC)², this certification is ideal if your role includes managing sensitive documents. It shows your understanding of security principles and practices essential for safeguarding document content.

  • ISO 9001:2015 Lead Auditor Certification

    • Understanding quality management principles can help you improve document processes. This certification qualifies you to audit and assess compliance with international quality standards.

  • Microsoft Office Specialist (MOS) Certification

    • Proficiency in Microsoft Office applications (such as Word, Excel, and SharePoint) is vital in document administration. Obtaining MOS certification verifies your capabilities in these essential tools.

  • Information Governance Professional (IGP)

    • Offered by ARMA International, this certification demonstrates your knowledge and competency in managing information governance and compliance, enabling effective document management strategies.

Investing time and resources into one or more of these certifications can significantly bolster your credentials and enhance your career prospects as an Enterprise Document Administrator.

Job Duties for Enterprise Document Administrators

  • Assist in determining document management policies to facilitate efficient, legal, and secure access to electronic content.

  • Assist in the development of document or content classification taxonomies to facilitate information capture, search, and retrieval.

  • Implement electronic document processing, retrieval, and distribution systems in collaboration with other information technology specialists.

Technologies and Skills Used by Enterprise Document Administrators

Document management software

  • Adobe Acrobat
  • Records management software

Enterprise resource planning ERP software

  • Microsoft Dynamics
  • Oracle PeopleSoft Financials

Video creation and editing software

  • Apple Final Cut Pro
  • WeVideo

Basic Skills

  • Listening to others, not interrupting, and asking good questions
  • Reading work related information

People and Technology Systems

  • Figuring out how a system should work and how changes in the future will affect it
  • Measuring how well a system is working and how to improve it

Problem Solving

  • Noticing a problem and figuring out the best way to solve it

Enterprise Document Administrator Internships, Apprenticeships & Practical Training

Gaining practical experience is essential in building a successful career as an Enterprise Document Administrator. There are various types of opportunities available that allow you to acquire hands-on experience and develop your skills in document management and information systems.

Internships

  • Corporate Internships: Many large corporations offer internship programs that focus on document management systems and electronic records. Participating in these internships often provides exposure to real-world projects involving data organization, archiving, and retrieval processes.

  • Nonprofit Organizations: Nonprofits frequently need assistance with document administration and may offer internships where you can work on managing donor records, grants, and other critical documents. These opportunities can provide valuable experience in a mission-driven environment.

  • Government Agencies: Internships within municipal or federal agencies often involve assisting in the management of public records and compliance documentation. This experience can be advantageous, especially for those interested in positions that require adherence to governmental regulations.

  • Remote Internships: Many companies offer remote internships, enabling you to gain experience in document administration from anywhere. These roles may involve managing digital files, collaborating with teams online, and learning about remote document management tools.

Apprenticeships

  • Technical Apprenticeships: Some organizations provide technical apprenticeship programs that combine classroom learning with on-the-job training. These programs often include training in specific document management software or systems used in enterprise environments.

  • Vocational Programs: Look for vocational training programs that offer apprenticeships in documentation or records management. These programs can provide structured training along with hands-on experience, preparing you for a career in this field.

Practical Training

  • Work-Study Programs: Many colleges and vocational institutions offer work-study programs where students can work in administrative or document management roles while completing their education. These positions can enhance your knowledge and skills relevant to enterprise document administration.

  • Industry Conferences and Workshops: Participating in industry-specific events can provide access to training sessions and networking opportunities with potential employers. These events often include workshops focused on document management technologies and best practices.

  • Volunteer Opportunities: Seek volunteer roles within organizations that require document management support. This experience, while not paid, is valuable for developing your skills and can lead to future internships or job offers.

By actively pursuing these internships, apprenticeships, and practical training opportunities, you will not only enhance your resume but also gain the necessary expertise to thrive as an Enterprise Document Administrator.

