Payroll Processing Clerk in Wisconsin Career Overview

As a Payroll Processing Clerk, you play a vital role in the workforce of any organization by ensuring that employees are compensated accurately and on time. Your responsibilities typically include:

  • Processing Payroll: You manage the input and calculations of hours worked, deductions, and taxes to accurately process payroll for each pay period.

  • Maintaining Records: It’s essential to maintain accurate records of employee hours, wages, and deductions to comply with legal and organizational requirements.

  • Handling Queries: Employees may approach you with questions regarding their paychecks, tax withholdings, or benefits, which means effective communication is pivotal in addressing their concerns.

  • Compliance with Regulations: Staying up-to-date with federal, state, and local payroll laws is critical to ensure that the organization complies with legal standards and avoids penalties.

  • Collaboration with Other Departments: Your role often requires working closely with Human Resources and Finance departments to reconcile discrepancies and support the overall financial health of the organization.

  • Utilizing Software Systems: Proficiency in payroll software is important. You use specialized applications to streamline payroll processes and ensure accuracy.

In the industry, the role of a Payroll Processing Clerk is indispensable as it directly affects employee satisfaction and trust in the organization. Your attention to detail and commitment to maintaining accurate payroll records contribute to a well-functioning workplace.

Payroll Processing Clerk Salary in Wisconsin

Annual Median: $46,370
Hourly Median: $22.29

Data sourced from Career One Stop, provided by the BLS Occupational Employment and Wage Statistics wage estimates.

Required Education To Become a Payroll Processing Clerk in Wisconsin

To become a Payroll Processing Clerk in Wisconsin, you will typically need to pursue the following educational qualifications and training:

  • Associate Degree in Accounting: This program will equip you with fundamental accounting principles, practices, and software proficiency related to payroll processing.

  • Associate Degree in Accounting Technology and Bookkeeping: This degree focuses on the technical aspects of accounting and bookkeeping, providing knowledge of payroll systems and financial record-keeping.

  • Associate Degree in Administrative Assistant and Secretarial Science: This program emphasizes office procedures, including payroll operations and record management, preparing you to support payroll processes in an office setting.

  • Bachelor's Degree in Business Administration and Management: A broader educational path, this degree offers courses in management principles, accounting, and finance, all of which are beneficial for understanding payroll management.

  • Bachelor's Degree in Human Resources Management and Services: Enrolling in this program will give you insights into employee management, labor laws, and payroll systems, crucial for handling payroll responsibilities effectively.

Additionally, obtaining certifications related to payroll processing can enhance your qualifications and improve your understanding of specific payroll software systems commonly used in the industry.

Best Schools to become a Payroll Processing Clerk in Wisconsin 2024

#1Maricopa County

University of Phoenix-Arizona

Phoenix, AZ

In-State Tuition:$9,552
Out-of-State Tuition:$9,552
Admission Rate:N/A
Graduation Rate:18%
Total Enrollment:88,891
#2Merrimack County

Southern New Hampshire University

Manchester, NH

In-State Tuition:$15,000
Out-of-State Tuition:$15,000
Admission Rate:96%
Graduation Rate:41%
Total Enrollment:164,091
#3Salt Lake County

Western Governors University

Salt Lake City, UT

In-State Tuition:$7,404
Out-of-State Tuition:$7,404
Admission Rate:N/A
Graduation Rate:49%
Total Enrollment:156,935
#4El Paso County

Colorado Technical University-Colorado Springs

Colorado Springs, CO

In-State Tuition:$12,036
Out-of-State Tuition:$12,036
Admission Rate:N/A
Graduation Rate:20%
Total Enrollment:24,808
#5Maricopa County

Grand Canyon University

Phoenix, AZ

In-State Tuition:$16,407
Out-of-State Tuition:$16,407
Admission Rate:78%
Graduation Rate:45%
Total Enrollment:101,816
#6Lynchburg City

Liberty University

Lynchburg, VA

In-State Tuition:$15,467
Out-of-State Tuition:$15,467
Admission Rate:99%
Graduation Rate:66%
Total Enrollment:96,709
Payroll Processing Clerk Job Description:
  • Compute, classify, and record numerical data to keep financial records complete.
  • Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records.
  • May also check the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other workers.

