Explore Personal Assistant to Executives Schools (2024)

Looking to start your journey as a Personal Assistant to Executives? Finding the right education is key. Here's a curated list of schools offering quality Personal Assistant to Executives programs:

  • We've identified top institutions known for excellent Personal Assistant to Executives education.
  • Options include both local schools and nationally recognized programs.
  • Each listing highlights relevant degree programs for aspiring Personal Assistant to Executives professionals.
  • You'll also find information on related career paths in the field.

Browse through these options to find a program that aligns with your career goals in the Personal Assistant to Executives industry.

Top Personal Assistant to Executives Schools (2024)

View our ranking methodology here
#1Maricopa County

University of Phoenix-Arizona

Phoenix, AZ

In-State Tuition:$9,552
Out-of-State Tuition:$9,552
Admission Rate:N/A
Graduation Rate:18%
Total Enrollment:88,891
#2Merrimack County

Southern New Hampshire University

Manchester, NH

In-State Tuition:$15,000
Out-of-State Tuition:$15,000
Admission Rate:96%
Graduation Rate:41%
Total Enrollment:164,091
#3Salt Lake County

Western Governors University

Salt Lake City, UT

In-State Tuition:$7,404
Out-of-State Tuition:$7,404
Admission Rate:N/A
Graduation Rate:49%
Total Enrollment:156,935
#4El Paso County

Colorado Technical University-Colorado Springs

Colorado Springs, CO

In-State Tuition:$12,036
Out-of-State Tuition:$12,036
Admission Rate:N/A
Graduation Rate:20%
Total Enrollment:24,808
#5Maricopa County

Grand Canyon University

Phoenix, AZ

In-State Tuition:$16,407
Out-of-State Tuition:$16,407
Admission Rate:78%
Graduation Rate:45%
Total Enrollment:101,816
#6Lynchburg City

Liberty University

Lynchburg, VA

In-State Tuition:$15,467
Out-of-State Tuition:$15,467
Admission Rate:99%
Graduation Rate:66%
Total Enrollment:96,709

Personal Assistant to Executives Required Education (2024)

  • Minimum Education Options

    • High School Diploma or Equivalent: This is the basic educational requirement for Personal Assistants. Employers often prefer candidates who have completed their high school education, as this demonstrates fundamental skills in communication, organization, and time management.
    • Associate Degree: Pursuing an associate degree in fields such as business administration, office management, or related areas can enhance your qualifications. This degree provides foundational knowledge and introduces key concepts that are beneficial in the role.

  • Advanced Education Options

    • Bachelor’s Degree: Earning a bachelor’s degree in business management, public relations, or a similar field can significantly improve your competitiveness in the job market. It equips you with advanced skills and knowledge applicable to high-level executive support.
    • Master’s Degree: An advanced degree such as a Master of Business Administration (MBA) can further distinguish you in this profession. This degree is particularly beneficial for those looking to support top executives who require comprehensive project management abilities and strategic planning expertise.
    • Specialized Programs: Some individuals choose to partake in specialized degree programs focusing on executive assistance or management. These programs are designed to cultivate skills specifically needed for personal assistant roles, encompassing aspects of leadership and corporate communication.

Personal Assistant to Executives Professional Certifications & Licenses (2024)

To enhance your qualifications as a Personal Assistant to Executives, consider obtaining the following certifications and licenses:

  • Certified Administrative Professional (CAP)
    Offered by the International Association of Administrative Professionals (IAAP), this certification demonstrates your expertise in administrative skills, including office management and organizational abilities.

  • Professional Administrative Certification of Excellence (PACE)
    Administered by the National Association of Professional Women (NAPW), this certification recognizes professionals who have demonstrated advanced skills in executive support and office management.

  • Certified Professional Secretary (CPS)
    This certification is geared toward those looking to validate their skills in secretarial and administrative support functions, available through IAAP.

  • Microsoft Office Specialist (MOS)
    Achieving certification in Microsoft Office applications can significantly enhance your technical skills, making you more efficient in tasks that require software knowledge.