Enterprise Document Administrator Continuing Education & Professional Development (2024)

To advance in your career as an Enterprise Document Administrator, engaging in continuing education and professional development is essential. You can enhance your skills, stay updated on industry trends, and expand your professional network. Here are several opportunities to consider:

  • Certifications: Obtaining professional certifications can significantly boost your credentials. Consider pursuing certifications such as:

    • Certified Information Professional (CIP)
    • Information Governance Professional (IGP)
    • Certified Records Manager (CRM)
    • Certified Document Imaging Architect (CDIA+)

  • Workshops and Seminars: Participating in workshops and seminars can provide practical and actionable insights. Look for events focused on topics relevant to document management, such as:

    • Digital asset management
    • Records retention policies
    • Workflow automation technologies

  • Online Courses and Webinars: Numerous platforms offer online courses and webinars tailored to document management professionals. Topics may include:

    • Electronic Document Management Systems (EDMS)
    • Compliance and regulatory requirements
    • Data privacy and security measures

  • Industry Conferences: Attending industry conferences can expose you to new tools, technologies, and best practices. Engage with peers, attend keynote speeches, and participate in breakout sessions. Some notable conferences include:

    • AIIM Conference
    • ARMA Annual Conference
    • National Association of Government Archives and Records Administration (NAGARA)

  • Networking: Building a professional network is a vital aspect of career growth. Join professional associations such as:

    • Association for Information and Image Management (AIIM)
    • Association of Records Managers and Administrators (ARMA)
    • International Association for the Management of Information Technology (IAMIT)

  • Advanced Degrees: Consider pursuing an advanced degree to deepen your knowledge and broaden your career options. Relevant degrees may include:

    • Master’s in Information Science
    • Master’s in Business Administration with a focus on information management
    • Master’s in Library and Information Science

  • Professional Journals and Publications: Stay informed about industry developments by subscribing to and reading professional journals.

  • Mentoring: Seek out mentorship opportunities where you can learn from experienced professionals in your field. Alternatively, engaging in a mentorship role can help you develop your leadership skills.

By actively engaging in these continuing education and professional development opportunities, you can enhance your expertise and prepare for advanced roles within enterprise document administration.

What To Look For When Deciding On Campus vs Online Degree Programs for Enterprise Document Administrators (2024)

When considering education for a career as an Enterprise Document Administrator, you have options in both online and campus-based programs. Each format has its unique advantages and considerations that may suit your personal learning style, schedule, and professional goals.

Online Education Programs

  • Flexibility: Online programs allow you to study at your own pace and schedule, making it easier to balance work and personal commitments.
  • Accessibility: Students from various locations can access quality programs without the need to relocate or commute, enabling you to choose from institutions across the country.
  • Technology Integration: Online courses often incorporate advanced technology, which prepares you for tools and systems commonly used in document management and administration.
  • Self-Directed Learning: This format emphasizes self-discipline and motivation, enabling you to take full control of your education.
  • Variety of Resources: You may benefit from diverse multimedia learning tools, including videos, interactive simulations, and online forums for engagement with instructors and peers.

Campus-Based Education Programs

  • Structured Environment: A traditional campus setting provides a more structured learning atmosphere, which can be beneficial for those who thrive on routine and face-to-face interaction.
  • Networking Opportunities: Attending classes on campus allows for direct interaction with peers, faculty, and industry professionals, fostering relationships that can lead to job opportunities and mentorship.
  • Hands-On Experience: Many programs offer labs or workshops that provide hands-on experience with document management systems and tools, which can enhance your practical skills.
  • Immediate Access to Resources: On-campus facilities, such as libraries and computer labs, provide instant access to educational materials, technology, and support services.
  • Extracurricular Activities: Participating in clubs, events, and seminars can enrich your learning experience and expand your professional network.

Considerations for Choosing Your Education Path

  • Learning Style: Reflect on whether you prefer self-paced learning or structured classroom settings and choose a program that aligns with your preferences.
  • Career Goals: Some employers may prefer candidates with traditional education credentials. Research the expectations in your desired job market to guide your decision.
  • Time Commitment: Assess how much time you can realistically dedicate to your studies, as online programs might offer more flexibility, while campus-based programs may require a more fixed schedule.
  • Cost: Compare the overall costs of both options, including tuition, fees, and costs associated with commuting or relocation for campus-based programs.

