Purchasing Assistant in Vermont Career Overview

As a Purchasing Assistant, you play a vital role in the supply chain and procurement processes within various industries. Your responsibilities primarily involve supporting purchasing managers and teams in acquiring goods and services that are essential for daily operations.

Key aspects of your role include:

  • Order Management: You assist in processing purchase orders, ensuring that all transactions are documented accurately, and that orders are fulfilled in a timely manner.

  • Vendor Relations: You often communicate with suppliers to gather information about products, negotiate pricing, and manage inventory levels, ensuring that the organization maintains a good relationship with vendors.

  • Market Research: Your tasks may involve researching market trends and product availability, allowing your organization to make informed purchasing decisions that align with budgetary constraints and business needs.

  • Inventory Coordination: By tracking inventory levels and usage, you help identify when to reorder supplies, which aids in avoiding stock shortages and optimizing operational efficiency.

  • Data Entry and Reporting: Maintaining accurate records is essential. You are responsible for entering data into purchasing systems and generating reports that provide insights into procurement activities.

The role of a Purchasing Assistant is integral to maintaining the efficiency and productivity of an organization. Your contributions help ensure that the necessary resources are available when needed, which ultimately supports business objectives and enhances overall performance.

Purchasing Assistant Salary in Vermont

Annual Median: $44,050
Hourly Median: $21.18

Data sourced from Career One Stop, provided by the BLS Occupational Employment and Wage Statistics wage estimates.

Required Education To Become a Purchasing Assistant in Vermont

To become a Purchasing Assistant, you typically need to complete educational programs that provide you with foundational knowledge in procurement and business operations. The following college degree programs are relevant for this career:

  • Purchasing, Procurement, Acquisitions, and Contracts Management: This degree focuses specifically on the processes involved in acquiring goods and services, including vendor management and contract negotiations.

  • Business Administration and Management: A degree in this field offers a broad understanding of business principles, including finance, marketing, and operations, which are essential for effective purchasing and supplier interaction.

  • Business Operations Support and Secretarial Services: This program emphasizes administrative skills, including documentation and communication, vital for supporting purchasing functions and day-to-day operations.

Although not always required, completing an associate's degree or a bachelor's degree in one of these areas is often advantageous and may increase your employment opportunities in the field of purchasing.

Best Schools to become a Purchasing Assistant in Vermont 2024

#1Maricopa County

University of Phoenix-Arizona

Phoenix, AZ

In-State Tuition:$9,552
Out-of-State Tuition:$9,552
Admission Rate:N/A
Graduation Rate:18%
Total Enrollment:88,891
#2Merrimack County

Southern New Hampshire University

Manchester, NH

In-State Tuition:$15,000
Out-of-State Tuition:$15,000
Admission Rate:96%
Graduation Rate:41%
Total Enrollment:164,091
#3Salt Lake County

Western Governors University

Salt Lake City, UT

In-State Tuition:$7,404
Out-of-State Tuition:$7,404
Admission Rate:N/A
Graduation Rate:49%
Total Enrollment:156,935
#4El Paso County

Colorado Technical University-Colorado Springs

Colorado Springs, CO

In-State Tuition:$12,036
Out-of-State Tuition:$12,036
Admission Rate:N/A
Graduation Rate:20%
Total Enrollment:24,808
#5Maricopa County

Grand Canyon University

Phoenix, AZ

In-State Tuition:$16,407
Out-of-State Tuition:$16,407
Admission Rate:78%
Graduation Rate:45%
Total Enrollment:101,816
#6Lynchburg City

Liberty University

Lynchburg, VA

In-State Tuition:$15,467
Out-of-State Tuition:$15,467
Admission Rate:99%
Graduation Rate:66%
Total Enrollment:96,709
Purchasing Assistant Job Description:
  • Compile information and records to draw up purchase orders for procurement of materials and services.

Purchasing Assistant Required Skills and Competencies in Vermont

  • Attention to Detail: You must be able to analyze documents and data accurately. This skill ensures that all purchasing transactions are recorded correctly and that invoices match purchase orders.

  • Communication Skills: Effective spoken and written communication is essential. You need to convey information clearly to vendors, suppliers, and colleagues, and maintain positive relationships.