  • Project Management Professional (PMP)
    While not mandatory, a PMP certification can be beneficial if your role involves managing complex schedules or projects. This credential is offered by the Project Management Institute (PMI).

  • Specialized training certificates
    Consider pursuing courses or certifications in specific areas relevant to your role, such as event planning, time management, or communication skills, through recognized professional organizations or online platforms.

These certifications and licenses can set you apart in the competitive field of executive assistance, signaling your commitment to professional development and your readiness to handle the demands of high-level executive support.

Job Duties for Personal Assistant to Executivess

  • Make travel arrangements for executives.

  • Manage and maintain executives' schedules.

  • Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.

Technologies and Skills Used by Personal Assistant to Executivess

Enterprise resource planning ERP software

  • Microsoft Dynamics
  • Oracle PeopleSoft

Graphics or photo imaging software

  • Adobe Illustrator
  • JamBoard

Web page creation and editing software

  • Google Sites
  • LinkedIn

Basic Skills

  • Listening to others, not interrupting, and asking good questions
  • Reading work related information

Social

  • Changing what is done based on other people's actions
  • Looking for ways to help people

Personal Assistant to Executives Internships, Apprenticeships & Practical Training

Gaining practical experience through internships or apprenticeships is essential for a career as a Personal Assistant to Executives. These opportunities allow you to develop skills, understand workplace dynamics, and build a professional network. Here are some examples of pathways you can pursue:

Internship Opportunities

  • Corporate Internships: Many large corporations offer internship programs aimed at providing administrative support. These internships often entail managing schedules, handling correspondence, and assisting with project management. Look for roles in companies with structured internship programs, as they typically offer training and mentorship.

  • Nonprofit Organizations: Interning at a nonprofit can give you hands-on experience with executive assistants handling budgeting, event planning, and stakeholder communication, all critical skills for future personal assistants.

  • Startups and Small Businesses: Positions in smaller companies can be quite beneficial. You may have a broader range of responsibilities, from managing calendars to organizing team events, allowing you to develop a versatile skill set.

  • Virtual Internships: With the rise of remote work, various companies are offering virtual internships for administrative roles. This can provide flexibility and the opportunity to work with executives across different time zones.

Apprenticeship Opportunities

  • Formal Apprenticeship Programs: Some organizations provide structured apprenticeship programs focused on building administrative skills. These can include formal training in office software, communication techniques, and project management. Look for opportunities through professional associations or local business networks.

  • On-the-Job Training with Established Executive Assistants: If you can find a mentor within your network, consider seeking an apprenticeship directly under an experienced executive assistant. This can be an informal arrangement where you shadow them, learn best practices, and gradually take on responsibilities.

Practical Training Options

  • Workshops and Short Courses: Participate in workshops specifically designed to enhance skills for executive support roles. Look for sessions covering topics such as time management, organizing meetings, or effective communication.

  • Job Shadowing: Reach out to professionals in the field for job shadowing opportunities. This gives you a first-hand view of a personal assistant’s daily responsibilities, helping you to understand the role's demands.

  • Volunteer Roles: Volunteering for administrative tasks in community organizations or local events can provide valuable experience. You will gain exposure to a variety of tasks that enhance your organizational and communication skills.

Seeking out these internships, apprenticeships, and practical training opportunities will position you as a strong candidate in the field of personal assistance. Embrace each experience as a stepping stone towards mastering the skills fundamental for providing executive support.

Personal Assistant to Executives Continuing Education & Professional Development (2024)

To advance your career as a Personal Assistant to Executives, engaging in ongoing education and professional development is important. Here are several avenues you can explore:

  • Certifications
    Various professional certifications can enhance your credentials and skill set. Consider obtaining:

    • Certified Administrative Professional (CAP): This certification demonstrates your proficiency in administrative functions and commitment to the profession.
    • Professional Administrative Certificate of Excellence (PACE): Offered by the International Association of Administrative Professionals (IAAP), this certification focuses on core skills necessary for administrative roles.
    • Project Management Professional (PMP): If your role involves project management responsibilities, this certification can help you gain valuable organizational and leadership skills.

