Explore Financial Records Specialist Schools (2024)

Looking to start your journey as a Financial Records Specialist? Finding the right education is key. Here's a curated list of schools offering quality Financial Records Specialist programs:

  • We've identified top institutions known for excellent Financial Records Specialist education.
  • Options include both local schools and nationally recognized programs.
  • Each listing highlights relevant degree programs for aspiring Financial Records Specialist professionals.
  • You'll also find information on related career paths in the field.

Browse through these options to find a program that aligns with your career goals in the Financial Records Specialist industry.

Top Financial Records Specialist Schools (2024)

View our ranking methodology here
#1Maricopa County

University of Phoenix-Arizona

Phoenix, AZ

In-State Tuition:$9,552
Out-of-State Tuition:$9,552
Admission Rate:N/A
Graduation Rate:18%
Total Enrollment:88,891
#2Merrimack County

Southern New Hampshire University

Manchester, NH

In-State Tuition:$15,000
Out-of-State Tuition:$15,000
Admission Rate:96%
Graduation Rate:41%
Total Enrollment:164,091
#3Salt Lake County

Western Governors University

Salt Lake City, UT

In-State Tuition:$7,404
Out-of-State Tuition:$7,404
Admission Rate:N/A
Graduation Rate:49%
Total Enrollment:156,935
#4El Paso County

Colorado Technical University-Colorado Springs

Colorado Springs, CO

In-State Tuition:$12,036
Out-of-State Tuition:$12,036
Admission Rate:N/A
Graduation Rate:20%
Total Enrollment:24,808
#5Maricopa County

Grand Canyon University

Phoenix, AZ

In-State Tuition:$16,407
Out-of-State Tuition:$16,407
Admission Rate:78%
Graduation Rate:45%
Total Enrollment:101,816
#6Lynchburg City

Liberty University

Lynchburg, VA

In-State Tuition:$15,467
Out-of-State Tuition:$15,467
Admission Rate:99%
Graduation Rate:66%
Total Enrollment:96,709

Financial Records Specialist Required Education (2024)

To become a Financial Records Specialist, education plays a significant role in establishing your qualifications and expertise in managing financial data. Below are the minimum and advanced education options available:

Minimum Education

  • High School Diploma or GED

    • This is the basic educational requirement for entry-level positions. It provides foundational skills in mathematics, communication, and basic computer proficiency that are necessary for the role.
    • Many employers prefer candidates with relevant coursework or experience in subjects such as accounting or business.

  • Associate Degree

    • Pursuing an associate degree in accounting, finance, or business administration can enhance your understanding of financial principles and practices.
    • This two-year program typically includes courses in financial accounting, management accounting, and bookkeeping.

Advanced Education

  • Bachelor's Degree

    • A bachelor’s degree in accounting, finance, or a related field is often preferred for advanced positions within the field.
    • This four-year degree program provides in-depth knowledge of financial regulations, advanced accounting techniques, and financial management.

  • Master's Degree (Optional)

    • Although not always required, obtaining a master's degree, such as a Master of Business Administration (MBA) with a concentration in finance or accounting, can open up more opportunities for career advancement.
    • This level of education typically includes strategic financial management and advanced financial analysis courses, further developing your expertise.

Pursuing the appropriate level of education will equip you with the necessary skills and knowledge required to excel as a Financial Records Specialist.

Financial Records Specialist Professional Certifications & Licenses (2024)

To advance your career as a Financial Records Specialist, pursuing relevant certifications and licenses can enhance your expertise and marketability. Consider the following:

  • Certified Bookkeeper (CB)
    Offered by the American Institute of Professional Bookkeepers (AIPB), this certification demonstrates a working knowledge of general bookkeeping practices. Eligibility typically requires completing a course and passing an exam.

  • Certified Public Accountant (CPA)
    While not always necessary for a Financial Records Specialist, obtaining a CPA license can provide a significant advantage, especially for those involved in more complex financial reporting. This requires passing the Uniform CPA Examination and meeting state-specific educational and experience requirements.