Payroll Processing Clerk Required Skills and Competencies in Wisconsin

  • Attention to Detail: You must ensure that all payroll calculations are accurate, including wages, deductions, and bonuses. Small errors can lead to significant issues for employees and the organization.

  • Numerical Proficiency: A solid understanding of mathematics is essential for performing calculations related to payroll. You should be comfortable handling numbers and performing basic mathematical operations without error.

  • Time Management: You need to effectively manage your time to meet payroll deadlines consistently. This includes prioritizing tasks and staying organized within busy periods.

  • Confidentiality: You will handle sensitive employee information. Maintaining confidentiality and security of payroll data is paramount to uphold trust and comply with legal regulations.

  • Technical Skills: Familiarity with payroll software and databases is necessary. You should have the ability to operate various applications efficiently, including spreadsheets and accounting software.

  • Communication Skills: Strong verbal and written communication skills are important. You should be able to explain payroll-related information clearly and respond to employee inquiries effectively.

  • Problem-Solving Skills: You will encounter discrepancies or issues that require quick thinking and analytical skills. The ability to identify problems and find solutions is essential in this role.

  • Knowledge of Regulations: A good understanding of payroll laws and tax regulations at both the state and federal levels is necessary. You should stay updated on any changes in legislation that may affect payroll processing.

  • Interpersonal Skills: You will work closely with HR personnel, management, and employees. Being personable and approachable helps facilitate smooth communication and fosters a collaborative environment.

  • Adaptability: The ability to adapt to changing technologies and processes, as well as shifts in payroll regulations, is important for maintaining efficiency in your role.

  • Organizational Skills: You should possess strong organizational skills to maintain accurate records, manage files, and ensure that all documentation is easily accessible when needed.

Job Duties for Payroll Processing Clerks

  • Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.

  • Comply with federal, state, and company policies, procedures, and regulations.

  • Operate computers programmed with accounting software to record, store, and analyze information.

Technologies and Skills Used by Payroll Processing Clerks

Accounting software

  • Intuit QuickBooks
  • Sage 50 Accounting

Cloud-based data access and sharing software

  • Dropbox
  • Microsoft SharePoint

Enterprise resource planning ERP software

  • Microsoft Dynamics
  • SAP software

Basic Skills

  • Listening to others, not interrupting, and asking good questions
  • Using math to solve problems

Problem Solving

  • Noticing a problem and figuring out the best way to solve it

Job Market and Opportunities for Payroll Processing Clerk in Wisconsin

The job market for Payroll Processing Clerks in Wisconsin is currently robust, reflecting a steady demand for professionals skilled in payroll processing and administration. Several factors contribute to this positive outlook:

  • Growing Industries: Various sectors, including healthcare, manufacturing, and retail, are expanding in Wisconsin. The growth of these industries often correlates with an increasing need for payroll services. Organizations require payroll clerks to manage employee compensation accurately, which fuels demand.

  • Rising Employment Opportunities: As businesses expand, they frequently seek to hire additional staff to manage the complexities of payroll processing. This trend creates numerous job openings for Payroll Processing Clerks across the state.

  • Turnover and Replacement Needs: The turnover rate in administrative roles, including payroll processing, can be significant. This turnover contributes to continuous hiring needs within organizations, further sustaining job availability for Payroll Processing Clerks.

  • Technological Integration: Advances in payroll software and automation have not reduced the need for payroll professionals. Instead, these developments highlight the importance of skilled clerks who can interpret data, ensure compliance, and manage the systems effectively.

Geographical hotspots in Wisconsin where demand is particularly strong include:

  • Milwaukee: As the largest city in Wisconsin with a diverse economy, Milwaukee offers many opportunities for Payroll Processing Clerks, especially in finance, manufacturing, and healthcare sectors.

  • Madison: The capital city is home to numerous government entities and educational institutions, both of which require efficient payroll management systems, creating demand for skilled clerks.

  • Green Bay: Known for its strong manufacturing base, Green Bay is another area where Payroll Processing Clerks can find employment opportunities within various companies.

  • Kenosha and Racine: These cities are witnessing growth, particularly in logistics and manufacturing, driving the demand for payroll professionals to serve these industries.

Overall, the current job market for Payroll Processing Clerks in Wisconsin presents favorable conditions, with a variety of opportunities across multiple sectors and regions.