  • Online Courses
    Numerous platforms offer courses tailored to the skills required for personal assistants. Look for courses in:

    • Time management
    • Executive communication
    • Microsoft Office Suite, particularly advanced Excel and PowerPoint
    • Digital tools and software relevant to business administration

  • Workshops and Seminars
    Participating in workshops and seminars can provide hands-on experience and networking opportunities. Seek out events that focus on:

    • Leadership development
    • Business etiquette
    • Conflict resolution
    • Stress management

  • Professional Associations
    Joining professional organizations can offer networking opportunities, industry updates, and resources for development. Consider memberships in:

    • International Association of Administrative Professionals (IAAP)
    • American Society of Administrative Professionals (ASAP)
    • National Association of Executive Secretaries and Administrative Assistants (NASEA)

  • Networking Events
    Attend networking events to connect with other professionals in your field. Engaging in discussions with peers can provide insights into best practices and emerging trends.

  • Mentorship
    Seek a mentor who is established in the executive support field. A mentor can provide guidance, share experiences, and help you navigate your career path effectively.

  • Professional Development Plans
    Create a personalized professional development plan that outlines your goals, desired skills, and the resources you will use to achieve them. Regularly review and update this plan as you progress in your career.

  • Conferences
    Attend industry conferences to gain knowledge about the latest tools, trends, and innovations in executive support. Conferences also offer workshops, speakers, and networking sessions that can propel your career further.

By actively pursuing these opportunities, you will not only enhance your skill set but also significantly increase your value as a Personal Assistant to Executives.

What To Look For When Deciding On Campus vs Online Degree Programs for Personal Assistant to Executivess (2024)

When considering a career as a Personal Assistant to Executives, your choice of educational route can significantly impact your skill set and readiness for the role. Below is a comparison of online and campus-based education programs tailored to aspiring executive assistants.

Online Education Programs

  • Flexibility: Online programs are designed to accommodate busy schedules, allowing you to balance education with work or personal commitments.
  • Variety of Courses: You can access diverse course offerings across multiple institutions, focusing on essential skills such as time management, communication, and software proficiency.
  • Self-Paced Learning: Many online courses permit self-paced learning, letting you progress according to your individual learning style.
  • Technology Skills: Online education naturally incorporates technology, enhancing your proficiency with digital tools that are vital in modern office environments.
  • Remote Networking Opportunities: You have the chance to connect with peers and industry professionals through virtual events and discussions, providing a broader network despite the absence of in-person interaction.
  • Cost-Effectiveness: Typically, online programs may be more affordable compared to their campus counterparts, as they often eliminate commuting and material costs.

Campus-Based Education Programs

  • Structured Environment: Traditional campus programs provide a structured learning atmosphere that some individuals find beneficial for focus and motivation.
  • In-Person Interaction: You have the opportunity to engage directly with instructors and classmates, fostering networking relationships that can be advantageous in your career.
  • Hands-On Learning: Many campus-based programs offer practical, real-life simulations and resources such as libraries and lab facilities, which can enhance your understanding of the material.
  • Access to Campus Resources: You can benefit from campus amenities, including career services and workshops, which may facilitate job placement and internships.
  • Peer Collaboration: Working alongside fellow students in a physical setting can encourage collaboration, which mirrors the teamwork often required in executive assistance roles.
  • Local Networking: Being physically present on campus gives you a local professional community, facilitating connections with nearby companies and mentors.

Making Your Choice

Ultimately, your decision between online and campus-based education will depend on your personal learning style, existing commitments, and career objectives. Consider the specific programs available in your area, and evaluate how each format aligns with your goals as a Personal Assistant to Executives.