  • Certified Management Accountant (CMA)
    The CMA certification can be beneficial if you seek to specialize in financial management and strategic decision-making within organizations. This requires passing both parts of the CMA examination and fulfilling specific educational and work experience criteria.

  • Certified Financial Manager (CFM)
    This designation, offered by the Institute of Management Accountants (IMA), focuses on financial management skills. Candidates must pass an exam and showcase relevant professional experience and education.

  • Accounting Technician Certification (AT)
    The National Association of State Boards of Accountancy (NASBA) offers this certification for those looking for foundational skills in accounting. The certification assesses your knowledge of bookkeeping, accounting principles, and related skills.

  • QuickBooks Certification
    Proficiency in accounting software such as QuickBooks is often beneficial for Financial Records Specialists. QuickBooks offers various certification programs that validate your skills in handling financial transactions using their software.

  • Excel Certification
    Since financial recordkeeping often involves spreadsheet management, becoming certified in Microsoft Excel can enhance your analytical capabilities and demonstrate your proficiency in data handling.

  • Continuing Professional Education (CPE)
    Engaging in ongoing education through CPE credits can help maintain your certifications and keep your skills updated with current accounting trends and regulations.

Pursuing these certifications and licenses can significantly contribute to your professional credibility and open up new opportunities within the field of financial recordkeeping.

Job Duties for Financial Records Specialists

  • Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.

  • Comply with federal, state, and company policies, procedures, and regulations.

  • Operate computers programmed with accounting software to record, store, and analyze information.

Technologies and Skills Used by Financial Records Specialists

Accounting software

  • Intuit QuickBooks
  • Sage 50 Accounting

Cloud-based data access and sharing software

  • Dropbox
  • Microsoft SharePoint

Enterprise resource planning ERP software

  • Microsoft Dynamics
  • SAP software

Basic Skills

  • Listening to others, not interrupting, and asking good questions
  • Using math to solve problems

Problem Solving

  • Noticing a problem and figuring out the best way to solve it

Financial Records Specialist Internships, Apprenticeships & Practical Training

Engaging in internships, apprenticeships, or practical training is essential for gaining hands-on experience as a Financial Records Specialist. Here are some examples of opportunities you might consider:

  • Corporate Accounting Internships: Many large corporations and financial institutions offer internship programs where you can work alongside financial analysts and accountants. Tasks may include helping with data entry, reconciling financial statements, and assisting with audit preparations.

  • Government Finance Internships: Local, state, and federal government agencies often seek interns for positions that involve financial record keeping. You might assist with budgeting processes, manage invoices, and contribute to financial reports.

  • Non-Profit Organizations: Non-profits frequently have internship programs that allow you to support their financial operations. You can gain experience in fundraising tracking, grant management, and donor record keeping, which are valuable skills in the financial records field.

  • Private Accounting Firms: Interning at an accounting firm can provide a broad range of experiences. You may be exposed to various industries, handling tasks like bookkeeping, tax preparation, and client financial statements preparation.

  • Virtual or Remote Internships: Increasingly, organizations offer remote internships that allow you to analyze financial data and help maintain financial records from any location. This flexibility can be especially beneficial if you have other commitments.

  • Community Colleges or Technical Schools: Many educational institutions offer apprenticeship programs where students can earn credit while gaining practical experience. These programs often partner with local businesses to provide real-world training in financial records management.

  • Financial Technology Startups: Working with a startup can give you insight into innovative financial solutions. Internships here may involve data management, software testing, or developing user manuals for financial records software.

  • Industry-Specific Organizations: Certain industries, such as healthcare or real estate, have their unique financial systems. Internships in these sectors can focus on specialized record-keeping requirements and compliance standards.

Pursuing these opportunities can significantly enhance your resume and better prepare you for a career as a Financial Records Specialist. Look for openings on job boards, company websites, and through networking in relevant professional groups.