Top Related Careers to Payroll Processing Clerk 2024

Financial Records Specialist
Ledger Verification Clerk
Billing and Invoicing Specialist
Financial Data Entry Clerk

Additional Resources To Help You Become a Payroll Processing Clerk in Wisconsin

  • National Payroll Reporting Consortium (NPRC)
    A leading organization that focuses on issues affecting payroll reporting in the United States. Their resources include advocacy for best practices in payroll processing. Visit NPRC

  • American Payroll Association (APA)
    A professional association that offers training, certification, and resources to payroll professionals. They provide webinars, publications, and access to a network of peers. Visit APA

  • Wisconsin Department of Revenue
    Offers state-specific information regarding payroll tax regulations, compliance requirements, and forms needed for various payroll processes. Visit Wisconsin Department of Revenue

  • Society for Human Resource Management (SHRM)
    While primarily focused on HR, SHRM provides valuable resources related to employee compensation, payroll management, and compliance. Visit SHRM

  • IRS Employment Taxes
    The Internal Revenue Service provides guidance on federal employment tax regulations, rules for withholding, and payroll tax filing obligations. Visit IRS Employment Taxes

  • National Association of State Workforce Agencies (NASWA)
    This organization offers information concerning labor market data and workforce regulations which can impact payroll practices. Visit NASWA

  • PayScale
    A resource for understanding salary benchmarks for payroll positions including Payroll Processing Clerks that can help in career planning and advancement. Visit PayScale

  • Glassdoor
    Provides insights into payroll processing salaries, company reviews, and interview questions specific to payroll jobs, helping you navigate your career path. Visit Glassdoor

  • LinkedIn Learning
    Offers various online courses relevant to payroll processing software, accounting, and compliance topics which can help you enhance your skills. Visit LinkedIn Learning

  • QuickBooks Payroll
    For those looking to get familiar with payroll software, QuickBooks offers resources for managing payroll efficiently, including tutorials and best practices. Visit QuickBooks Payroll

Frequently Asked Questions (FAQs) About Payroll Processing Clerk in Wisconsin

  • What are the primary responsibilities of a Payroll Processing Clerk?
    As a Payroll Processing Clerk, you will be responsible for processing payroll, maintaining employee records, calculating wages, and ensuring compliance with relevant laws and regulations. You will also be in charge of data entry, verifying timesheets, and preparing payroll reports.

  • What qualifications are needed to become a Payroll Processing Clerk?
    Most employers require a high school diploma or equivalent; however, an associate degree in accounting or finance can be advantageous. Proficiency in payroll software and spreadsheet applications, along with strong numerical and analytical skills, is essential.

  • Is certification important for a Payroll Processing Clerk?
    While certification is not typically required, obtaining credentials like the Certified Payroll Professional (CPP) designation can enhance your job prospects and demonstrate your expertise in payroll management.

  • What skills are essential for success in this role?
    Key skills include attention to detail, mathematical proficiency, organizational abilities, communication skills, and a thorough understanding of payroll regulations and tax laws. Familiarity with payroll software and systems is also crucial.

  • What is the typical salary range for a Payroll Processing Clerk in Wisconsin?
    Salaries can vary depending on experience and location, but in Wisconsin, the average salary for a Payroll Processing Clerk typically ranges from $35,000 to $50,000 per year.

  • What career advancement opportunities exist for Payroll Processing Clerks?
    With experience, you can advance to roles such as Payroll Manager, HR Specialist, or Accounting Clerk. Pursuing further education or certification can also facilitate career growth.

  • What industries typically employ Payroll Processing Clerks?
    Payroll Processing Clerks are employed across various industries, including manufacturing, healthcare, education, retail, and government agencies.

  • Are payroll laws consistent across states?
    No, payroll laws can vary significantly between states. It’s important to stay informed about the specific laws and regulations that apply in Wisconsin, including wage laws, tax withholding, and employee classification.

  • Can I work part-time as a Payroll Processing Clerk?
    Yes, some companies offer part-time positions. However, availability may depend on the organization’s size and payroll needs.

  • What software do Payroll Processing Clerks commonly use?
    Common software includes QuickBooks, ADP, Paychex, and Microsoft Excel. Familiarity with these types of software is often a requirement for the role.