Personal Assistant to Executives Typical Career Path (2024)

In your journey toward becoming a Personal Assistant to Executives, you will likely navigate through a series of positions that enhance your skills and expand your responsibilities. Here’s a detailed breakdown of typical career stages:

Entry-Level Positions

  • Administrative Assistant: This role often serves as a foundation for future positions. You will handle basic clerical tasks, manage schedules, assist with correspondence, and maintain records. Organizational skills and attention to detail are key in this role.

  • Office Coordinator: In this position, you’ll take on more responsibilities related to office management. You may coordinate meetings, support various departments, and offer logistical support, gaining proficiency in multitasking and prioritization.

  • Executive Receptionist: This role typically involves greeting visitors, answering phones, and managing executive schedules. It provides an opportunity to develop interpersonal skills and understand the nuances of corporate culture.

Mid-Level Positions

  • Personal Assistant: Here, you will manage the daily operations of one or more executives. Tasks may include calendar management, travel arrangements, and correspondence handling. Strong communication and organizational skills, along with the ability to anticipate needs, are essential.

  • Senior Executive Assistant: This position involves supporting high-level executives with greater responsibility. You will likely handle confidential information, coordinate complex projects, and may oversee other administrative staff. Leadership skills and discretion are vital in this role.

  • Project Coordinator: Sometimes transitioning into project management, you may oversee specific initiatives or projects. In addition to administrative tasks, you will work closely with various teams, ensuring projects are completed on time and within budget.

Advanced Roles

  • Chief of Staff: This executive-level position requires a deep understanding of the business and its strategic goals. As Chief of Staff, you’ll facilitate communication between executives and staff, manage high-stakes projects, and often act as a trusted advisor to senior leadership.

  • Director of Administration: In this role, you will oversee all administrative functions within an organization. Responsibilities may encompass strategic planning, compliance, and optimization of processes, as well as managing teams of personal assistants and administrative professionals.

  • Operations Manager: Transitioning into operations can lead you toward managing broader business functions. In this capacity, you will focus on streamlining operations, improving efficiency, and contributing to organizational strategy.

Continuing professional development through certifications or specialized training can enhance your career trajectory in this field. Networking and mentorship are also beneficial as you advance through these roles.

Related Fields and Alternative Career Paths to Personal Assistant to Executivess (2024)

The skills and educational background gained as a Personal Assistant to Executives can open doors to various related fields and alternative career paths. If you are considering transitioning to a different career or looking for roles that align with your skill set, here are some options to explore:

  • Administrative Coordinator

    • Focus on managing office tasks, scheduling, and team communication.
    • Utilize similar organization and multitasking skills.
    • Often requires an understanding of office software and administrative protocols.

  • Office Manager

    • Oversee daily operations and staff within an office environment.
    • Implement efficient administrative processes and manage resources.
    • Experience as a personal assistant provides valuable insights into office dynamics.

  • Project Coordinator

    • Assist in planning and supervising projects from conception to completion.
    • Apply skills in organization, communication, and time management.
    • Understanding of corporate culture and stakeholder communication is beneficial.

  • Executive Recruiter

    • Engage in the recruitment of executives and senior management roles.
    • Leverage networking skills and knowledge of industry demands.
    • Experience in understanding the needs of executives can be advantageous in matching candidates.

  • Event Planner

    • Organize corporate events, meetings, and conferences.
    • Use strong organizational abilities and attention to detail, which are critical in both roles.
    • Familiarity with budgeting and negotiation skills will be beneficial.

  • Client Relations Manager

    • Maintain and enhance relationships with clients, ensuring their satisfaction.
    • Effective communication, problem-solving, and interpersonal skills are essential.
    • The ability to manage expectations and facilitate discussions can translate well.

  • Human Resources Assistant

    • Support the HR department in recruitment, onboarding, and employee relations.
    • Transfer skills in organization, communication, and discretion.
    • Understanding of workplace dynamics from a personal assistant background is valuable.