Financial Records Specialist Continuing Education & Professional Development (2024)

To advance in your career as a Financial Records Specialist, continuous learning and skill enhancement are essential. Several avenues can help you stay competitive and knowledgeable in the field:

  • Certifications: Earning relevant certifications can significantly bolster your qualifications. Consider pursuing certifications such as:

    • Certified Public Accountant (CPA)
    • Certified Management Accountant (CMA)
    • Certified Bookkeeper (CB)
    • Certified Financial Planner (CFP)

  • Professional Associations: Joining organizations like the American Institute of Professional Bookkeepers (AIPB) or the National Association of Tax Professionals (NATP) provides valuable networking opportunities, access to industry resources, and updates on best practices.

  • Online Courses and Webinars: Many reputable platforms, such as Coursera, Udemy, and LinkedIn Learning, offer specialized courses in accounting software, financial analysis, and regulatory compliance. Participate in webinars hosted by industry experts to stay updated on the latest trends and methodologies.

  • Workshops and Seminars: Look for local workshops or industry seminars that focus on advancements in financial regulations, technology updates, or best practices in financial record management. These provide hands-on experience and practical insights.

  • Degree Programs: If you’re seeking advancement into higher-level positions, consider enrolling in degree programs such as a Bachelor’s or Master’s in Accounting, Finance, or Business Administration. These programs can deepen your understanding of financial principles and enhance your analytical skills.

  • Technical Skills Enhancement: As technology evolves, so do the tools used in financial record-keeping. Familiarize yourself with the latest accounting software (e.g., QuickBooks, Sage, or Microsoft Excel) and data analysis tools to improve your efficiency and accuracy.

  • Mentorship: Seek out mentorship from seasoned professionals in the accounting and finance sector. A mentor can provide guidance, share experiences, and offer insights on career progression.

  • Industry Conferences: Attend industry conferences to connect with peers, learn from experts, and explore innovations in financial record management. Conferences often include sessions on emerging technologies and regulatory changes.

  • Continuing Education Units (CEUs): Check for opportunities to earn CEUs, as they are often required for maintaining certifications. These units can be obtained through accredited institutions, workshops, or various professional development activities.

By actively pursuing these continuing education and professional development opportunities, you will be well-equipped to excel in your role as a Financial Records Specialist and adapt to the evolving landscape of the financial industry.

What To Look For When Deciding On Campus vs Online Degree Programs for Financial Records Specialists (2024)

When considering education for a career as a Financial Records Specialist, you have the option of pursuing online or campus-based programs. Each format offers distinct advantages that can cater to your personal learning style and life commitments.

Online Education Programs

  • Flexibility: Online programs allow you to learn at your own pace and on your own schedule. This is particularly beneficial if you are balancing work or personal responsibilities.

  • Accessibility: You can access online programs from anywhere, which makes it easier to enroll in institutions that may not be local to you. This broadens your choices significantly.

  • Technological Integration: Courses often utilize modern technologies and software that are relevant to the field. This can offer valuable experience with tools you will use in your career.

  • Cost-Effective: Often, online programs can be less expensive than traditional campus options. You may save on commuting, housing, and other associated costs.

  • Self-Directed Learning: Online education often requires a higher degree of self-discipline and motivation, allowing you to develop these important skills for your career.

Campus-Based Education Programs

  • Structured Environment: On-campus programs provide a structured schedule and environment, which can be motivating for some students. This setting helps in creating a routine conducive to learning.

  • Personal Interaction: Attending classes in person allows you to interact face-to-face with instructors and peers. This can enhance your learning experience through immediate feedback and collaboration.

  • Networking Opportunities: Being physically present on a campus allows for networking opportunities that can lead to job placements and professional relationships. Engaging in campus events can also enrich your educational experience.

  • Access to Resources: Campus-based education often provides access to facilities such as libraries, study rooms, and technology labs that may not be as readily available online.

  • Hands-On Learning: Some programs may incorporate practical experiences, such as internships or workshops, which can be more effective in a traditional classroom setting.

Summary

Your choice between online and campus-based education programs for becoming a Financial Records Specialist should align with your learning preferences, lifestyle, and career goals. Evaluate the flexibility of online programs against the structured approach and networking potential of campus-based learning to determine the best option for you.