By carefully evaluating these factors, you can determine whether an online or campus-based education program best suits your aspirations as an Enterprise Document Administrator.

Enterprise Document Administrator Typical Career Path (2024)

As you embark on your journey toward becoming an Enterprise Document Administrator, you will typically progress through several key stages in your career. Each stage offers new responsibilities and opportunities for growth.

Entry-Level Positions:

  • Document Control Clerk:

    • In this role, you will assist in maintaining and organizing company documents. You will become familiar with document management systems and learn the basics of document retention policies.

  • Records Management Assistant:

    • This position introduces you to records classification and retrieval systems. You will handle the day-to-day tasks of managing physical and electronic records, ensuring compliance with company policies.

  • Data Entry Specialist:

    • While primarily focused on inputting data into systems, this role provides insight into data integrity and documentation standards that are essential for effective document management.

Mid-Level Positions:

  • Document Management Specialist:

    • As you gain experience, you will develop skills in managing complex document systems. You will collaborate with departments to implement best practices for document handling and retention.

  • Records Manager:

    • At this level, your role expands to overseeing a team responsible for organizing, storing, and archiving company records. You will also ensure compliance with regulatory requirements and industry standards.

  • Quality Assurance Analyst:

    • This position focuses on assessing the accuracy and quality of documents and records. You will play a key role in developing and implementing quality control measures within document management procedures.

Advanced Roles:

  • Enterprise Document Administrator:

    • This is a senior-level role where you will design and oversee the entire document management strategy for the organization. You will be responsible for policy development, technology selection, and process optimization to support enterprise-wide objectives.

  • Records Compliance Officer:

    • In this position, you will establish and enforce compliance policies related to records management. You will conduct audits, develop training programs, and serve as a liaison between departments to ensure adherence to regulations.

  • Document Management Consultant:

    • As an expert in your field, you may choose to work independently or with consulting firms. Your role will involve advising organizations on best practices for document management systems, processes, and compliance strategies.

By progressing through these stages, you will accumulate the experience and skills necessary to thrive as an Enterprise Document Administrator and contribute significantly to your organization’s efficiency and compliance.

Related Fields and Alternative Career Paths to Enterprise Document Administrators (2024)

As an Enterprise Document Administrator, you possess a skill set that is highly transferable to several related fields. Many careers share similar educational backgrounds or require overlapping competencies. Here are some options you might consider:

  • Records Management Specialist
    This role involves organizing and maintaining records for organizations. Your experience with document management systems and understanding of compliance will serve you well in this position.

  • Information Governance Manager
    In this career, you would oversee information management and ensure that organizational practices align with legal and regulatory standards. Your knowledge of data integrity and document workflows is crucial here.

  • Business Analyst
    If you enjoy analyzing business processes and identifying areas for improvement, becoming a business analyst may be a suitable transition. Your analytical skills and experience with documentation will be beneficial.

  • Project Coordinator/Manager
    Project coordinators oversee various tasks within projects, including documentation and communication. Your experience managing documents and workflows directly translates to managing project timelines and resources effectively.

  • Compliance Officer
    This position focuses on ensuring that a company adheres to external regulatory requirements and internal policies. Your familiarity with compliance documentation will be valuable in this role.

  • Quality Assurance Specialist
    Quality assurance roles center around ensuring that products and services meet certain standards. Your attention to detail and ability to maintain accurate documentation are assets in this field.

  • Knowledge Manager
    This role focuses on managing and disseminating knowledge within an organization. Your experience in document administration can help you establish systems for sharing information and maintaining organizational knowledge.

  • Technical Writer
    If you have strong writing skills, technical writing could be a potential pivot. You would create user manuals, guides, and other documents that require clarity and precision, skills honed in document administration.

  • Data Analyst
    Your familiarity with data management processes can help ease the transition into a data analyst role. This position involves interpreting data and using it to guide business decisions.