  • Travel Coordinator

    • Handle travel arrangements for executives and staff.
    • Utilize organization, budgeting, and time management skills in logistics planning.
    • Familiarity with travel industry tools and regulations enhances efficiency.

Each of these alternative career paths shares core competencies with the Personal Assistant to Executives role, such as organizational skills, effective communication, and the ability to manage multiple tasks. Your education and experience can easily pivot into these areas, allowing you to explore new opportunities in your professional journey.

Personal Assistant to Executives Frequently Asked Questions (FAQs) (2024)

  • What educational background is preferred for a Personal Assistant to Executives?
    A bachelor's degree in fields such as business administration, communications, or management is often preferred. However, relevant experience can sometimes substitute for formal education.

  • Is a specific certification required to become a Personal Assistant to Executives?
    No specific certification is required, but certifications in administrative support, such as the Certified Administrative Professional (CAP) credential, can enhance your qualifications.

  • Are there any essential skills I should develop?
    Yes, strong organizational, communication, and time management skills are essential. Proficiency in office software and technology is also important.

  • How can I gain relevant experience in this field?
    Seek internships, clerical positions, or administrative assistant roles to build practical skills. Volunteer opportunities can also provide valuable experience.

  • What additional training may be beneficial?
    Training in project management, human resources, or event planning can be beneficial, as these skills are often useful for executive assistants.

  • Are there any online courses that can help?
    Yes, many platforms offer courses in administrative support, time management, and office software. Websites like Coursera, LinkedIn Learning, and Udemy are good places to start.

  • Is a personal assistant position a good stepping stone to other careers?
    Absolutely. Many Personal Assistants to Executives advance to higher administrative roles, project management, or even executive management positions.

  • What is the typical salary range for Personal Assistants to Executives?
    Salaries can vary widely based on experience, location, and company size, but generally ranges from $40,000 to over $80,000 annually.

  • Do Personal Assistants need to have experience in a particular industry?
    Experience in the industry where you are applying can be helpful, but it's not always necessary. Flexibility and adaptability are valuable traits in this role.

  • What are the typical working hours for this position?
    While standard office hours may apply, many Personal Assistants often work overtime or irregular hours, depending on the needs of the executives they support.

Additional Resources for Personal Assistant to Executivess (2024)

  • International Association of Administrative Professionals (IAAP)

    • Website: iaap-hq.org
    • Description: This organization offers certifications, networking opportunities, and professional development resources tailored for administrative professionals.

  • American Society of Administrative Professionals (ASAP)

    • Website: asaporg.com
    • Description: ASAP provides resources, training, and certification that help administrative professionals enhance their skills and advance in their careers.

  • LinkedIn Learning

    • Website: linkedin.com/learning
    • Description: LinkedIn Learning offers a variety of courses related to office management, time management, and communication skills essential for personal assistants.

  • Coursera

    • Website: coursera.org
    • Description: Coursera features courses from universities and institutions on project management, business communications, and other relevant subjects that can enhance your qualifications.

  • Alison

    • Website: alison.com
    • Description: This free online learning platform provides courses on office productivity, personal effectiveness, and management skills beneficial for personal assistants.

  • Administrative Professionals Conference (APC)

    • Website: apcconference.com
    • Description: Attend this annual event to participate in workshops, keynote speeches, and networking opportunities tailored for administrative professionals.

  • The Complete Virtual Assistant Toolkit

    • Website: thevirtualassistantbootcamp.com
    • Description: This resource offers training and tools specifically designed for virtual assistants, which can complement the skill set of an executive personal assistant.

  • Google Workspace Learning Center

  • Project Management Institute (PMI)

    • Website: pmi.org
    • Description: Explore certification options and resources that can be useful in managing projects and tasks effectively as a personal assistant.

  • Udemy

    • Website: udemy.com
    • Description: This online platform features numerous courses on office applications, soft skills, and time management, useful for personal assistants looking to enhance their expertise.

These resources can help you develop essential skills, keep abreast of industry trends, and connect with other professionals in the field.