Financial Records Specialist Typical Career Path (2024)

As a Financial Records Specialist, you can expect to progress through a series of roles that build upon your skillset and experience. Here are the typical stages of advancement in this career:

Entry-Level Positions:

  • Financial Records Technician: In this role, you will focus on data entry, processing financial transactions, and maintaining financial records. Basic knowledge of accounting principles and software is essential.
  • Accounts Payable/Receivable Clerk: You will manage incoming and outgoing payments, prepare invoices, and assist with bookkeeping tasks. This position requires attention to detail and organizational skills.
  • Billing Specialist: This job involves creating and sending invoices to clients, tracking payment statuses, and ensuring timely collections. Strong communication skills are important for interacting with clients.

Mid-Level Positions:

  • Financial Analyst: Transitioning into this role involves analyzing financial data to support decision-making. You will create reports, identify trends, and provide insights on financial performance.
  • Accounting Supervisor: In this position, you will oversee a team of clerks and technicians, ensuring accurate record-keeping practices and compliance with regulations. Leadership skills and a deeper understanding of financial systems will be necessary.
  • Budget Analyst: This role includes working with various departments to prepare, manage, and analyze budgets. You will provide recommendations based on financial forecasts and variances.

Advanced Roles:

  • Controller: As a controller, you will be responsible for all financial reporting and record-keeping for an organization. This role requires extensive experience and knowledge of accounting practices, tax regulations, and financial compliance.
  • Director of Finance: In this position, you will oversee all financial operations, including budgeting, forecasting, and strategic planning. You will need strong leadership abilities and a vision for organizational growth.
  • Chief Financial Officer (CFO): As a CFO, you will have overall responsibility for the financial strategy of the organization. This executive role involves working closely with other top executives to ensure the financial health of the company.

By following this career path, you can advance from foundational roles focused on record-keeping into strategic positions that shape an organization's financial future.

Related Fields and Alternative Career Paths to Financial Records Specialists (2024)

As a Financial Records Specialist, your expertise in managing and maintaining financial documentation equips you with a robust set of skills applicable in various related fields. Here are some alternative career paths to consider:

  • Accounting Clerk

    • The transition to an accounting clerk role involves tasks such as preparing financial statements and assisting with budget management. Your knowledge of financial records directly supports these responsibilities.

  • Bookkeeper

    • With a solid grasp of financial recordkeeping, moving into bookkeeping allows you to take on a more hands-on role in managing accounts and reconciling transactions. Education in financial management serves as a strong foundation.

  • Financial Analyst

    • If you have an interest in data analysis and strategic financial planning, pursuing a position as a financial analyst may be appealing. Your background in financial records will aid in interpreting financial data and preparing reports.

  • Payroll Specialist

    • The skills acquired as a Financial Records Specialist can easily pivot into payroll administration, where accuracy and attention to detail are essential. Familiarity with financial documentation makes this transition smooth.

  • Budget Analyst

    • Leveraging your experience with financial documentation can set you up for a role as a budget analyst. This job involves evaluating budget proposals and ensuring efficient allocation of resources.

  • Credit Analyst

    • In this role, you would assess credit data and financial histories of individuals or companies, requiring strong analytical skills that you have developed in your current career path.

  • Accounts Payable/Receivable Clerk

    • A strong understanding of financial records positions you well for roles focusing on managing incoming and outgoing payments. The attention to detail and understanding of financial processes are directly transferable.

  • Financial Manager

    • Pursuing further education could enable you to move into financial management, overseeing the financial health of an organization. Your foundational knowledge in financial records is invaluable here.

  • Compliance Specialist

    • Knowledge of financial regulations and documentation practices fosters a good fit for a compliance role, where ensuring adherence to laws and regulations in finance is critical.

Each of these paths emphasizes analytical skills, attention to detail, and an understanding of financial processes, all of which are fundamental competencies developed as a Financial Records Specialist. By leveraging your existing knowledge and considering additional training or certifications, you can seamlessly transition to a range of careers that build on your expertise.

Financial Records Specialist Frequently Asked Questions (FAQs) (2024)

  • What is the minimum educational requirement to become a Financial Records Specialist?
    Typically, you need at least a high school diploma or equivalent. However, many employers prefer candidates with an associate's degree in finance, accounting, or a related field.