  • Negotiation Skills: Being able to negotiate effectively can lead to cost savings for your organization. You should be prepared to discuss pricing, terms, and conditions with suppliers.

  • Analytical Skills: The ability to assess market trends, supplier performance, and inventory levels helps you make informed purchasing decisions.

  • Organizational Skills: You should be capable of managing multiple tasks and priorities efficiently. Staying organized allows you to track orders, monitor supply levels, and meet deadlines.

  • Time Management: You will often need to work under tight deadlines. Prioritizing your tasks effectively ensures timely processing of orders and information.

  • Technical Proficiency: Familiarity with purchasing software and tools is important. You may use spreadsheets, database systems, or enterprise resource planning (ERP) software to manage orders and supplier information.

  • Problem-Solving Skills: You should approach any issues that arise during the purchasing process analytically and creatively. Finding solutions to supply chain disruptions or vendor issues is key to maintaining operations.

  • Team Collaboration: You must work well within a team environment, often collaborating with various departments such as finance, operations, and customer service.

  • Knowledge of Procurement Processes: Understanding the procurement cycle, from sourcing suppliers to managing contracts, is fundamental to your role as a Purchasing Assistant.

  • Ethical Judgment: Conducting purchasing activities with integrity helps maintain the trust of your organization and suppliers. You should be aware of ethical sourcing practices and company policies.

  • Adaptability: The ability to adapt to changing circumstances, such as market fluctuations or new company policies, is essential for success in this role.

Job Duties for Purchasing Assistants

  • Perform buying duties when necessary.

  • Prepare purchase orders and send copies to suppliers and to departments originating requests.

  • Track the status of requisitions, contracts, and orders.

Technologies and Skills Used by Purchasing Assistants

Data base user interface and query software

  • Microsoft Access
  • Oracle Database

Enterprise resource planning ERP software

  • Oracle PeopleSoft
  • SAP software

Presentation software

  • Microsoft PowerPoint

Basic Skills

  • Reading work related information
  • Talking to others

Problem Solving

  • Noticing a problem and figuring out the best way to solve it

Social

  • Changing what is done based on other people's actions
  • Understanding people's reactions

Job Market and Opportunities for Purchasing Assistant in Vermont

The job market for Purchasing Assistants in Vermont presents various opportunities tied to the state's economy and industry demands. You will find the following key aspects about the current landscape:

  • Demand: The need for Purchasing Assistants continues to grow as companies aim to optimize their supply chain processes. Industries such as manufacturing, retail, and healthcare, which are prominent in Vermont, often require professionals to handle procurement activities, ensuring efficient inventory management.

  • Growth Potential: The role of a Purchasing Assistant offers strong growth potential. As businesses expand and evolve, there is a rising trend of integrating technology into purchasing roles, opening up avenues for advancement. You may find opportunities to move into more senior purchasing or supply chain roles with additional experience and demonstrated proficiency.

  • Geographical Hotspots:

    • Burlington: This area boasts a diverse economic base featuring retail, technology, and healthcare sectors, leading to a steady demand for Purchasing Assistants.
    • Rutland: Known for its manufacturing capabilities, Rutland also has a growing need for procurement professionals, particularly in industrial settings.
    • Montpelier: As the state capital, Montpelier houses numerous government agencies and non-profit organizations that necessitate strong purchasing support.
    • South Burlington: With a mix of retail and corporate offices, South Burlington offers opportunities in varying business environments, making it a notable location for Purchasing Assistants.

  • Industry Trends: Many Vermont companies are focusing on sustainability and local sourcing, which can influence purchasing strategies. This trend may increase your value as a Purchasing Assistant who can navigate these evolving demands.

Recognizing these elements of the job market can better prepare you for a career as a Purchasing Assistant in Vermont, positioning you to take advantage of the available opportunities.