  • IT Support Specialist
    Those with document administration backgrounds can leverage their tech-savviness in IT support roles. Your knowledge of software systems can assist in troubleshooting and user support.

Each of these career paths leverages the skills you've developed as an Enterprise Document Administrator, allowing for a smooth transition into new fields while capitalizing on your established expertise.

Enterprise Document Administrator Frequently Asked Questions (FAQs) (2024)

  • What level of education is required to become an Enterprise Document Administrator?
    A bachelor's degree in a relevant field, such as information management, business administration, or library science, is typically required. Some positions may consider candidates with an associate degree combined with relevant experience.

  • Are certifications important for an Enterprise Document Administrator?
    Yes, certifications can enhance your qualifications. Consider pursuing certifications like the Certified Records Manager (CRM) or the Certified Document Imaging Architect (CDIA), which can demonstrate your expertise and commitment to the field.

  • Is hands-on experience necessary before applying for a position?
    While direct experience is valuable, internships or entry-level positions related to document management can be beneficial. Many employers also provide on-the-job training for new hires.

  • What software skills are essential for an Enterprise Document Administrator?
    Proficiency in document management systems (DMS) is crucial. Familiarity with software such as Microsoft Office, Adobe Acrobat, and specific DMS platforms like SharePoint, M-Files, or OpenText can be advantageous.

  • Do I need specialized training in records management?
    While not always required, specialized training in records management can enhance your understanding of best practices, legal compliance, and organizational skills necessary for effective document administration.

  • Can I transition into this career from a different field?
    Yes, individuals from related fields like project management, information technology, or administrative roles can successfully transition to become Enterprise Document Administrators. Relevant skills such as organization, communication, and technology proficiency are beneficial.

  • What is the role of continuing education in this career?
    Continuing education is important due to frequent changes in technology and regulations affecting document management. Participating in workshops, webinars, or advanced courses can help you stay current.

  • Is a master’s degree beneficial for this career?
    While a master’s degree is not mandatory, it can open up advanced career opportunities and elevate your qualifications. A master's degree in information science or business administration may be particularly helpful for managerial roles.

  • What types of courses should I focus on during my education?
    Focus on courses related to information management, records retention, digital document management, and data privacy. Business communication and project management courses will also be useful.

  • How can I gain relevant experience while still in school?
    Consider internships, volunteer opportunities, or part-time jobs in document management or administrative support. Engaging with student organizations related to information and records management can also provide valuable networking opportunities.

Additional Resources for Enterprise Document Administrators (2024)

  • Document Management Association (AIIM)

    • An association dedicated to improving document management technologies and practices.
    • Website: AIIM

  • International Association for Information and Data Quality (IAIDQ)

    • A professional organization offering resources and guides for maintaining data quality, a key component in document management.
    • Website: IAIDQ

  • Association for Intelligent Information Management (AIIM)

    • Provides training, certification programs, and resources on Enterprise Content Management.
    • Website: AIIM Certification

  • Society for Information Management (SIM)

    • A community focused on the advancement of information management practices, including document management.
    • Website: SIM

  • Project Management Institute (PMI)

    • Offers various certifications that may be beneficial for document administrators involved in projects related to document management.
    • Website: PMI

  • Microsoft Learning

    • Provides various learning paths and certifications on Microsoft products that are widely used in document management, such as SharePoint.
    • Website: Microsoft Learn

  • Coursera

    • Offers online courses from universities and organizations that can enhance your skills in document management and information security.
    • Website: Coursera

  • LinkedIn Learning

    • A platform offering a range of courses on document administration tools, data management, and best practices.
    • Website: LinkedIn Learning

  • American Society for Administrative Professionals (ASAP)

    • Provides professional development resources for administrative professionals, including document management training.
    • Website: ASAP

  • National Archives and Records Administration (NARA)

    • Offers guidelines and best practices for records management, which is essential for enterprise document administrators.
    • Website: NARA

Utilizing these resources will equip you with the knowledge and skills necessary to excel in your role as an Enterprise Document Administrator.