  • Are there specific degrees that are more beneficial for this role?
    An associate's or bachelor's degree in accounting, finance, business administration, or a related discipline can enhance your qualifications and provide you with a stronger foundation in financial management.

  • Is certification important for Financial Records Specialists?
    While certification is not mandatory, obtaining credentials such as Certified Bookkeeper (CB) or Certified Financial Specialist (CFS) can improve your job prospects and demonstrate your expertise to employers.

  • What skills should I focus on developing for this career?
    Important skills include attention to detail, strong mathematical abilities, proficiency in accounting software, and good organizational skills. Communication skills are also important for working with clients and colleagues.

  • Do Financial Records Specialists receive any on-the-job training?
    Yes, many employers provide on-the-job training to help you become familiar with their specific systems and procedures. Training duration can vary based on the complexity of the tasks.

  • What technology or software should I be familiar with?
    You should have a solid understanding of accounting software like QuickBooks, Microsoft Excel, and any proprietary systems your employer may use for financial management.

  • How can I enhance my career prospects as a Financial Records Specialist?
    Gaining relevant work experience through internships or entry-level positions, pursuing further education, and obtaining professional certifications can greatly improve your job opportunities and advancement potential.

  • Are there opportunities for advancement in this career?
    Yes, with experience and further education, you can advance to supervisor or manager roles in accounting or finance. Some may also transition into specialized areas such as auditing or financial analysis.

  • What is the expected salary range for a Financial Records Specialist?
    Salaries can vary widely based on location, experience, and education level, but the average salary typically ranges from $40,000 to $60,000 per year.

  • What types of employers hire Financial Records Specialists?
    Many sectors employ these specialists, including corporations, non-profits, government agencies, and small businesses. Almost any organization that handles financial transactions requires record-keeping professionals.

Additional Resources for Financial Records Specialists (2024)

  • American Institute of Professional Bookkeepers (AIPB)
    AIPB offers certification programs, continuing education, and resources for professionals in bookkeeping and financial records management.
    Website: www.aipb.org

  • National Association of Certified Public Bookkeepers (NACPB)
    NACPB provides certifications, training, and resources for bookkeepers and financial record specialists. Their curriculum covers practical accounting skills to enhance your career.
    Website: www.nacpb.org

  • Financial Accounting Standards Board (FASB)
    FASB is an authoritative source for accounting standards and guidelines. Understanding these principles is vital for professionals in financial records management.
    Website: www.fasb.org

  • American Institute of CPAs (AICPA)
    AICPA offers guidance, educational resources, and certification programs for accounting professionals. While more geared towards CPAs, their resources can benefit financial records specialists.
    Website: www.aicpa.org

  • Bookkeeping Certification Study Guide - AccountingCoach
    This online resource provides a study guide for bookkeeping certification exams, including principles that are directly applicable to financial recordkeeping.
    Website: www.accountingcoach.com

  • National Bookkeepers Association (NBA)
    NBA offers professional development, resources, and a community for bookkeepers and financial records specialists, including workshops and certification programs.
    Website: www.nationalbookkeepers.com

  • Coursera and edX
    Both platforms offer online courses related to bookkeeping, accounting, and financial management, provided by accredited institutions. These can enhance your knowledge and skillset.

  • MyBankTracker
    MyBankTracker provides resources and articles on financial management and records, helping you stay updated on best practices in the industry.
    Website: www.mybanktracker.com

  • QuickBooks Tutorials
    Intuit offers tutorials and learning resources for QuickBooks, one of the most widely used accounting software systems, crucial for managing financial records.
    Website: quickbooks.intuit.com/learn-support/en-us/help-article/tutorials

  • LinkedIn Learning
    An online learning platform that offers various courses on financial management, bookkeeping, and accounting software, which can be useful for continuous professional development.
    Website: www.linkedin.com/learning

  • U.S. Department of Labor - O*NET Online
    This resource provides detailed job descriptions, skills, and educational requirements for financial records specialists, including labor market information.
    Website: www.onetonline.org

Utilizing these resources will enhance your knowledge, skills, and professional standing in the field of financial recordkeeping.