Top Related Careers to Purchasing Assistant 2024

Supply Chain Coordinator
Procurement Administrator
Vendor Relations Clerk

Additional Resources To Help You Become a Purchasing Assistant in Vermont

  • Bureau of Labor Statistics (BLS) - Purchasing Assistants
    Access the BLS website to find detailed information on job outlook, salary data, and employment trends for purchasing assistants. Bureau of Labor Statistics - Purchasing Assistants

  • American Purchasing Society
    A professional organization offering certifications, resources, and networking opportunities for purchasing professionals. American Purchasing Society

  • Institute for Supply Management (ISM)
    Provides numerous resources, including research reports, webinars, and access to industry standards relevant to supply chain management. Institute for Supply Management

  • National Association of Purchasing Managers (NAPM)
    Offers training programs, certifications, and a wealth of information on purchasing and supply chain management practices. NAPM

  • Coursera - Supply Chain Management Courses
    Explore various courses on purchasing and supply chain management that can enhance your skills and knowledge. Coursera - Supply Chain Management Courses

  • LinkedIn Learning - Purchasing Skills
    Access a library of video courses focused on essential purchasing skills, negotiation, and vendor management strategies. LinkedIn Learning - Purchasing Skills

  • Trade Journals & Publications
    Subscribe to publications such as "Supply Chain Management Review" or "Purchasing Magazine" for the latest news and case studies.

  • Vermont Department of Labor - Career Resources
    Utilize state-specific resources for job searches, workforce development, and training programs related to purchasing and procurement. Vermont Department of Labor

  • Local Colleges and Universities
    Investigate programs in business administration or supply chain management offered by institutions in Vermont, which may provide certifications relevant to purchasing roles.

These resources will provide valuable information and professional support as you advance in your career as a Purchasing Assistant.

Frequently Asked Questions (FAQs) About Purchasing Assistant in Vermont

  • What are the main responsibilities of a Purchasing Assistant?
    A Purchasing Assistant typically helps with the procurement process, which includes researching suppliers, placing purchase orders, tracking deliveries, and maintaining inventory records. They may also assist in negotiating prices and terms with vendors.

  • What skills are essential for a Purchasing Assistant?
    Key skills include strong communication, negotiation, and analytical abilities. Proficiency in computer software, especially spreadsheets and procurement systems, is also important. Attention to detail and organizational skills are vital to manage multiple orders efficiently.

  • What education is required to become a Purchasing Assistant?
    Generally, a high school diploma is the minimum requirement, but many employers prefer candidates with an associate's degree in business, supply chain management, or a related field. Relevant certifications, such as Certified Purchasing Professional (CPP), can also enhance job prospects.

  • Is prior experience necessary for this role?
    While some positions may require experience in procurement or supply chain management, entry-level roles are often available for individuals who demonstrate strong organizational and communication skills, even without direct experience.

  • What is the job outlook for Purchasing Assistants in Vermont?
    The job outlook for Purchasing Assistants is generally positive, reflecting growth in various sectors such as manufacturing, retail, and healthcare. Increased emphasis on cost management and vendor relationships contributes to the demand for purchasing professionals.

  • What are typical working hours for a Purchasing Assistant?
    Most Purchasing Assistants work full-time, typically during standard business hours. Some positions may require flexibility for meeting tight deadlines or for coordinating with suppliers across different time zones.

  • What industries employ Purchasing Assistants in Vermont?
    Purchasing Assistants can be found in various industries, including manufacturing, healthcare, retail, and government. Each sector has unique requirements that can influence purchasing processes and practices.

  • Can a Purchasing Assistant advance in their career?
    Yes, there are many opportunities for advancement. With experience, a Purchasing Assistant can move up to roles such as Purchasing Agent, Procurement Manager, or Supply Chain Manager. Further education and certification can aid in career progression.

  • What is the average salary for a Purchasing Assistant in Vermont?
    Salaries can vary based on experience, location, and the specific employer. On average, Purchasing Assistants in Vermont earn competitive salaries within the range of $35,000 to $45,000 annually.

  • What tools and software do Purchasing Assistants use?
    Purchasing Assistants commonly use procurement software, inventory management systems, and spreadsheet applications. Familiarity with Enterprise Resource Planning (ERP) systems can also be advantageous.

  • How can I find job openings for Purchasing Assistants in Vermont?
    Job openings can be found on various employment websites, company career pages, and local job boards. Networking through professional organizations and attending industry-related events can also lead to opportunities.

  • Are there professional organizations for Purchasing Assistants?
    Yes, organizations like the Institute for Supply Management (ISM) and the National Association of Purchasing Managers (NAPM) offer resources, networking opportunities, and professional development for purchasing professionals.